Recruiting Administrator
- Ottawa, ON, Canada
$53,000 to $63,000CAD annually. · Full-time
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Job details
- Pay
- $53,000 to $63,000CAD annually.
- Job type
- Full-time
- Apply by
- Experience
- A minimum of 1+ years of relevant recruiting related administrative experience
- Posting language
- English
- Posted
Original job description
About Calian
At Calian, we help organizations overcome obstacles, manage risks, and drive progress. Since 1982, we’ve grown from a small consulting firm into a trusted global company across defence, space, health, nuclear energy, public safety, and government.
We create innovative solutions that tackle complex challenges and help organizations and communities stay resilient, informed, and connected. If you’re driven by purpose and energized by solving real-world challenges, we want you on our team.
Job Type: Full Time
Position Overview
We are looking for a proactive and organized Recruiting Administrator to provide operational and administrative support to one of our recruiting teams. In this role, you will support candidate pre-screening, recruiting administration, reporting, security clearance tracking, market analysis, recruitment marketing, and event coordination.
This opportunity is well suited to someone who brings practical recruitment exposure, takes accountability for their work, embraces technology, and wants to continue developing within talent acquisition.
Responsibilities
$53,000 to $63,000CAD annually.
Position Type
We have 1 full-time, permanent position available.
# #SF#
AI Usage Disclosure
At Calian, we do not use Artificial Intelligence (AI) to screen or evaluate candidates. AI tools may support backend administrative tasks, but they do not influence hiring decisions. All evaluations and decisions are made by real people on our recruitment team and hiring managers. All applicants are reviewed and only those chosen for an interview will be contacted by our recruiting team.
How we hire
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Physiotherapist
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At Calian, we help organizations overcome obstacles, manage risks, and drive progress. Since 1982, we’ve grown from a small consulting firm into a trusted global company across defence, space, health, nuclear energy, public safety, and government.
We create innovative solutions that tackle complex challenges and help organizations and communities stay resilient, informed, and connected. If you’re driven by purpose and energized by solving real-world challenges, we want you on our team.
Job Type: Full Time
Position Overview
We are looking for a proactive and organized Recruiting Administrator to provide operational and administrative support to one of our recruiting teams. In this role, you will support candidate pre-screening, recruiting administration, reporting, security clearance tracking, market analysis, recruitment marketing, and event coordination.
This opportunity is well suited to someone who brings practical recruitment exposure, takes accountability for their work, embraces technology, and wants to continue developing within talent acquisition.
Responsibilities
- Complete administrative candidate processing activities, including offer documentation, approvals, job orders, candidate submission packages, and security clearance coordination
- Pre-screen candidates received through general applications and referrals, document relevant information, and maintain qualified talent within the candidate database
- Support Recruiters with higher-volume candidate screening initiatives
- Create and manage job orders within applicant tracking and candidate management systems
- Assist with audits related to credentials, job postings, and new hires
- Prepare recurring recruiting reports and format information from automated reporting tools
- Support market analysis related to candidate availability and compensation
- Track security clearance expiries and assist with clearance requests
- Coordinate job fairs and recruitment events, including registrations, event calendars, promotional materials, shipping, and logistics
- Support social media recruitment campaigns, marketing content, branded templates, print advertising, and recruitment collateral
- Maintain a central repository of marketing materials and support alignment with branding guidelines
- Gather market data and format resumes for bid submissions
- Contribute to recruitment process improvement projects
- Completion of a degree or diploma in Human Resource Management, Business Administration, Marketing, Communications, SEO, or another related field
- A minimum of 1+ years of relevant recruiting related administrative experience
- Practical exposure to facets of the recruitment process, ideally including candidate pre-screening
- Experience using an applicant tracking system, candidate management system, or comparable HR database
- Strong administrative, organizational, and time management skills
- Strong attention to detail and the ability to manage competing priorities and deadlines
- Excellent written and verbal communication and interpersonal skills
- Ability to work independently while contributing effectively within a team
- Confidence using technology and a demonstrated willingness to learn new systems and tools
- Advanced skills with Microsoft Outlook, Word, Excel, and PowerPoint
- Must be eligible to obtain and maintain a Canadian Government Security Clearance at the Reliability Level, Secret preferred
- English & French bilingualism will be considered an strong asset for this role
- The preferred location for this role the Ottawa/Kanata region, with some flexibility for candidates located slightly outside the National Capital Region
- This position operates within a regular office and hybrid work environment
- Experience with social media recruitment, content creation, recruitment marketing, or audience engagement is considered an asset
- The successful candidate will be proactive, accountable, coachable, collaborative, and comfortable speaking up and contributing ideas
$53,000 to $63,000CAD annually.
Position Type
We have 1 full-time, permanent position available.
# #SF#
AI Usage Disclosure
At Calian, we do not use Artificial Intelligence (AI) to screen or evaluate candidates. AI tools may support backend administrative tasks, but they do not influence hiring decisions. All evaluations and decisions are made by real people on our recruitment team and hiring managers. All applicants are reviewed and only those chosen for an interview will be contacted by our recruiting team.
How we hire
- Our hiring process is designed to help us get to know you and discover if you are the best fit for our team. It's also an opportunity for you to gauge if a role at Calian is the right fit for you.
- Our commitment to diverse, yet highly specialized solutions require many different skills and abilities. We look for the best talent that can contribute to Calian’s success as well as enhance our culture. We encourage you to apply to a role or join our talent community and sign up for job alerts that match your area of expertise and what you are looking for in your next opportunity.
- We give the same time and consideration to everyone who applies. Here are a few things you can do to ensure your application shines:
- Do your research on Calian, the department, and team you are looking to join
- Add a cover letter that explains why you are a good fit for this position
- Share a portfolio, personal websites, or links to your professional social media
- In your CV, highlight your key achievements - this is your time to brag
- Include dates! Share the timeline of your experience
- Stand out by tailoring your resume to each position you apply to
- Only apply to roles you’re genuinely interested in and that align to your experience
- Be prepared! Do your research on Calian, the department, and team you are looking to join
- View the responsibilities for the role and find examples that demonstrate how you’ve completed these in your previous work experience
- Prepare a list of questions to ask us
- Dress business casual for your interview (virtual and in person)
- We assess your skills and fit, you assess our fit for you
- We keep you updated and share expectations as we make progress in the recruiting cycle
- Feel free to reach out to your Talent Acquisition Specialist at any time during the hiring process
- Competitive, company-paid benefits
- Generous time off package
- Stock purchase plan
- RRSP program
- Flexible work hours for eligible roles
- Programs to support employee health and well-being
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More about this job
Responsibilities
Provide administrative and operational support to recruiters, including candidate pre-screening, processing offers and submissions, managing job orders, and tracking security clearances. Prepare reports and market analysis, support recruitment marketing and events, maintain recruitment materials, and contribute to process improvement.
Requirements
A degree or diploma in human resources, business administration, marketing, communications, SEO, or a related field and at least one year of relevant recruiting administrative experience are required. Candidates should have recruitment process exposure, experience with an applicant tracking or candidate management system, strong organizational and communication skills, advanced Microsoft Office skills, and eligibility for Canadian government security clearance.
Skills
- Candidate Pre-Screening
- Recruiting Administration
- Applicant Tracking Systems
- Candidate Management Systems
- Security Clearance Coordination
- Recruitment Reporting
- Market Analysis
- Recruitment Marketing
- Event Coordination
- Social Media Recruitment
- Microsoft Outlook
- Microsoft Word
- Microsoft Excel
- Microsoft PowerPoint
- Communication
- Time Management
Benefits
- Company-Paid Benefits
- Generous Time Off
- Stock Purchase Plan
- RRSP Program
- Flexible Work Hours
- Employee Health and Well-Being Programs
Visa sponsorship
Not detected in the job text
Categories
- Human Resources
- Administrative
- Marketing
Keywords
- Recruiting Administration
- Talent Acquisition
- Candidate Pre-Screening
- Applicant Tracking System
- Candidate Management System
- Human Resources
- Offer Documentation
- Job Orders
- Candidate Submission Packages
- Security Clearance
- Credential Audits
- Recruiting Reports
- Market Analysis
- Compensation Analysis
- Recruitment Marketing
- Social Media Campaigns
- Content Creation
- Event Coordination
- Job Fairs
- Resume Formatting
- Bid Submissions
- Microsoft Outlook
- Microsoft Word
- Microsoft Excel
- Microsoft PowerPoint
- Process Improvement