HR Operations Advisor

About Calian

At Calian, we help organizations overcome obstacles, manage risks, and drive progress. Since 1982, we’ve grown from a small consulting firm into a trusted global company across defence, space, health, nuclear energy, public safety, and government.

We create innovative solutions that tackle complex challenges and help organizations and communities stay resilient, informed, and connected. If you’re driven by purpose and energized by solving real-world challenges, we want you on our team.

Job Type: Full Time

Position Overview

We are looking for an HR Operations Advisor to serve as a trusted partner and subject matter expert supporting employees, managers, and HR stakeholders across global operational and workforce matters. This is a contract position to backfill an employee that will be going on maternity leave.

In this role, you will deliver high-quality HR services, support global workforce programs and compliance initiatives, contribute to international hiring and mobility activities, and lead targeted process improvements and HR projects.

You will use data, research, and insights to recommend solutions, manage risk, strengthen operational effectiveness, and enhance the employee experience across our global organization.

Responsibilities

• Coordinate global hiring requests and provide guidance on international workforce arrangements, independent contractor engagements, relocations, immigration requirements, temporary assignments, and cross-border employment.
• Act as the subject matter expert for the Temporary Work Request Program, including request execution, compliance, reporting, analytics, and continuous improvement.
• Partner with Legal, Finance, Payroll, Information Systems, HR, and business leaders to assess workforce compliance risks and identify appropriate solutions.
• Support HR due diligence, integration planning, and post-acquisition activities, including the integration of HR data, systems, processes, and employee programs.
• Lead or contribute to HR projects involving process optimization, system enhancements, compliance initiatives, legislative requirements, and program implementation.
• Research employment legislation and support the development, maintenance, and implementation of global HR policies, procedures, agreements, templates, and governance processes.
• Conduct and document workforce classification risk assessments and provide recommendations related to employment, tax, payroll, and regulatory risk.
• Coordinate legislative reporting, submissions, audits, registrations, permits, and compliance documentation.
• Develop and deliver training, tools, presentations, and guidance for employees, managers, HR partners, and business stakeholders.
• Provide advice to managers and employees on HR policies, employment standards, government regulations, and operational HR matters.
• Analyze HR data to identify trends, recommend improvements, mitigate risk, and support informed decision-making.
• Support employee benefit and well-being programs through administration, communications, reporting, analysis, and system maintenance.
• Manage multiple projects and priorities while maintaining accuracy, confidentiality, and a positive employee and stakeholder experience.
  
  

Qualifications

• University degree or college diploma in Human Resources, Business Management, or a related field.
• At 5+ years of experience across a broad range of Human Resources functions, with intermediate-level experience and the ability to contribute with limited ramp-up.
• Experience supporting HR operations, compliance, employment policies, workforce programs, or multi-jurisdictional global employment matters
• Strong research and analytical skills with the ability to interpret complex information and provide practical recommendations.
• Demonstrated ability to coordinate multiple projects and priorities with varying levels of complexity.
• Intermediate proficiency with Microsoft Word, Excel, and PowerPoint.
• Advanced knowledge of HRIS platforms, with SAP experience considered an asset.
• Strong written and verbal communication skills with the confidence to present information to HR partners, managers, and business stakeholders.
• Exceptional attention to detail, sound judgement, discretion, and commitment to accuracy.
  
  

Additional Requirements

• Eligbility to obtain and maintain a Canadian Government Security Clearance at the Reliability level is a requirement for this role.
• Experience supporting global HR operations, particularly within Canada, the United States, Europe, or other international jurisdictions, is considered a strong asset.
• Experience with global mobility, immigration, relocation, international assignments, mergers and acquisitions, or HR integration activities.
• Experience with SharePoint, Microsoft Forms, Power Automate, Copilot, or similar productivity and workflow tools.
• Bilingualism (English/French) is considered an asset.
• Ability to work independently, identify solutions, and seek appropriate validation or approvals when required.
• Ability to remain adaptable, collaborative, and effective in a fast-paced environment where priorities and responsibilities continue to evolve.
• Comfort working through ambiguity, building new processes, and responding to changing legislative and business requirements.
  
  

Compensation

$72,000 to $77,000CAD annually.

Position Type

We have 1 full-time, contract position available for ~14-18 months.

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AI Usage Disclosure

At Calian, we do not use Artificial Intelligence (AI) to screen or evaluate candidates. AI tools may support backend administrative tasks, but they do not influence hiring decisions. All evaluations and decisions are made by real people on our recruitment team and hiring managers. All applicants are reviewed and only those chosen for an interview will be contacted by our recruiting team.

How we hire

• Our hiring process is designed to help us get to know you and discover if you are the best fit for our team. It's also an opportunity for you to gauge if a role at Calian is the right fit for you.
  
  

Throughout the process, we’ll share details of the kind of work you’ll be doing, the projects you’ll be working on, the team you’ll be joining, and what it’s like working at Calian. Our biggest tip throughout the process is to just be your authentic self!

• Our commitment to diverse, yet highly specialized solutions require many different skills and abilities. We look for the best talent that can contribute to Calian’s success as well as enhance our culture. We encourage you to apply to a role or join our talent community and sign up for job alerts that match your area of expertise and what you are looking for in your next opportunity.
  
  

During the recruiting process, you’re encouraged to notify us of any accommodations you may require. We’ll be happy to help.

• We give the same time and consideration to everyone who applies. Here are a few things you can do to ensure your application shines:
• Do your research on Calian, the department, and team you are looking to join
• Add a cover letter that explains why you are a good fit for this position
• Share a portfolio, personal websites, or links to your professional social media
• In your CV, highlight your key achievements - this is your time to brag
• Include dates! Share the timeline of your experience
• Stand out by tailoring your resume to each position you apply to
• Only apply to roles you’re genuinely interested in and that align to your experience
• Be prepared! Do your research on Calian, the department, and team you are looking to join
• View the responsibilities for the role and find examples that demonstrate how you’ve completed these in your previous work experience
• Prepare a list of questions to ask us
• Dress business casual for your interview (virtual and in person)
• We assess your skills and fit, you assess our fit for you
• We keep you updated and share expectations as we make progress in the recruiting cycle
• Feel free to reach out to your Talent Acquisition Specialist at any time during the hiring process
  
  

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