Proposal Specialist
- Ottawa, ON, Canada
$70,000 to $85,000 · Full-time
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Job details
- Pay
- $70,000 to $85,000
- Job type
- Full-time
- Apply by
- Posting language
- English
- Posted
Original job description
Position Overview
We are looking for a Proposal Specialist to lead Calian’s bid process from project initiation through contract award for our service lines. In addition to proposal coordination responsibilities, this role supports proposal development activities, ensures compliance with solicitation requirements, and contributes to the successful delivery of high-quality proposal submissions. The Proposal Specialist plays a key role in resolving proposal challenges, coordinating stakeholder input, and maintaining proposal quality under deadline-driven conditions.
Responsibilities
$70,000 to $85,000
Position Type
We have 1 available position for an 18 month contract.
Perks And Benefits
We are looking for a Proposal Specialist to lead Calian’s bid process from project initiation through contract award for our service lines. In addition to proposal coordination responsibilities, this role supports proposal development activities, ensures compliance with solicitation requirements, and contributes to the successful delivery of high-quality proposal submissions. The Proposal Specialist plays a key role in resolving proposal challenges, coordinating stakeholder input, and maintaining proposal quality under deadline-driven conditions.
Responsibilities
- Assists Proposal Coordinators in their proposal development efforts
- Mentors and provides training to Proposal Coordinators
- Acts as back-up to the Director Proposals / Senior Proposal Manager in assigning proposal development responsibilities
- Provides back-up to other team members as needed
- Performs audit functions of the opportunities database to ensure records are current and accurate
- Proactively advises on compliance risks based on experience and lessons learned
- Reviews and interprets RFP and RFI requirements to identify missing or unclear response elements and proactively resolve gaps
- Works with subject matter experts to clarify and tailor technical or service content to meet proposal requirements
- Resolves formatting, document structure, and version control issues to ensure professional and compliant submissions
- Coordinates inputs from multiple stakeholders and resolves conflicts in messaging, tone, or content ownership
- Addresses time-sensitive challenges by reprioritizing tasks and adjusting internal deadlines to meet submission schedules
- Performs other duties as required within the context of the role
- Post-secondary education or equivalent experience
- Three to five years of experience writing, editing, and responding to Request for Proposal documents is desirable
- Experience handling moderate to high complexity proposal-related challenges involving compliance, coordination, formatting, and content customization
- Strong ability to interpret solicitation requirements and support compliant proposal submissions
- Excellent collaboration and communication skills with the ability to work effectively with multiple stakeholders
- Ability to manage competing priorities and work effectively under tight deadlines
- Strong attention to detail and organizational skills
- Demonstrated ability to mentor and support team members
- Commitment to producing accurate, professional, and compliant proposal documentation
$70,000 to $85,000
Position Type
We have 1 available position for an 18 month contract.
Perks And Benefits
- Competitive, company-paid benefits
- Generous time off package
- Stock purchase plan
- RRSP program
- Flexible work hours for eligible roles
- Programs to support employee health and well-being
More about this job
Responsibilities
Leads and supports proposal development from project initiation through contract award, including interpreting solicitation requirements, coordinating stakeholder contributions, and ensuring compliant, high-quality submissions. Mentors proposal coordinators, addresses content and document issues, audits opportunity records, and adjusts priorities to meet deadlines.
Requirements
Post-secondary education or equivalent experience is required, and three to five years of experience writing, editing, and responding to RFP documents is desirable. Candidates should be able to interpret solicitation requirements, manage complex proposal challenges and competing deadlines, collaborate effectively, and mentor team members.
Skills
- Proposal Writing
- Proposal Editing
- RFP and RFI Interpretation
- Compliance Management
- Proposal Coordination
- Stakeholder Coordination
- Document Formatting
- Version Control
- Quality Assurance
- Risk Assessment
- Mentoring and Training
- Deadline Management
- Prioritization
- Attention to Detail
- Communication
Benefits
- Company-Paid Benefits
- Generous Time Off
- Stock Purchase Plan
- RRSP Program
- Flexible Work Hours
- Employee Health and Well-Being Programs
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Management & Leadership
- Consulting
Keywords
- Proposal Development
- Proposal Coordination
- Request for Proposal
- Request for Information
- Solicitation Requirements
- Compliance
- Contract Award
- Stakeholder Coordination
- Subject Matter Experts
- Technical Content
- Service Content
- Document Formatting
- Document Structure
- Version Control
- Opportunity Database
- Quality Assurance
- Compliance Risk
- Content Customization
- Proposal Submissions
- Deadline Management
- Mentoring
- Training