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Added 1 hour ago
IC
Quality Assurance Specialist- EN
IAMGOLD Corporation
Gogama, ON
- Full-time
We are actively seeking a Quality Assurance Specialist to join the Côté Gold Mine site and report to the Manager of Projects. The role provides independent verification that construction,…
Added 4 hours ago
TU
Project Coordinator - Electrical Technical Support
The University of British Columbia
Vancouver, BC
- $7,782 to $8,344 CAD / month
- Full-time
Maintains control and keeps records of project progress from start to finish for administrative purposes; participates in pre-job meetings and reviewing job scope, resource allocation and…
Added 4 hours ago
UO
Project Coordinator - Electrical Technical Support
University of British Columbia
Vancouver, BC · UBCV | University Services Building (USB)
- $7,782 to $8,344 CAD / month
- Full-time
Maintains control and keeps records of project progress from start to finish for administrative purposes; participates in pre-job meetings and reviewing job scope, resource allocation and…
Added 7 hours ago
HT
Advanced Applications Blow Molding Specialist
Husky Technologies
Bolton, ON
- Full-time
Title: Advanced Applications Blow Molding Specialist
Added 9 hours ago
SM
RQ11622 – Systems Testing/QA Specialist – Senior
S M Software Solutions Inc
Toronto, ON
- Internship
The Quality Assurance Specialist is responsible for the development of test plans, test scripts and test cases and executing these against the various components. The tester will work with…
Added 9 hours ago
SM
RQ11622 – Systems Testing/QA Specialist – Senior
S M Software Solutions Inc
Toronto, ON
- Internship
The Quality Assurance Specialist is responsible for the development of test plans, test scripts and test cases and executing these against the various components. The tester will work with…
Added 9 hours ago
SM
RQ11622 – Systems Testing/QA Specialist – Senior
S M Software Solutions Inc
Toronto, ON
- Internship
The Quality Assurance Specialist is responsible for the development of test plans, test scripts and test cases and executing these against the various components. The tester will work with…
Added 14 hours ago
BC
Proposal Specialist - Industrial West
Bird Construction
Edmonton, AB
- Full-time
Proposal Specialist - Industrial WestBird is seeking a Proposal Specialist - Industrial West to support and lead the development of high-quality, strategic submissions across our Industrial…
Added 14 hours ago
LD
Creative Production Specialist (14 Month contract)
Loblaw Digital
Toronto, ON
- Full-time
Creative Production Specialist (14-month contract)
Added 21 hours ago
SM
RQ11622 – Systems Testing/QA Specialist – Senior
S M Software Solutions Inc
Toronto, ON
- Internship
The Quality Assurance Specialist is responsible for the development of test plans, test scripts and test cases and executing these against the various components. The tester will work with…
Added 1 day ago
CS
Payroll Specialist- Hybrid
Cogir Senior Living
Kelowna, BC · Northwood
- Full-time
The Payroll Specialist is responsible for the accurate and compliant processing of payroll, maintaining employee payroll records, ensuring compliance with tax legislation and employment…
Added 1 day ago
TT
Systems Specialist (Signals) (13530)
Toronto Transit Commission (TTC)
Toronto, ON · Greater Toronto Area, Canada
- $100,318.4 to $125,434.4 CAD / year
- Full-time
Looking for a new and exciting job opportunity? We are looking for a Systems Specialist (Signals) to join our Engineering Team! As part of the Engineering Department, you will be…
Added 1 day ago
GB
Validation Specialist – Middleware Solutions
GeoTraceability by OPTEL
Montreal, QC · Greater Montreal Metropolitan Area
- Full-time
The Validation Specialist is responsible for creating and maintaining validation documents, such as internal validation protocols, Installation Qualification (IQ), Operational Qualification…
Added 1 day ago
MC
IT Operations & Systems Support Specialist (34762)
Myticas Consulting
Ottawa, ON
- Contract
IT Systems Support Specialist – Technology & Infrastructure
Added 1 day ago
DC
Forestry Specialist
DWB Consulting Services Ltd
Burns Lake, BC · Smithers, BC · BC
- $34 to $38 CAD / hour
- Full-time
We are seeking a motivated, positive, and dependable full-time Forestry Specialist to join our team of Resource Professionals. Our mission is to provide the highest caliber of service to…
Added 1 day ago
CT
Senior Security Systems Technician
Convergint Technologies Ltd
NB
- $30 to $38 CAD / hour
Identifies potential project risks, communicates to appropriate parties and assist in the development and implementation of strategies to minimize impact and to control deviations from…
Added 1 day ago
Specialist, Board Governance
Canadian Bar Association
Ottawa, ON
Reporting to the Chief Executive Officer (CEO), the Specialist, Board Governance provides confidential governance support and administration to the President and National Board of…
Added 2 days ago
EI
Test Automation Technologist
Ecolab Inc.
Calgary, AB
- Full-time
…supercomputers, and desktop computers is seeking a talented Automation Specialist who will be responsible for designing, developing, and implementing automation solutions to support…
Added 2 days ago
T
Tooling SME, Product Delivery & Transformation
TD
Toronto, ON
- Full-time
…initiatives. The team partners across Business, Technology, Risk, and Control function to strengthen delivery capability, improve execution maturity, and deliver strategic outcomes through…
Added 2 days ago
A
GIS Specialist
Arcadis
Vancouver, BC
- Full-time
Arcadis is seeking a GIS Specialist to join our growing team in Vancouver. The successful candidate will provide technical geospatial data support and mapping services to internal and…
Added 2 days ago
Strategic Sourcing - Strategic Sourcing Specialist
Mohawk Medbuy Corporation (MMC)
Burlington, ON · ON · Kingston, ON · London, ON · Thunder Bay, ON · Toronto, ON · Chatham-Kent, ON
We are currently recruiting for a full-time Strategic Sourcing Specialist to support our Strategic Sourcing - Facilities Management & Hospital Operations team.
Added 2 days ago
B
Senior Relationship Manager, Commercial Banking (Financial Services Group)
BMO
Toronto, ON · FCP
- Full-time
Ensuring the required internal control standards, including adherence to audit, regulatory and compliance policies.
Added 2 days ago
D
Delivery coordinator, Project management
Desjardins
Montreal, QC
- Full-time
As a project delivery manager, you help direct material, time, IT and human resources on cross-sector projects to meet objectives on time and on budget. You analyze project feasibility and…
Added 2 days ago
W
Corporate Procurement Specialist
Worley
Edmonton, AB
- Full-time
Procurement Specialist, Electrical & Instrumentation
Added 2 days ago
EI
Test Specialist - CDU
Ecolab Inc.
Calgary, AB
- Full-time
…supercomputers, and desktop computers is seeking a talented Test Specialist to join our CDU team. In this role, you will develop and execute comprehensive verification and validation…

Calian in Space & Technology

Proposal Specialist

Ottawa, ON, Canada

$70,000 to $85,000 · Full-time

Apply About employer

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Job details

Pay: $70,000 to $85,000
Job type: Full-time
Apply by: Nov 7, 2026
Posting language: English
Posted: Oct 8, 2026

Original job description

About Calian

At Calian, we help organizations overcome obstacles, manage risks, and drive progress. Since 1982, we’ve grown from a small consulting firm into a trusted global company across defence, space, health, nuclear energy, public safety, and government.

We create innovative solutions that tackle complex challenges and help organizations and communities stay resilient, informed, and connected. If you’re driven by purpose and energized by solving real-world challenges, we want you on our team.

Job Type: Full Time

Position Overview

We are looking for a Proposal Specialist to lead Calian’s bid process from project initiation through contract award for our service lines. In addition to proposal coordination responsibilities, this role supports proposal development activities, ensures compliance with solicitation requirements, and contributes to the successful delivery of high-quality proposal submissions. The Proposal Specialist plays a key role in resolving proposal challenges, coordinating stakeholder input, and maintaining proposal quality under deadline-driven conditions.

Responsibilities

Assists Proposal Coordinators in their proposal development efforts
Mentors and provides training to Proposal Coordinators
Acts as back-up to the Director Proposals / Senior Proposal Manager in assigning proposal development responsibilities
Provides back-up to other team members as needed
Performs audit functions of the opportunities database to ensure records are current and accurate
Proactively advises on compliance risks based on experience and lessons learned
Reviews and interprets RFP and RFI requirements to identify missing or unclear response elements and proactively resolve gaps
Works with subject matter experts to clarify and tailor technical or service content to meet proposal requirements
Resolves formatting, document structure, and version control issues to ensure professional and compliant submissions
Coordinates inputs from multiple stakeholders and resolves conflicts in messaging, tone, or content ownership
Addresses time-sensitive challenges by reprioritizing tasks and adjusting internal deadlines to meet submission schedules
Performs other duties as required within the context of the role

Qualifications

Post-secondary education or equivalent experience
Three to five years of experience writing, editing, and responding to Request for Proposal documents is desirable
Experience handling moderate to high complexity proposal-related challenges involving compliance, coordination, formatting, and content customization
Strong ability to interpret solicitation requirements and support compliant proposal submissions
Excellent collaboration and communication skills with the ability to work effectively with multiple stakeholders

Additional Requirements

Ability to manage competing priorities and work effectively under tight deadlines
Strong attention to detail and organizational skills
Demonstrated ability to mentor and support team members
Commitment to producing accurate, professional, and compliant proposal documentation

Compensation

$70,000 to $85,000

Position Type

We have 1 available position for an 18 month contract.

# #SF#

AI Usage Disclosure

At Calian, we do not use Artificial Intelligence (AI) to screen or evaluate candidates. AI tools may support backend administrative tasks, but they do not influence hiring decisions. All evaluations and decisions are made by real people on our recruitment team and hiring managers. All applicants are reviewed and only those chosen for an interview will be contacted by our recruiting team.

How we hire

Our hiring process is designed to help us get to know you and discover if you are the best fit for our team. It's also an opportunity for you to gauge if a role at Calian is the right fit for you.

Throughout the process, we’ll share details of the kind of work you’ll be doing, the projects you’ll be working on, the team you’ll be joining, and what it’s like working at Calian. Our biggest tip throughout the process is to just be your authentic self!

Our commitment to diverse, yet highly specialized solutions require many different skills and abilities. We look for the best talent that can contribute to Calian’s success as well as enhance our culture. We encourage you to apply to a role or join our talent community and sign up for job alerts that match your area of expertise and what you are looking for in your next opportunity.

During the recruiting process, you’re encouraged to notify us of any accommodations you may require. We’ll be happy to help.

We give the same time and consideration to everyone who applies. Here are a few things you can do to ensure your application shines:
Do your research on Calian, the department, and team you are looking to join
Add a cover letter that explains why you are a good fit for this position
Share a portfolio, personal websites, or links to your professional social media
In your CV, highlight your key achievements - this is your time to brag
Include dates! Share the timeline of your experience
Stand out by tailoring your resume to each position you apply to
Only apply to roles you’re genuinely interested in and that align to your experience
Be prepared! Do your research on Calian, the department, and team you are looking to join
View the responsibilities for the role and find examples that demonstrate how you’ve completed these in your previous work experience
Prepare a list of questions to ask us
Dress business casual for your interview (virtual and in person)
We assess your skills and fit, you assess our fit for you
We keep you updated and share expectations as we make progress in the recruiting cycle
Feel free to reach out to your Talent Acquisition Specialist at any time during the hiring process

Perks and benefits

Competitive, company-paid benefits
Generous time off package
Stock purchase plan
RRSP program
Flexible work hours for eligible roles
Programs to support employee health and well-being

Apply About employer

More about this job

Responsibilities

Lead the bid process from initiation through contract award, supporting proposal development and ensuring submissions meet solicitation requirements and quality standards. Coordinate stakeholder contributions, resolve compliance and document issues, mentor Proposal Coordinators, and help manage proposal assignments and database accuracy.

Requirements

Post-secondary education or equivalent experience is requested, with three to five years of experience writing, editing, and responding to RFP documents desirable. Candidates should be able to interpret solicitation requirements, manage complex proposal challenges and competing deadlines, collaborate with stakeholders, and mentor team members.

Skills

Proposal Writing
Proposal Development
RFP And RFI Interpretation
Compliance Management
Proposal Coordination
Editing
Stakeholder Coordination
Content Customization
Document Formatting
Version Control
Risk Assessment
Mentoring And Training
Deadline Management
Attention To Detail
Communication
Organization

Benefits

Company-Paid Benefits
Generous Time Off
Stock Purchase Plan
RRSP Program
Flexible Work Hours For Eligible Roles
Employee Health And Well-Being Programs

Visa sponsorship

Not detected in the job text

Keywords

Proposal Specialist
Bid Process
Proposal Development
Proposal Coordination
Request For Proposal
RFP
Request For Information
RFI
Solicitation Requirements
Compliance
Compliance Risk
Contract Award
Stakeholder Coordination
Subject Matter Experts
Content Customization
Document Formatting
Document Structure
Version Control
Opportunities Database
Proposal Auditing
Technical Content
Service Content
Quality Assurance
Deadline Management
Mentoring
Training

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