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Added 4 mins ago
Sales Support Specialist - Bilingual
Mettler Toledo
Mississauga, ON
METTLER TOLEDO uses artificial intelligence in our recruitment process to enhance job postings and streamline the screening and assessment of prospective candidates. Our team will then…
Added 4 mins ago
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Payroll Specialist
iA Financial Group
Montreal, QC · Quebec, QC
- Full-time
Demonstrates a strong interest in emerging technologies, artificial intelligence, and continuous process improvement;
Added 4 mins ago
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Fluvial Geomorphologist/Specialist
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Markham, ON
- $60,000 to $70,000 CAD / year
- Full-time
AECOM is actively seeking a highly motivated Fluvial Geomorphologist/Specialist for employment in the Greater Toronto Area. This position is for a newly created position.
Added 19 mins ago
Marketing Operations Analyst
D2L
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Added 19 mins ago
IF
Payroll Specialist
iA Financial Group (Industrial Alliance)
Quebec, QC
- Full-time
Demonstrates a strong interest in emerging technologies, artificial intelligence, and continuous process improvement;
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Fullstack developer, agentic specialist
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Toronto, ON
- Full-time
We use artificial intelligence tools during the recruitment process. Our goal for the application process is to get to know more about you, all that you have to offer, and give you the…
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Client Engagement Associate
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Toronto, ON
- Part-time
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AI Engineering Specialist
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Toronto, ON · Waterloo, ON
- Full-time
We do not use artificial intelligence (AI) to screen, assess, or select applicants at any stage of our recruitment process. All applications are reviewed and evaluated by our hiring team.
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Sales Insurance Specialist
Aviva
Markham, ON
Aviva Canada may use AI (Artificial Intelligence) tools to assist us throughout the recruitment process to screen, assess or select applicants for a position.
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Senior Analyst, Marketing Automation and Email
Fairstone Bank
London, ON · Toronto, ON
- Full-time
Artificial intelligence may be used in parts of the recruitment process.
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Spécialiste Beauté, rémunéré(e) à l’heure temps partiel jour
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Dorval, QC
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…position. This posting is for an existing vacancy. The Company uses artificial intelligence for the purpose of screening, assessing and/or selecting applicants for this position. /…
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Beauty Specialist, Hourly Part Time Flexible Shifts Greenlight Requisition
Shoppers Drug Mart
Toronto, ON
- Part-time
…position. This posting is for an existing vacancy. The Company uses artificial intelligence for the purpose of screening, assessing and/or selecting applicants for this position. /…
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Spécialiste Beauté, rémunéré(e) à l’heure temps partiel Quarts de travail flexibles Embauche feu vert
Shoppers Drug Mart
Dorval, QC
- Part-time
…position. This posting is for an existing vacancy. The Company uses artificial intelligence for the purpose of screening, assessing and/or selecting applicants for this position. /…
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Recreation Therapist
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Brantford, ON
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Added 1 hour ago
Quality Assurance & Technical Support Specialist
Enercare
AB
Role: Quality Assurance & Technical Support Specialist
Added 1 hour ago
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Wi-Fi Python Test Automation Developer
Syntronic
Oakville, ON
- Full-time
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our…
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Beauty Specialist, Hourly Part Time Flexible Shifts
Shoppers Drug Mart
Kingsville, ON
- Part-time
…position. This posting is for an existing vacancy. The Company uses artificial intelligence for the purpose of screening, assessing and/or selecting applicants for this position. /…
Added 1 hour ago
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Communications Specialist/Cybersecurity
BeachHead
Toronto, ON
- $56.85 to $68.22 CAD / hour
- Contract
Working with one of our top financial clients, this role calls for a Communications Specialist/Cybersecurity to support the creation of communications materials and content for a…
Added 2 hours ago
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Program Manager - Capital Markets (FSI)
Sia
Toronto, ON
- Full-time
We do not use artificial intelligence to screen or make decisions about candidates. Limited AI tools may be used for administrative or operational purposes in the recruitment process.
Added 2 hours ago
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Program Manager - Capital Markets (FSI)
Sia
Toronto, ON
- Full-time
We do not use artificial intelligence to screen or make decisions about candidates. Limited AI tools may be used for administrative or operational purposes in the recruitment process.
Added 2 hours ago
Bilingual Account Specialist
Questrade Financial Group
Toronto, ON
We are seeking an Account Specialist, Collections to join the team. You will be responsible for providing exceptional service experiences to our customers. You will manage customer…
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Automotive Consumer Affairs Specialist - Tier 3 (On-Site)
Concentrix
Chatham-Kent, ON · Chatham, ON
- Full-time
Join a world-class team in Chatham, ON, as a Automotive Consumer Affairs Specialist! At Concentrix, we’re looking for passionate game-changers to deliver exceptional customer experiences…
Added 2 hours ago
TI
Communications Specialist V
TekStaff IT Solutions
Toronto, ON
- Contract
TekStaff may use artificial intelligence (AI) tools as part of the applicant screening process. However, applications will also be reviewed by a member of our Recruitment team to ensure a…
Added 3 hours ago
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Specialist, Counterparty Credit Risk
Wealthsimple Technologies
Remote, Canada
- $69,600 to $87,000 CAD / year
- Full-time
- Remote
AI in Hiring: We may use artificial intelligence (AI) tools to support parts of our hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools…

Closed listing

Calian in Space & Technology

Proposal Specialist

Ottawa, ON, Canada

$70,000 to $85,000 · Full-time

This opening has closed.

The original listing is kept below for reference.

Find open jobs More jobs with this employer

About employer

Job details

Pay: $70,000 to $85,000
Job type: Full-time
Closing date: Nov 7, 2026
Posting language: English
Posted: Oct 8, 2026

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Original job description

Archived listing. The details below describe a past opening.

About Calian

At Calian, we help organizations overcome obstacles, manage risks, and drive progress. Since 1982, we’ve grown from a small consulting firm into a trusted global company across defence, space, health, nuclear energy, public safety, and government.

We create innovative solutions that tackle complex challenges and help organizations and communities stay resilient, informed, and connected. If you’re driven by purpose and energized by solving real-world challenges, we want you on our team.

Job Type: Full Time

Position Overview

We are looking for a Proposal Specialist to lead Calian’s bid process from project initiation through contract award for our service lines. In addition to proposal coordination responsibilities, this role supports proposal development activities, ensures compliance with solicitation requirements, and contributes to the successful delivery of high-quality proposal submissions. The Proposal Specialist plays a key role in resolving proposal challenges, coordinating stakeholder input, and maintaining proposal quality under deadline-driven conditions.

Responsibilities

Assists Proposal Coordinators in their proposal development efforts
Mentors and provides training to Proposal Coordinators
Acts as back-up to the Director Proposals / Senior Proposal Manager in assigning proposal development responsibilities
Provides back-up to other team members as needed
Performs audit functions of the opportunities database to ensure records are current and accurate
Proactively advises on compliance risks based on experience and lessons learned
Reviews and interprets RFP and RFI requirements to identify missing or unclear response elements and proactively resolve gaps
Works with subject matter experts to clarify and tailor technical or service content to meet proposal requirements
Resolves formatting, document structure, and version control issues to ensure professional and compliant submissions
Coordinates inputs from multiple stakeholders and resolves conflicts in messaging, tone, or content ownership
Addresses time-sensitive challenges by reprioritizing tasks and adjusting internal deadlines to meet submission schedules
Performs other duties as required within the context of the role

Qualifications

Post-secondary education or equivalent experience
Three to five years of experience writing, editing, and responding to Request for Proposal documents is desirable
Experience handling moderate to high complexity proposal-related challenges involving compliance, coordination, formatting, and content customization
Strong ability to interpret solicitation requirements and support compliant proposal submissions
Excellent collaboration and communication skills with the ability to work effectively with multiple stakeholders

Additional Requirements

Ability to manage competing priorities and work effectively under tight deadlines
Strong attention to detail and organizational skills
Demonstrated ability to mentor and support team members
Commitment to producing accurate, professional, and compliant proposal documentation

Compensation

$70,000 to $85,000

Position Type

We have 1 available position for an 18 month contract.

# #SF#

AI Usage Disclosure

At Calian, we do not use Artificial Intelligence (AI) to screen or evaluate candidates. AI tools may support backend administrative tasks, but they do not influence hiring decisions. All evaluations and decisions are made by real people on our recruitment team and hiring managers. All applicants are reviewed and only those chosen for an interview will be contacted by our recruiting team.

How we hire

Our hiring process is designed to help us get to know you and discover if you are the best fit for our team. It's also an opportunity for you to gauge if a role at Calian is the right fit for you.

Throughout the process, we’ll share details of the kind of work you’ll be doing, the projects you’ll be working on, the team you’ll be joining, and what it’s like working at Calian. Our biggest tip throughout the process is to just be your authentic self!

Our commitment to diverse, yet highly specialized solutions require many different skills and abilities. We look for the best talent that can contribute to Calian’s success as well as enhance our culture. We encourage you to apply to a role or join our talent community and sign up for job alerts that match your area of expertise and what you are looking for in your next opportunity.

During the recruiting process, you’re encouraged to notify us of any accommodations you may require. We’ll be happy to help.

We give the same time and consideration to everyone who applies. Here are a few things you can do to ensure your application shines:
Do your research on Calian, the department, and team you are looking to join
Add a cover letter that explains why you are a good fit for this position
Share a portfolio, personal websites, or links to your professional social media
In your CV, highlight your key achievements - this is your time to brag
Include dates! Share the timeline of your experience
Stand out by tailoring your resume to each position you apply to
Only apply to roles you’re genuinely interested in and that align to your experience
Be prepared! Do your research on Calian, the department, and team you are looking to join
View the responsibilities for the role and find examples that demonstrate how you’ve completed these in your previous work experience
Prepare a list of questions to ask us
Dress business casual for your interview (virtual and in person)
We assess your skills and fit, you assess our fit for you
We keep you updated and share expectations as we make progress in the recruiting cycle
Feel free to reach out to your Talent Acquisition Specialist at any time during the hiring process

Perks and benefits

Competitive, company-paid benefits
Generous time off package
Stock purchase plan
RRSP program
Flexible work hours for eligible roles
Programs to support employee health and well-being

About employer

More about this job

Responsibilities

Lead the bid process from initiation through contract award, supporting proposal development and ensuring submissions meet solicitation requirements and quality standards. Coordinate stakeholder contributions, resolve compliance and document issues, mentor Proposal Coordinators, and help manage proposal assignments and database accuracy.

Requirements

Post-secondary education or equivalent experience is requested, with three to five years of experience writing, editing, and responding to RFP documents desirable. Candidates should be able to interpret solicitation requirements, manage complex proposal challenges and competing deadlines, collaborate with stakeholders, and mentor team members.

Skills

Proposal Writing
Proposal Development
RFP And RFI Interpretation
Compliance Management
Proposal Coordination
Editing
Stakeholder Coordination
Content Customization
Document Formatting
Version Control
Risk Assessment
Mentoring And Training
Deadline Management
Attention To Detail
Communication
Organization

Benefits

Company-Paid Benefits
Generous Time Off
Stock Purchase Plan
RRSP Program
Flexible Work Hours For Eligible Roles
Employee Health And Well-Being Programs

Visa sponsorship

Not detected in the job text

Keywords

Proposal Specialist
Bid Process
Proposal Development
Proposal Coordination
Request For Proposal
RFP
Request For Information
RFI
Solicitation Requirements
Compliance
Compliance Risk
Contract Award
Stakeholder Coordination
Subject Matter Experts
Content Customization
Document Formatting
Document Structure
Version Control
Opportunities Database
Proposal Auditing
Technical Content
Service Content
Quality Assurance
Deadline Management
Mentoring
Training

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