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Added 2 mins ago
WF
Representative - EB Sales
Western Financial Group
Winnipeg, MB
- Full-time
Carve your path to success by learning from industry sales experts who sell our unique Employee Benefit Insurance programs to independent businesses across Canada.
Added 2 mins ago
K
Purchaser - High-Volume Distribution
Kelly
Port Coquitlam, BC
- $57,000 to $65,000 USD / year
- Full-time
Monitor vendor performance, including lead times, fill rates, on-time delivery, and communication
Added 2 mins ago
D
Senior Agile Coach - Operate (Future Opportunity)
Deloitte
Toronto, ON
- Full-time
8+ years of experience working in Agile environments, including experience as an Agile Coach, Scrum Master, Agile Delivery Lead, or Agile Transformation Consultant.
Added 2 mins ago
D
Events Strategy P&I - Digital Customer
Deloitte
Toronto, ON
- Full-time
Lead strategic projects from conception through execution, ensuring milestones, objectives, and stakeholder expectations are met.
Added 2 mins ago
L
Lead Project Planner (EPCM/Minerals Plant)
Lycopodium
Mississauga, ON
- Full-time
Lycopodium is currently recruiting for a Lead Project Planner to join our growing Projects team in Mississauga, ON.
Added 2 mins ago
IW
Director Compensation
IG Wealth Management
ON · Ontario, Canada
- Full-time
Lead the development and design of IGM’s sales compensation programs supporting the Asset Management businesses. You will:
Added 2 mins ago
NS
Pharmacist Team Leader - Cardiology
Nova Scotia Health Authority
Halifax, NS
- Full-time
…support to the clinical pharmacy team in Cardiology and takes a lead role in clinical research, quality improvement and patient safety initiatives designed to improve medication-use…
Added 2 mins ago
B
Senior Customer Care Representative - Calgary, AB
BASF
Calgary, AB
- Full-time
Lead projects by collaborating with cross-functional stakeholders, incorporating feedback, and driving effective solutions.
Added 2 mins ago
K
Customer Business Development Manager
Kelly
Brantford, ON
- $87,761 to $109,701 USD / year
- Full-time
Plan, execute and monitor promotional programs.
Added 2 mins ago
YO
Personal Trainer
YMCA of Greater Halifax/Dartmouth
Dartmouth, NS
- Part-time
…increasing immigrant population, safe spaces for youth to grow and lead, helping to navigate a precarious labour market, delivering wellness programming for all, and creating community for…
Added 2 mins ago
VC
Community Care Assistant (Community Health Worker)
Vancouver Coastal Health
Powell River, BC
- $29.76 to $31.64 CAD / hour
- Part-time
…taking smart risks, and 'going first' when we believe it will lead to the best possible outcomes for patients and their families. We invite you to join us in creating healthy lives in…
Added 2 mins ago
VC
Registered Nurse (RN) / Registered Psychiatric Nurse (RPN) - Long Term Care
Vancouver Coastal Health
Vancouver, BC
- $41.42 to $55.91 CAD / hour
- Temporary
Added 2 mins ago
VC
Licensed Practical Nurse (LPN)
Vancouver Coastal Health
Richmond, BC
- $32.84 to $41.35 CAD / hour
- Temporary
…taking smart risks, and "going first" when we believe it will lead to the best possible outcomes for patients and their families. We invite you to join us in creating healthy lives in…
Added 2 mins ago
E
Managing Technical Consultant, Intermediate Hydrogeologist and Field Lead
ERM
Calgary, AB · Vancouver, BC
- $93,700 to $112,100 CAD / year
- Full-time
This is more than a technical role - it's an opportunity to lead field programs, influence project outcomes, mentor teams, and contribute to solutions that balance environmental…
Added 2 mins ago
E
Principal Technical Consultant, Senior Hydrogeologist
ERM
Calgary, AB · Vancouver, BC
- $109,900 to $147,300 CAD / year
- Full-time
Lead technical execution for major environmental assessments and permitting programs tied to large-scale capital developments.
Added 16 mins ago
7
Store Crew
7-Eleven
Winnipeg, MB
- Full-time
…stores and communities every day. If you're ready to grow, lead and make a difference, come join our team and help shape the future of…
Added 16 mins ago
EV
Supervisor, Mine Operations
Elk Valley Resources
Sparwood, BC
- $123,000 to $152,000 CAD / year
- Full-time
We also believe that our employees are the reason we are accomplishing great things and are committed to supporting them through our many different programs.
Added 16 mins ago
EV
Supervisor, Mine Operations
Elk Valley Resources
Elkford, BC
- Full-time
We also believe that our employees are the reason we are accomplishing great things and are committed to supporting them through our many different programs.
Added 16 mins ago
EC
Administrative Assistant PT
EHN Canada
Carters Point, NB
- $22 to $25 CAD / hour
- Part-time
…collective experience, our inpatient, outpatient, and online programs are offered across the country, providing essential compassionate care to patients wherever they…
Added 16 mins ago
NM
Parts Lead
Nelson Motors and Equipment
Oxbow, SK
- Full-time
As a Parts Lead, you will support customers, technicians, and internal teams with accurate parts service while helping coordinate daily workflow, inventory processes, ordering, returns,…
Added 16 mins ago
K
Senior Compliance Officer
Kelly
Ottawa, ON · Kanata, ON
- $50 to $53 USD / hour
- Full-time
Lead interactions with internal auditors, third-party auditors, and external regulatory bodies.
Added 17 mins ago
FH
Patient Care Quality Officer (PCQO)
Fraser Health
Surrey, BC
- Full-time
…or other risks requiring reporting to Health Care Protection…
Added 17 mins ago
FH
Project Leader, Clinical Operations
Fraser Health
New Westminster, BC
- Full-time
Fraser Health is seeking a Project Planning Leader to drive the planning, design, and implementation of innovative clinical programs that improve patient care and service delivery.
Added 17 mins ago
PC
Capital Markets and Accounting Advisory Services, Senior Associate
Pwc Canada
Vancouver, BC
- Full-time
Leadership, Collaboration: Demonstrated ability to lead teams, mentor colleagues, and foster a collaborative, client-focused culture.
Added 17 mins ago
PC
Capital Markets and Accounting Advisory Services, Manager
Pwc Canada
Vancouver, BC
- Full-time
Leadership, Collaboration: Demonstrated ability to lead teams, mentor colleagues, and foster a collaborative, client-focused culture.

Calian in Space & Technology

Proposal Specialist

Ottawa, ON, Canada

$70,000 to $85,000 · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: $70,000 to $85,000
Job type: Full-time
Apply by: Nov 7, 2026
Posting language: English
Posted: Oct 8, 2026

Original job description

About Calian

At Calian, we help organizations overcome obstacles, manage risks, and drive progress. Since 1982, we’ve grown from a small consulting firm into a trusted global company across defence, space, health, nuclear energy, public safety, and government.

We create innovative solutions that tackle complex challenges and help organizations and communities stay resilient, informed, and connected. If you’re driven by purpose and energized by solving real-world challenges, we want you on our team.

Job Type: Full Time

Position Overview

We are looking for a Proposal Specialist to lead Calian’s bid process from project initiation through contract award for our service lines. In addition to proposal coordination responsibilities, this role supports proposal development activities, ensures compliance with solicitation requirements, and contributes to the successful delivery of high-quality proposal submissions. The Proposal Specialist plays a key role in resolving proposal challenges, coordinating stakeholder input, and maintaining proposal quality under deadline-driven conditions.

Responsibilities

Assists Proposal Coordinators in their proposal development efforts
Mentors and provides training to Proposal Coordinators
Acts as back-up to the Director Proposals / Senior Proposal Manager in assigning proposal development responsibilities
Provides back-up to other team members as needed
Performs audit functions of the opportunities database to ensure records are current and accurate
Proactively advises on compliance risks based on experience and lessons learned
Reviews and interprets RFP and RFI requirements to identify missing or unclear response elements and proactively resolve gaps
Works with subject matter experts to clarify and tailor technical or service content to meet proposal requirements
Resolves formatting, document structure, and version control issues to ensure professional and compliant submissions
Coordinates inputs from multiple stakeholders and resolves conflicts in messaging, tone, or content ownership
Addresses time-sensitive challenges by reprioritizing tasks and adjusting internal deadlines to meet submission schedules
Performs other duties as required within the context of the role

Qualifications

Post-secondary education or equivalent experience
Three to five years of experience writing, editing, and responding to Request for Proposal documents is desirable
Experience handling moderate to high complexity proposal-related challenges involving compliance, coordination, formatting, and content customization
Strong ability to interpret solicitation requirements and support compliant proposal submissions
Excellent collaboration and communication skills with the ability to work effectively with multiple stakeholders

Additional Requirements

Ability to manage competing priorities and work effectively under tight deadlines
Strong attention to detail and organizational skills
Demonstrated ability to mentor and support team members
Commitment to producing accurate, professional, and compliant proposal documentation

Compensation

$70,000 to $85,000

Position Type

We have 1 available position for an 18 month contract.

# #SF#

AI Usage Disclosure

At Calian, we do not use Artificial Intelligence (AI) to screen or evaluate candidates. AI tools may support backend administrative tasks, but they do not influence hiring decisions. All evaluations and decisions are made by real people on our recruitment team and hiring managers. All applicants are reviewed and only those chosen for an interview will be contacted by our recruiting team.

How we hire

Our hiring process is designed to help us get to know you and discover if you are the best fit for our team. It's also an opportunity for you to gauge if a role at Calian is the right fit for you.

Throughout the process, we’ll share details of the kind of work you’ll be doing, the projects you’ll be working on, the team you’ll be joining, and what it’s like working at Calian. Our biggest tip throughout the process is to just be your authentic self!

Our commitment to diverse, yet highly specialized solutions require many different skills and abilities. We look for the best talent that can contribute to Calian’s success as well as enhance our culture. We encourage you to apply to a role or join our talent community and sign up for job alerts that match your area of expertise and what you are looking for in your next opportunity.

During the recruiting process, you’re encouraged to notify us of any accommodations you may require. We’ll be happy to help.

We give the same time and consideration to everyone who applies. Here are a few things you can do to ensure your application shines:
Do your research on Calian, the department, and team you are looking to join
Add a cover letter that explains why you are a good fit for this position
Share a portfolio, personal websites, or links to your professional social media
In your CV, highlight your key achievements - this is your time to brag
Include dates! Share the timeline of your experience
Stand out by tailoring your resume to each position you apply to
Only apply to roles you’re genuinely interested in and that align to your experience
Be prepared! Do your research on Calian, the department, and team you are looking to join
View the responsibilities for the role and find examples that demonstrate how you’ve completed these in your previous work experience
Prepare a list of questions to ask us
Dress business casual for your interview (virtual and in person)
We assess your skills and fit, you assess our fit for you
We keep you updated and share expectations as we make progress in the recruiting cycle
Feel free to reach out to your Talent Acquisition Specialist at any time during the hiring process

Perks and benefits

Competitive, company-paid benefits
Generous time off package
Stock purchase plan
RRSP program
Flexible work hours for eligible roles
Programs to support employee health and well-being

Apply About employer

More about this job

Responsibilities

Lead the bid process from initiation through contract award, supporting proposal development and ensuring submissions meet solicitation requirements and quality standards. Coordinate stakeholder contributions, resolve compliance and document issues, mentor Proposal Coordinators, and help manage proposal assignments and database accuracy.

Requirements

Post-secondary education or equivalent experience is requested, with three to five years of experience writing, editing, and responding to RFP documents desirable. Candidates should be able to interpret solicitation requirements, manage complex proposal challenges and competing deadlines, collaborate with stakeholders, and mentor team members.

Skills

Proposal Writing
Proposal Development
RFP And RFI Interpretation
Compliance Management
Proposal Coordination
Editing
Stakeholder Coordination
Content Customization
Document Formatting
Version Control
Risk Assessment
Mentoring And Training
Deadline Management
Attention To Detail
Communication
Organization

Benefits

Company-Paid Benefits
Generous Time Off
Stock Purchase Plan
RRSP Program
Flexible Work Hours For Eligible Roles
Employee Health And Well-Being Programs

Visa sponsorship

Not detected in the job text

Keywords

Proposal Specialist
Bid Process
Proposal Development
Proposal Coordination
Request For Proposal
RFP
Request For Information
RFI
Solicitation Requirements
Compliance
Compliance Risk
Contract Award
Stakeholder Coordination
Subject Matter Experts
Content Customization
Document Formatting
Document Structure
Version Control
Opportunities Database
Proposal Auditing
Technical Content
Service Content
Quality Assurance
Deadline Management
Mentoring
Training

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