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Added 8 mins ago
I
Gestionnaire de programme / Program Manager
IQVIA
Mississauga, ON
- Full-time
Responsible for program management including set up, implementation, and monitoring of client-specific patient support programs. Communication with program stakeholders to create timelines…
Added 8 mins ago
Shop Supervisor, Nuclear Component Fabrication
BWXT
Cambridge, ON
…nuclear innovation. We require a diverse range of skills to support our work in the markets that drive our business and welcome candidates from all backgrounds and life stages who are…
Added 8 mins ago
E
Treasury Manager, Capital Markets
Equinix
Toronto, ON
- Full-time
Create new financial models in support of the development of new funding frameworks and strategies by analyzing information from multiple sources (financial statements, info from other…
Added 1 hour ago
FA
Manager, Crew Services
Flair Airlines Ltd.
Toronto, ON
- Full-time
Join Flair’s Crew Services team, where effective coordination and logistical support help meet the day-to-day needs of flight crew across the network. The Manager, Crew Services is…
Added 2 hours ago
DT
Manager Software Engineering
DXC Technology
ON · TWCON - Teleworker/Offsite - CAN - ON
- Full-time
Bachelor's degree in a relevant field (i.e., Computer Science) or equivalent combination of education and experience
Added 2 hours ago
GF
assistant manager, restaurant
Grinner's Food Systems
Summerside, PE
- Full-time
College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
Added 2 hours ago
BC
Registered Practical Nurse - Day Surgery
Brant Community Healthcare System
Brantford, ON
- Full-time
Ongoing infection and prevention control measures, education, appropriate PPE and support available to all employees.
Added 2 hours ago
BC
Registered Practical Nurse - Operating Room
Brant Community Healthcare System
Brantford, ON
- Full-time
Ongoing infection and prevention control measures, education, appropriate PPE and support available to all employees.
Added 2 hours ago
BC
Registered Practical Nurse - Medical B6
Brant Community Healthcare System
Brantford, ON
- Full-time
Investing in You – Access to a centralized Education Fund, tuition support, and professional development opportunities.
Added 2 hours ago
PT
Project Coordinator I
Paladin Technologies
Ottawa, ON
- Full-time
…project profitability. The primary objective of this role is to support the Project Manager in delivering high-quality project results as efficiently as possible. May be requested to lead…
Added 2 hours ago
BC
Registered Practical Nurse - Cardiology/Telemetry
Brant Community Healthcare System
Brantford, ON
- Full-time
Investing in You – Access to a centralized Education Fund, tuition support, and professional development opportunities.
Added 2 hours ago
BC
Registered Practical Nurse - Emergency Department
Brant Community Healthcare System
Brantford, ON
- Full-time
Investing in You – Access to a centralized Education Fund, tuition support, and professional development opportunities.
Added 2 hours ago
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Clinical Research Manager
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…governmental guidelines and regulations, the Clinical Trial Project Manager is responsible for the operational management of multicentre clinical research studies. The Project Manager…
Added 2 hours ago
R|
Animal Resources Division Manager – Montreal General Hospital Site
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…allocation, infrastructure and equipment. Ensures an operational support to the Investigators and their research…
Added 2 hours ago
AG
Samsung Vertical Sales Specialist
Acosta Group
Mississauga, ON
- Full-time
The Client Account Manager in a 3PL Retail Merchandising and Retail Marketing Execution company is accountable for all aspects of assigned client(s) support including but not limited to…
Added 2 hours ago
OE
Senior Modernization Project Manager
Otis Elevator Co.
Winnipeg, MB
- Full-time
Otis Elevator Company is searching for a highly motivated Modernization Project Manager to oversee coordination of activities on multiple modernization installation projects. This is a…
Added 2 hours ago
R|
Clerical Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Good judgment is shown in advising the Program Manager and/or delegate of unusual situations or issues,
Added 2 hours ago
K
Intermediate Electrical Designer
Kleinfelder
AB · Edmonton, AB
- Full-time
…to grow, develop, and take control of their career paths. We support these efforts through reimbursements for continuing education as well as many of the expenses associated with trainings…
Added 2 hours ago
HR
Hardware Electrical Designer, Senior
Hitachi Rail
Toronto, ON
- Full-time
Support bids by defining technical solutions and reviewing the materials list.
Added 2 hours ago
SM
Manager, Finance, Performance & Analytics
Stevenson Memorial Hospital
Alliston, ON
- Full-time
As a strategic partner to clinical, operational, and executive leaders, the Manager delivers financial and operational insights that support organizational performance, resource…
Added 2 hours ago
BB
Project Coordinator I
Bosch Building Technologies North America
Ottawa, ON
- Full-time
…project profitability. The primary objective of this role is to support the Project Manager in delivering high-quality project results as efficiently as possible. May be requested to lead…
Added 2 hours ago
R|
Clinical Research Coordinator – Endometriosis Research Program
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Contract
The Endometriosis Research Program at the Research Institute of the McGill University Health Centre conducts patient-oriented clinical and epidemiological research aimed at improving the…
Added 2 hours ago
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Tremplin Program Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…experiential learning opportunities. Reporting to the Tremplin Manager and the Principal Investigator, the Coordinator will contribute to the coordination, facilitation, evaluation, and…
Added 2 hours ago
KI
Intermediate Electrical Designer
Kleinfelder Inc
Edmonton, AB · Calgary, AB
- Full-time
…to grow, develop, and take control of their career paths. We support these efforts through reimbursements for continuing education as well as many of the expenses associated with trainings…
Added 2 hours ago
KI
Intermediate Electrical Engineer
Kleinfelder Inc
Edmonton, AB · Calgary, AB
- Full-time
Our team promotes respect, diversity and inclusion and we provide support for professional development through mentoring programs and training opportunities. Our team is dynamic and…

Calian in Space & Technology

Proposal Specialist

Ottawa, ON, Canada

$70,000 to $85,000 · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: $70,000 to $85,000
Job type: Full-time
Apply by: Nov 7, 2026
Posting language: English
Posted: Oct 8, 2026

Original job description

About Calian

At Calian, we help organizations overcome obstacles, manage risks, and drive progress. Since 1982, we’ve grown from a small consulting firm into a trusted global company across defence, space, health, nuclear energy, public safety, and government.

We create innovative solutions that tackle complex challenges and help organizations and communities stay resilient, informed, and connected. If you’re driven by purpose and energized by solving real-world challenges, we want you on our team.

Job Type: Full Time

Position Overview

We are looking for a Proposal Specialist to lead Calian’s bid process from project initiation through contract award for our service lines. In addition to proposal coordination responsibilities, this role supports proposal development activities, ensures compliance with solicitation requirements, and contributes to the successful delivery of high-quality proposal submissions. The Proposal Specialist plays a key role in resolving proposal challenges, coordinating stakeholder input, and maintaining proposal quality under deadline-driven conditions.

Responsibilities

Assists Proposal Coordinators in their proposal development efforts
Mentors and provides training to Proposal Coordinators
Acts as back-up to the Director Proposals / Senior Proposal Manager in assigning proposal development responsibilities
Provides back-up to other team members as needed
Performs audit functions of the opportunities database to ensure records are current and accurate
Proactively advises on compliance risks based on experience and lessons learned
Reviews and interprets RFP and RFI requirements to identify missing or unclear response elements and proactively resolve gaps
Works with subject matter experts to clarify and tailor technical or service content to meet proposal requirements
Resolves formatting, document structure, and version control issues to ensure professional and compliant submissions
Coordinates inputs from multiple stakeholders and resolves conflicts in messaging, tone, or content ownership
Addresses time-sensitive challenges by reprioritizing tasks and adjusting internal deadlines to meet submission schedules
Performs other duties as required within the context of the role

Qualifications

Post-secondary education or equivalent experience
Three to five years of experience writing, editing, and responding to Request for Proposal documents is desirable
Experience handling moderate to high complexity proposal-related challenges involving compliance, coordination, formatting, and content customization
Strong ability to interpret solicitation requirements and support compliant proposal submissions
Excellent collaboration and communication skills with the ability to work effectively with multiple stakeholders

Additional Requirements

Ability to manage competing priorities and work effectively under tight deadlines
Strong attention to detail and organizational skills
Demonstrated ability to mentor and support team members
Commitment to producing accurate, professional, and compliant proposal documentation

Compensation

$70,000 to $85,000

Position Type

We have 1 available position for an 18 month contract.

# #SF#

AI Usage Disclosure

At Calian, we do not use Artificial Intelligence (AI) to screen or evaluate candidates. AI tools may support backend administrative tasks, but they do not influence hiring decisions. All evaluations and decisions are made by real people on our recruitment team and hiring managers. All applicants are reviewed and only those chosen for an interview will be contacted by our recruiting team.

How we hire

Our hiring process is designed to help us get to know you and discover if you are the best fit for our team. It's also an opportunity for you to gauge if a role at Calian is the right fit for you.

Throughout the process, we’ll share details of the kind of work you’ll be doing, the projects you’ll be working on, the team you’ll be joining, and what it’s like working at Calian. Our biggest tip throughout the process is to just be your authentic self!

Our commitment to diverse, yet highly specialized solutions require many different skills and abilities. We look for the best talent that can contribute to Calian’s success as well as enhance our culture. We encourage you to apply to a role or join our talent community and sign up for job alerts that match your area of expertise and what you are looking for in your next opportunity.

During the recruiting process, you’re encouraged to notify us of any accommodations you may require. We’ll be happy to help.

We give the same time and consideration to everyone who applies. Here are a few things you can do to ensure your application shines:
Do your research on Calian, the department, and team you are looking to join
Add a cover letter that explains why you are a good fit for this position
Share a portfolio, personal websites, or links to your professional social media
In your CV, highlight your key achievements - this is your time to brag
Include dates! Share the timeline of your experience
Stand out by tailoring your resume to each position you apply to
Only apply to roles you’re genuinely interested in and that align to your experience
Be prepared! Do your research on Calian, the department, and team you are looking to join
View the responsibilities for the role and find examples that demonstrate how you’ve completed these in your previous work experience
Prepare a list of questions to ask us
Dress business casual for your interview (virtual and in person)
We assess your skills and fit, you assess our fit for you
We keep you updated and share expectations as we make progress in the recruiting cycle
Feel free to reach out to your Talent Acquisition Specialist at any time during the hiring process

Perks and benefits

Competitive, company-paid benefits
Generous time off package
Stock purchase plan
RRSP program
Flexible work hours for eligible roles
Programs to support employee health and well-being

Apply About employer

More about this job

Responsibilities

Lead the bid process from initiation through contract award, supporting proposal development and ensuring submissions meet solicitation requirements and quality standards. Coordinate stakeholder contributions, resolve compliance and document issues, mentor Proposal Coordinators, and help manage proposal assignments and database accuracy.

Requirements

Post-secondary education or equivalent experience is requested, with three to five years of experience writing, editing, and responding to RFP documents desirable. Candidates should be able to interpret solicitation requirements, manage complex proposal challenges and competing deadlines, collaborate with stakeholders, and mentor team members.

Skills

Proposal Writing
Proposal Development
RFP And RFI Interpretation
Compliance Management
Proposal Coordination
Editing
Stakeholder Coordination
Content Customization
Document Formatting
Version Control
Risk Assessment
Mentoring And Training
Deadline Management
Attention To Detail
Communication
Organization

Benefits

Company-Paid Benefits
Generous Time Off
Stock Purchase Plan
RRSP Program
Flexible Work Hours For Eligible Roles
Employee Health And Well-Being Programs

Visa sponsorship

Not detected in the job text

Keywords

Proposal Specialist
Bid Process
Proposal Development
Proposal Coordination
Request For Proposal
RFP
Request For Information
RFI
Solicitation Requirements
Compliance
Compliance Risk
Contract Award
Stakeholder Coordination
Subject Matter Experts
Content Customization
Document Formatting
Document Structure
Version Control
Opportunities Database
Proposal Auditing
Technical Content
Service Content
Quality Assurance
Deadline Management
Mentoring
Training

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