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CF
Delivery driver
Centennial Foodservice
Victoria, BC
- From $21 CAD / hour
- Full-time
- On-site
Added 1 min ago
C&
Administrative assistant, estate
CARRIER & CARRIER NOTAIRES INC.
Trois-Rivières, QC
- From $30 CAD / hour
- Full-time
- On-site
Added 3 mins ago
ST
Assistant brand manager - advertising
Subway T1
Etobicoke, ON
- From $37.5 CAD / hour
- Full-time
- On-site
Added 6 mins ago
OO
Office coordinator
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Edmonton, AB
- From $4,450 CAD / month
- Full-time
- On-site
Review and evaluate new administrative procedures
Added 7 mins ago
TT
Office administrator
TPAC TRANSPORT LTD.
Edmonton, AB
- From $36 CAD / hour
- Full-time
- On-site
Review and evaluate new administrative procedures
Added 12 mins ago
AI
International program director - cooperative
Alinea International Ltd.
Calgary, AB
- $110,000 to $120,000 CAD / year
- Full-time
- Hybrid
Added 15 mins ago
NM
Office administrator
NEW MILLENIUM TIRE AND COLLISION CENTRE LTD.
Rocky View, AB
- From $37.65 CAD / hour
- Full-time
- On-site
Review and evaluate new administrative procedures
Added 16 mins ago
BC
Office administrator
Bear Country Inn Ltd.
Terrace, BC
- $37 to $38 CAD / hour
- Full-time
- On-site
Review and evaluate new administrative procedures
Added 16 mins ago
GE
Program Director, Psychiatric-Mental Health Nurse Practitioner (PMHNP), Associate Professor or Professor on the Educator Track, BSON – Georgetown University Medical Center
Georgetown Executive and Clinical DNP Programs
Georgetown, ON
- Full-time
Minimum of 3-5 years progressive leadership or administrative experience at the undergraduate and/or graduate levels
Added 16 mins ago
CS
Locum Plastic Surgeon - St. Joseph's Healthcare Hamilton
Canadian Society of Plastic Surgeons
Hamilton, ON
- Full-time
…call schedule. The practice is supported by an experienced administrative team with established referral pathways, scheduling support, and efficient practice infrastructure. This would be…
Added 16 mins ago
C
Receptionist
Co-operators
Bracebridge, ON
- Full-time
Supporting our team with day-to-day administrative tasks
Added 17 mins ago
CF
Office manager
CANADA FOOD EQUIPMENT LTD
Etobicoke, ON
- From $36.5 CAD / hour
- Full-time
- On-site
Review and evaluate new administrative procedures
Added 21 mins ago
CC
Administrative officer
Canadian Consulting Engineers
Lac La Biche, AB
- From $37.65 CAD / hour
- Full-time
- On-site
Review and evaluate new administrative procedures
Added 21 mins ago
AT
Office administrator
Ahluwalia'z Transport Ltd.
Regina, SK
- From $28 CAD / hour
- Full-time
- On-site
Review and evaluate new administrative procedures
Added 22 mins ago
MN
Administrative assistant, dental
Markham NS Dental
Markham, ON · Ajax, ON
- From $36.92 CAD / hour
- Full-time
- On-site
Added 23 mins ago
SM
Administrative assistant
Singh Metal Fabrication Limited
Whitecourt, AB
- From $37.5 CAD / hour
- Full-time
- On-site
Added 33 mins ago
TV
Administrative assistant
The Visa Depot Inc.
Mississauga, ON
- From $27 CAD / hour
- Full-time
- On-site
Added 33 mins ago
TV
Marketing coordinator
The Visa Depot Inc.
Mississauga, ON
- From $38 CAD / hour
- Full-time
- On-site
Added 35 mins ago
YS
Restaurant chain corporate controller
Yummy Slice Pizza
Vancouver, BC
- From $47 CAD / hour
- Full-time
- On-site
Establish financial and administrative controls; formulate and approve promotional campaigns; and approve overall human resources planning
Added 38 mins ago
CC
Economic analyst
Canadian Consulting Engineers
Lac La Biche, AB
- From $50 CAD / hour
- Full-time
- On-site
Added 38 mins ago
TG
Barber shop manager
Tommy Gun’s Original Barbershop
Moncton, NB
- From $34 CAD / hour
- Full-time
- On-site
Evaluate the operations of a department providing administrative services
Added 46 mins ago
SG
Payroll and Benefits Administrator
S3 Group Ltd.
Medicine Hat, AB
- Full-time
Added 50 mins ago
AD
Administrative analyst
Anvy Digital
Calgary, AB
- $34 to $36 CAD / hour
- Full-time
- On-site
Review and evaluate new administrative procedures
Added 52 mins ago
RF
Administrative coordinator
Red Fort Builders
Winnipeg, MB
- From $32 CAD / hour
- Full-time
- On-site
Review and evaluate new administrative procedures
Added 53 mins ago
GP
Administrative assistant - office
Groupe POL Inc.
Saint-Lambert-de-Lauzon, QC
- $22 to $30.28 CAD / hour
- Full-time
- Contract
- On-site

Calian Group

Proposal Specialist

Ottawa, ON, Canada

$70,000 to $85,000 · Full-time

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Job details

Pay: $70,000 to $85,000
Job type: Full-time
Apply by: Nov 7, 2026
Posting language: English
Posted: Oct 8, 2026

Original job description

Position Overview

We are looking for a Proposal Specialist to lead Calian’s bid process from project initiation through contract award for our service lines. In addition to proposal coordination responsibilities, this role supports proposal development activities, ensures compliance with solicitation requirements, and contributes to the successful delivery of high-quality proposal submissions. The Proposal Specialist plays a key role in resolving proposal challenges, coordinating stakeholder input, and maintaining proposal quality under deadline-driven conditions.

Responsibilities

Assists Proposal Coordinators in their proposal development efforts
Mentors and provides training to Proposal Coordinators
Acts as back-up to the Director Proposals / Senior Proposal Manager in assigning proposal development responsibilities
Provides back-up to other team members as needed
Performs audit functions of the opportunities database to ensure records are current and accurate
Proactively advises on compliance risks based on experience and lessons learned
Reviews and interprets RFP and RFI requirements to identify missing or unclear response elements and proactively resolve gaps
Works with subject matter experts to clarify and tailor technical or service content to meet proposal requirements
Resolves formatting, document structure, and version control issues to ensure professional and compliant submissions
Coordinates inputs from multiple stakeholders and resolves conflicts in messaging, tone, or content ownership
Addresses time-sensitive challenges by reprioritizing tasks and adjusting internal deadlines to meet submission schedules
Performs other duties as required within the context of the role

Qualifications

Post-secondary education or equivalent experience
Three to five years of experience writing, editing, and responding to Request for Proposal documents is desirable
Experience handling moderate to high complexity proposal-related challenges involving compliance, coordination, formatting, and content customization
Strong ability to interpret solicitation requirements and support compliant proposal submissions
Excellent collaboration and communication skills with the ability to work effectively with multiple stakeholders

Additional Requirements

Ability to manage competing priorities and work effectively under tight deadlines
Strong attention to detail and organizational skills
Demonstrated ability to mentor and support team members
Commitment to producing accurate, professional, and compliant proposal documentation

Compensation

$70,000 to $85,000

Position Type

We have 1 available position for an 18 month contract.

Perks And Benefits

Competitive, company-paid benefits
Generous time off package
Stock purchase plan
RRSP program
Flexible work hours for eligible roles
Programs to support employee health and well-being

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More about this job

Responsibilities

Leads and supports proposal development from project initiation through contract award, including interpreting solicitation requirements, coordinating stakeholder contributions, and ensuring compliant, high-quality submissions. Mentors proposal coordinators, addresses content and document issues, audits opportunity records, and adjusts priorities to meet deadlines.

Requirements

Post-secondary education or equivalent experience is required, and three to five years of experience writing, editing, and responding to RFP documents is desirable. Candidates should be able to interpret solicitation requirements, manage complex proposal challenges and competing deadlines, collaborate effectively, and mentor team members.

Skills

Proposal Writing
Proposal Editing
RFP and RFI Interpretation
Compliance Management
Proposal Coordination
Stakeholder Coordination
Document Formatting
Version Control
Quality Assurance
Risk Assessment
Mentoring and Training
Deadline Management
Prioritization
Attention to Detail
Communication

Benefits

Company-Paid Benefits
Generous Time Off
Stock Purchase Plan
RRSP Program
Flexible Work Hours
Employee Health and Well-Being Programs

Visa sponsorship

Not detected in the job text

Keywords

Proposal Development
Proposal Coordination
Request for Proposal
Request for Information
Solicitation Requirements
Compliance
Contract Award
Stakeholder Coordination
Subject Matter Experts
Technical Content
Service Content
Document Formatting
Document Structure
Version Control
Opportunity Database
Quality Assurance
Compliance Risk
Content Customization
Proposal Submissions
Deadline Management
Mentoring
Training

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