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SD
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Added 11 mins ago
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Calian Group

Proposal Specialist

Ottawa, ON, Canada

$70,000 to $85,000 · Full-time

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Job details

Pay: $70,000 to $85,000
Job type: Full-time
Apply by: Nov 7, 2026
Posting language: English
Posted: Oct 8, 2026

Original job description

Position Overview

We are looking for a Proposal Specialist to lead Calian’s bid process from project initiation through contract award for our service lines. In addition to proposal coordination responsibilities, this role supports proposal development activities, ensures compliance with solicitation requirements, and contributes to the successful delivery of high-quality proposal submissions. The Proposal Specialist plays a key role in resolving proposal challenges, coordinating stakeholder input, and maintaining proposal quality under deadline-driven conditions.

Responsibilities

Assists Proposal Coordinators in their proposal development efforts
Mentors and provides training to Proposal Coordinators
Acts as back-up to the Director Proposals / Senior Proposal Manager in assigning proposal development responsibilities
Provides back-up to other team members as needed
Performs audit functions of the opportunities database to ensure records are current and accurate
Proactively advises on compliance risks based on experience and lessons learned
Reviews and interprets RFP and RFI requirements to identify missing or unclear response elements and proactively resolve gaps
Works with subject matter experts to clarify and tailor technical or service content to meet proposal requirements
Resolves formatting, document structure, and version control issues to ensure professional and compliant submissions
Coordinates inputs from multiple stakeholders and resolves conflicts in messaging, tone, or content ownership
Addresses time-sensitive challenges by reprioritizing tasks and adjusting internal deadlines to meet submission schedules
Performs other duties as required within the context of the role

Qualifications

Post-secondary education or equivalent experience
Three to five years of experience writing, editing, and responding to Request for Proposal documents is desirable
Experience handling moderate to high complexity proposal-related challenges involving compliance, coordination, formatting, and content customization
Strong ability to interpret solicitation requirements and support compliant proposal submissions
Excellent collaboration and communication skills with the ability to work effectively with multiple stakeholders

Additional Requirements

Ability to manage competing priorities and work effectively under tight deadlines
Strong attention to detail and organizational skills
Demonstrated ability to mentor and support team members
Commitment to producing accurate, professional, and compliant proposal documentation

Compensation

$70,000 to $85,000

Position Type

We have 1 available position for an 18 month contract.

Perks And Benefits

Competitive, company-paid benefits
Generous time off package
Stock purchase plan
RRSP program
Flexible work hours for eligible roles
Programs to support employee health and well-being

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More about this job

Responsibilities

Leads and supports proposal development from project initiation through contract award, including interpreting solicitation requirements, coordinating stakeholder contributions, and ensuring compliant, high-quality submissions. Mentors proposal coordinators, addresses content and document issues, audits opportunity records, and adjusts priorities to meet deadlines.

Requirements

Post-secondary education or equivalent experience is required, and three to five years of experience writing, editing, and responding to RFP documents is desirable. Candidates should be able to interpret solicitation requirements, manage complex proposal challenges and competing deadlines, collaborate effectively, and mentor team members.

Skills

Proposal Writing
Proposal Editing
RFP and RFI Interpretation
Compliance Management
Proposal Coordination
Stakeholder Coordination
Document Formatting
Version Control
Quality Assurance
Risk Assessment
Mentoring and Training
Deadline Management
Prioritization
Attention to Detail
Communication

Benefits

Company-Paid Benefits
Generous Time Off
Stock Purchase Plan
RRSP Program
Flexible Work Hours
Employee Health and Well-Being Programs

Visa sponsorship

Not detected in the job text

Keywords

Proposal Development
Proposal Coordination
Request for Proposal
Request for Information
Solicitation Requirements
Compliance
Contract Award
Stakeholder Coordination
Subject Matter Experts
Technical Content
Service Content
Document Formatting
Document Structure
Version Control
Opportunity Database
Quality Assurance
Compliance Risk
Content Customization
Proposal Submissions
Deadline Management
Mentoring
Training

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