Find work in Canada.

570,382 jobs across our Canadian network. How we count

Jobs in Canada

25+ jobs

Email me new jobs Save this search

Added 9 mins ago
Lab Technician - Chemistry
Wilfrid Laurier University
Waterloo, ON
Provides support to faculty and researchers in their lab activities
Added 9 mins ago
RI
Food Safety and Compliance Specialist
Rentokil Initial
Kamloops, BC
- $45,000 to $47,000 CAD / year
- Full-time
…their customers. Steritech Brand Standards is proud to be a member of the Rentokil Terminix family of companies in North…
Added 9 mins ago
RI
Food Safety and Compliance Specialist
Rentokil Initial
Nanaimo, BC
- $45,000 to $47,000 CAD / year
- Full-time
…their customers. Steritech Brand Standards is proud to be a member of the Rentokil Terminix family of companies in North…
Added 9 mins ago
Manager, Ad Operations Business Services (Contract)
Bell
Montreal, QC
We know that caring for our team members is at the heart of a healthy, positive and thriving workplace. As part of our team, you’ll enjoy a comprehensive compensation package that includes…
Added 9 mins ago
Senior Strategic Sourcing Specialist- Packaging- (Rigid Plastic)
Lactalis
Toronto, ON
…intelligence, risk mitigation, contract management, budget support, and continuous improvement initiatives. Additionally, the Senior Buyer will collaborate with Plant Operations, Packaging…
Added 9 mins ago
RI
Food Safety and Compliance Specialist
Rentokil Initial
Nanaimo, BC
- $45,000 to $47,000 CAD / year
- Full-time
…their customers. Steritech Brand Standards is proud to be a member of the Rentokil Terminix family of companies in North…
Added 9 mins ago
M
Retail Store Advisor (Seasonal)
MEC
Halifax, NS
- Temporary
As a Seasonal Store Advisor, you’ll make MEC a great place to visit. You’ll give exceptional member service by matching people with gear that suits their needs, and you’ll share your…
Added 9 mins ago
R
Merchandising Associate (Nova Scotia)
RONA
Tantallon, NS
- Full-time
Become a key member of the Rona team! Make a difference by optimizing product presentation and ensuring compliance with visual standards. By putting your technical skills to good use,…
Added 24 mins ago
SH
Clinical Support Manager - Access and Flow
Southlake Health Community
Newmarket, ON · Southlake Health
- Full-time
The Clinical Support Manager is an integral member of the hospital management team. They provide leadership during off-business hours and weekends to ensure effective, efficient operations…
Added 24 mins ago
YO
Leadership Program Director
YMCA of Greater Toronto
Torrance, ON
- Part-time
The Leadership Program Director coordinates and delivers leadership programs that support participant development through onsite programming and extended backcountry experiences. The…
Added 24 mins ago
TC
Service Supervisor
Toromont Cat
Gogama, ON
- Full-time
Toromont Cat is looking for a Service Supervisor to join the team at our Cote Gold Mine Site! The Service Supervisor is a main liaison for corporate initiatives, providing leadership and…
Added 24 mins ago
HR
Program Service Assistant, Seniors' Care
Humber River Health
Toronto, ON · Greater Toronto, ON
- Other
…Greater Toronto’s Top Employers by Mediacorp Canada Inc. We support employees by providing evidence-based leadership and cultivating a culture that consistently wows with our unwavering…
Added 24 mins ago
General Help Part Time
Group Compass Ltee
Cornwall, ON
We are seeking a reliable and customer-focused General Help team member to support the daily operations of our busy Tim Hortons and On The Go Cafeteria. This part-time position involves…
Added 24 mins ago
GC
General Help Full Time
Group Compass Ltee
London, ON
- Full-time
We are looking for a dependable and motivated Full-Time General Help team member to support daily operations at our Tim Hortons location. The ideal candidate has strong customer service…
Added 24 mins ago
OT
Junior Instrumentation Technician
Ontario Transit Group
Toronto, ON
- Full-time
Collaborate with Instrumentation & Monitoring (I&M) team members to coordinate field activities and support project execution.
Added 24 mins ago
FB
Assistant Store Manager
Farm Boy Inc.
Toronto, ON
- $66,000 to $76,000 CAD / year
- Full-time
As a senior member of the store leadership team, you’ll play a key role in shaping the customer experience and supporting Farm Boy’s vision of the best fresh shopping destination in the…
Added 24 mins ago
EG
Intermediate Traffic Engineer - Construction Staging
Egis Group
Toronto, ON
- $95,000 to $125,000 CAD / year
- Full-time
Ready to take the next step in your career?Join Egis and be part of our exciting growth across Canada. As a member of our global team of 23,500+ engineers, architects, scientists and…
Added 24 mins ago
EG
Senior Traffic Engineer-(Construction Staging)
Egis Group
Toronto, ON
- $140,000 to $180,000 CAD / year
- Full-time
Ready to take the next step in your career?Join Egis and be part of our exciting growth across Canada. As a member of our global team of 23,500+ engineers, architects, scientists and…
Added 24 mins ago
S
Clinical Nurse Specialist, Gynecological Surgical Oncology Program - BC Cancer - Vancouver
Sanya’k̓ula
Vancouver, BC
- Full-time
Exemplifies excellence in nursing and nursing research by providing advanced level nursing expertise and clinical support to a multi-disciplinary health care team.
Added 24 mins ago
A
Chargé De Projets D'outillage
Actalent
QC · Saint-Benoît, QC
- $38 to $60 CAD / hour
- Contract
Facilitate cross-departmental meetings and ensure every team member is engaged.
Added 24 mins ago
CG
General Help Full Time
Compass Group Canada
London, ON
- Full-time
We are looking for a dependable and motivated Full-Time General Help team member to support daily operations at our Tim Hortons location. The ideal candidate has strong customer service…
Added 24 mins ago
RI
Food Safety and Compliance Specialist
Rentokil Initial
Kamloops, BC
- $45,000 to $47,000 CAD / year
- Full-time
…their customers. Steritech Brand Standards is proud to be a member of the Rentokil Terminix family of companies in North…
Added 24 mins ago
L
Deli Assistant Department Manager - Full Time
Longo's
Milton, ON
- Full-time
We are looking for a Deli Assistant Department Manager - Full Time who is passionate about food and enjoys working in a fast paced, team environment!
Added 24 mins ago
A
Senior Hydraulic Pipeline Engineer (Vancouver)
Ausenco
Vancouver, BC
- Full-time
Proven team player committed to support the requirements of project groups.
Added 24 mins ago
FH
People & Culture Assistant (Co-Op)
Fusion Homes
Guelph, ON
- $21 to $23 CAD / hour
Every application is reviewed by a member of our Talent team, and all decisions throughout the process are made by humans. We use these tools to support efficiency and consistency, not to…

Closed listing

Calgary Firefighters Association, IAFF Local 255

Administrative Assistant

Calgary, AB, Canada

Full-time

This opening has closed.

The original listing is kept below for reference.

Find open jobs More jobs with this employer

About employer

Job details

Job type: Full-time
Closing date: Oct 24, 2026
Experience: Minimum 3 years’ administrative or office experience (required)
Posting language: English
Posted: Sep 24, 2026

Similar jobs hiring now

Search current openings

Original job description

Archived listing. The details below describe a past opening.

Job Title: Administrative Assistant

Position Type: Full-time, Fixed-Term Contract (up to 1 year, with possibility of extension)

Hours of Work: 40 hours/week, with occasional overtime

Reports To: Manager, Executive Operations and Strategy & Principal Officers

About Us

The Calgary Firefighters Association is affiliated as Local 255 of the International Association of Fire Fighters (IAFF), representing more than 1,600 Calgary Firefighters. Local 255 is the third-largest IAFF Local in Canada and is comprised of Firefighters, Apparatus Technicians, and Maintenance Staff.

Our Executive Board is comprised of 3 Principal Officers and 5 Vice Presidents, all of which are elected positions (2-year terms). In addition to their role with Local 255, Board Members are also active Calgary Firefighters.

Our mission is to improve the lives of our members and their families. We are guided by five core pillars that shape our work: Wages, Health & Safety, Working Conditions, Retirement Security, and Benefits.

Position Summary

We are seeking a highly organized, detail-oriented, and adaptable Administrative Assistant to support the day-to-day operations of our busy, purpose-driven office. This role combines administrative coordination, reception duties, and support for general office operations in a fast-paced, team-based environment.

Reporting to the Manager, Executive Operations and Strategy, and working closely with the Executive Operations Assistant and the Executive Board, the successful candidate will manage a wide range of responsibilities across multiple portfolios.

This position requires excellent time management, strong communication skills, and a high level of self-motivation. The ideal candidate will be tech-savvy, comfortable with shifting priorities, and committed to providing exceptional support to both internal and external stakeholders. We’re looking for someone with initiative and a can-do attitude; no task is too small, and there’s always something to do! We value those who step up, pitch in, and offer help without being asked.

This role is essential to the smooth and professional functioning of the Calgary Firefighters Association, ensuring that operational tasks are executed efficiently and that our members and affiliates receive responsive, high-quality service.

Key Responsibilities

Administrative & Office Operations: Coordinate daily office operations, including but not limited to calendar and records management, meeting preparation, catering, merchandise sales, inventory, and general upkeep of office supplies.
Event & Memorial Support: Support events and memorials as needed.
Reception Lead: Act as the primary point of contact for the office, managing incoming communications and ensuring timely responses.
Records & Data Management: Maintain organizational data using platforms like SharePoint and member databases (Union Impact, IAFF Membership Roster).
Executive Shift Coverage: Coordinate Executive Board shift substitutions as needed.
Executive Travel Coordination: Coordinate Executive Board travel as needed.
Communications Support: Support member and public communications as needed.
Errands & Off-Site Support: Run errands and provide occasional off-site support on behalf of Principal Officers.
General Support & Special Projects: Assist with other duties or projects as needed.

Qualifications & Experience

Minimum 3 years’ administrative or office experience (required)
Post-secondary education in Administration or related discipline (preferred)
Experience in union or non-profit environments (an asset)
Proficient in Microsoft Office (Outlook, Teams, Word, PowerPoint; Excel and SharePoint preferred)
Comfortable learning new platforms (e.g., Union Impact, IAFF databases, Monday.com)
Superior judgment in handling sensitive and highly confidential issues, displaying tact and good judgment in resolving problems and answering inquiries.
Excellent communication and interpersonal skills
Strong organizational skills with the ability to manage multiple priorities
Quick to adapt to changing priorities, maintaining efficiency and a positive attitude in a dynamic work environment
Professional and proactive attitude.
High degree of initiative, self-motivation, and a strong commitment to teamwork and organizational goals
The position of Administrative Assistant requires you to drive your personal vehicle for related business. You must possess a valid driver’s license and own a reliable vehicle with adequate insurance.

Reporting Structure

Reports directly to the Manager, Executive Operations and Strategy and Principal Officers.
Works closely with the Executive Operations Assistant to ensure smooth operations and strategic alignment.

Work Environment

This in-person position is located in Calgary
Hours of work are Monday through Friday from 0800h - 1600h
We offer competitive benefits and opportunities for professional development and advancement

To apply: Please submit your resume and a brief cover letter outlining your interest and qualifications for the role.

We understand that the use of AI tools in creating resumes and cover letters is becoming more common. However, we strongly encourage applicants to write their cover letter in their own words. Submissions that are personally written versus AI-generated will be considered an asset as it provides us with the opportunity to get to know you, your voice, your experiences, and your motivations to be a part of our organization.

About employer

More about this job

Responsibilities

Coordinate daily office operations, including calendars, records, meetings, inventory, reception, and incoming communications. Support events, executive travel and shift coverage, organizational data management, member communications, errands, and special projects.

Requirements

At least three years of administrative or office experience is required; post-secondary education in administration or a related discipline is preferred, and union or nonprofit experience is an asset. Candidates should have strong Microsoft Office skills, excellent communication and organizational abilities, sound judgment with confidential matters, adaptability, and a valid driver’s license, reliable insured vehicle, and willingness to use it for work.

Skills

Administrative Coordination
Office Operations
Calendar Management
Records Management
Reception
Event Support
Data Management
Microsoft Office
SharePoint
Communication
Organization
Time Management
Confidentiality
Adaptability
Teamwork
Travel Coordination

Benefits

Competitive Benefits
Professional Development Opportunities
Advancement Opportunities

Visa sponsorship

Not detected in the job text

Keywords

Microsoft Office
Outlook
Teams
Word
PowerPoint
Excel
SharePoint
Union Impact
IAFF Membership Roster
Monday.com
Administrative Coordination
Office Operations
Calendar Management
Records Management
Reception
Event Support
Memorial Support
Inventory Management
Executive Travel Coordination
Shift Substitution Coordination
Member Communications
Confidentiality
Stakeholder Service
Nonprofit
Public Safety
Driving

Report this job