Recruiting Administrator
- Ottawa, ON, Canada
$53,000 to $63,000CAD annually. · Full-time
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Job details
- Pay
- $53,000 to $63,000CAD annually.
- Job type
- Full-time
- Apply by
- Experience
- A minimum of 1+ years of relevant recruiting related administrative experience
- Posting language
- English
- Posted
Original job description
Position Overview
We are looking for a proactive and organized Recruiting Administrator to provide operational and administrative support to one of our recruiting teams. In this role, you will support candidate pre-screening, recruiting administration, reporting, security clearance tracking, market analysis, recruitment marketing, and event coordination.
This opportunity is well suited to someone who brings practical recruitment exposure, takes accountability for their work, embraces technology, and wants to continue developing within talent acquisition.
Responsibilities
$53,000 to $63,000CAD annually.
Position Type
We have 1 full-time, permanent position available.
Perks And Benefits
We are looking for a proactive and organized Recruiting Administrator to provide operational and administrative support to one of our recruiting teams. In this role, you will support candidate pre-screening, recruiting administration, reporting, security clearance tracking, market analysis, recruitment marketing, and event coordination.
This opportunity is well suited to someone who brings practical recruitment exposure, takes accountability for their work, embraces technology, and wants to continue developing within talent acquisition.
Responsibilities
- Complete administrative candidate processing activities, including offer documentation, approvals, job orders, candidate submission packages, and security clearance coordination
- Pre-screen candidates received through general applications and referrals, document relevant information, and maintain qualified talent within the candidate database
- Support Recruiters with higher-volume candidate screening initiatives
- Create and manage job orders within applicant tracking and candidate management systems
- Assist with audits related to credentials, job postings, and new hires
- Prepare recurring recruiting reports and format information from automated reporting tools
- Support market analysis related to candidate availability and compensation
- Track security clearance expiries and assist with clearance requests
- Coordinate job fairs and recruitment events, including registrations, event calendars, promotional materials, shipping, and logistics
- Support social media recruitment campaigns, marketing content, branded templates, print advertising, and recruitment collateral
- Maintain a central repository of marketing materials and support alignment with branding guidelines
- Gather market data and format resumes for bid submissions
- Contribute to recruitment process improvement projects
- Completion of a degree or diploma in Human Resource Management, Business Administration, Marketing, Communications, SEO, or another related field
- A minimum of 1+ years of relevant recruiting related administrative experience
- Practical exposure to facets of the recruitment process, ideally including candidate pre-screening
- Experience using an applicant tracking system, candidate management system, or comparable HR database
- Strong administrative, organizational, and time management skills
- Strong attention to detail and the ability to manage competing priorities and deadlines
- Excellent written and verbal communication and interpersonal skills
- Ability to work independently while contributing effectively within a team
- Confidence using technology and a demonstrated willingness to learn new systems and tools
- Advanced skills with Microsoft Outlook, Word, Excel, and PowerPoint
- Must be eligible to obtain and maintain a Canadian Government Security Clearance at the Reliability Level, Secret preferred
- English & French bilingualism will be considered an strong asset for this role
- The preferred location for this role the Ottawa/Kanata region, with some flexibility for candidates located slightly outside the National Capital Region
- This position operates within a regular office and hybrid work environment
- Experience with social media recruitment, content creation, recruitment marketing, or audience engagement is considered an asset
- The successful candidate will be proactive, accountable, coachable, collaborative, and comfortable speaking up and contributing ideas
$53,000 to $63,000CAD annually.
Position Type
We have 1 full-time, permanent position available.
Perks And Benefits
- Competitive, company-paid benefits
- Generous time off package
- Stock purchase plan
- RRSP program
- Flexible work hours for eligible roles
- Programs to support employee health and well-being
More about this job
Responsibilities
Provide administrative and operational support to recruiting teams, including candidate screening and processing, job order management, reporting, and security clearance coordination. Support recruitment marketing, market analysis, hiring events, bid submissions, and process improvement initiatives.
Requirements
Requires a degree or diploma in a related field and at least one year of relevant recruiting administrative experience, including practical exposure to recruitment processes and applicant tracking or comparable HR systems. Candidates should have strong organizational, communication, and technology skills, advanced Microsoft Office proficiency, and eligibility for Canadian Reliability-level security clearance; Secret clearance is preferred.
Skills
- Candidate Pre-Screening
- Recruiting Administration
- Applicant Tracking Systems
- Candidate Management Systems
- Recruitment Reporting
- Security Clearance Tracking
- Market Analysis
- Recruitment Marketing
- Event Coordination
- Social Media Recruitment
- Microsoft Outlook
- Microsoft Word
- Microsoft Excel
- Microsoft PowerPoint
- Communication
- Time Management
Benefits
- Company-Paid Benefits
- Generous Time Off
- Stock Purchase Plan
- RRSP Program
- Flexible Work Hours
- Employee Health and Well-Being Programs
Visa sponsorship
Not detected in the job text
Categories
- Human Resources
- Administrative
- Marketing
Keywords
- Recruiting Administration
- Talent Acquisition
- Candidate Pre-Screening
- Candidate Database
- Applicant Tracking System
- Candidate Management System
- Offer Documentation
- Job Orders
- Candidate Submission Packages
- Security Clearance
- Recruitment Reporting
- Market Analysis
- Compensation Analysis
- Recruitment Marketing
- Social Media Campaigns
- Content Creation
- Recruitment Events
- Job Fairs
- Branding Guidelines
- Resume Formatting
- Bid Submissions
- Process Improvement
- Microsoft Outlook
- Microsoft Word
- Microsoft Excel
- Microsoft PowerPoint
- Canadian Government Security Clearance
- Reliability Clearance
- Secret Clearance