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Added 3 days ago
CI
Project Manager (Nuclear)
Calian in Space & Technology
Toronto, ON
- Full-time
…into a trusted global company across defence, space, health, nuclear energy, public safety, and…
Added 5 days ago
CI
Bilingual Reimbursement Specialist
Calian in Space & Technology
Ottawa, ON
- Full-time
…into a trusted global company across defence, space, health, nuclear energy, public safety, and…
Added 6 days ago
CI
Stocktaking Counter
Calian in Space & Technology
Kingston, ON
- Full-time
…into a trusted global company across defence, space, health, nuclear energy, public safety, and…
Added 7 days ago
CI
Stocktaking Counter
Calian in Space & Technology
Kingston, ON
- Full-time
…into a trusted global company across defence, space, health, nuclear energy, public safety, and…
Added 8 days ago
CI
Senior Manager, ERP
Calian in Space & Technology
Ottawa, ON
- Full-time
…into a trusted global company across defence, space, health, nuclear energy, public safety, and…
Added 8 days ago
CI
Manager of Scientific Communications
Calian in Space & Technology
Ottawa, ON
- Full-time
…into a trusted global company across defence, space, health, nuclear energy, public safety, and…
Added 9 days ago
CI
Recruiting Administrator
Calian in Space & Technology
Ottawa, ON
- Full-time
…into a trusted global company across defence, space, health, nuclear energy, public safety, and…
Added 9 days ago
Scheduler - Nuclear
Kiewit
Oakville, ON · ON · Darlington, ON
As a Scheduling Analyst, you’ll play a key role in planning and scheduling activities on a variety of Nuclear and DOE projects. This hands-on role will give you the opportunity to directly…
Added 9 days ago
CI
Network Administrator
Calian in Space & Technology
Ottawa, ON
- Full-time
…into a trusted global company across defence, space, health, nuclear energy, public safety, and…
Added 11 days ago
CI
Business Development Executive (Nuclear)
Calian in Space & Technology
Toronto, ON
- Full-time
The Calian Nuclear team provides a comprehensive range of services covering the entire nuclear lifecycle. This includes Safety Analysis, Licensing, Emergency Preparedness, Environmental…
Added 14 days ago
CI
Analyst Intern (Nuclear)
Calian in Space & Technology
Ottawa, ON
- Internship
The Calian Nuclear team provides a comprehensive range of services covering the entire nuclear lifecycle. This includes Safety Analysis, Licensing, Emergency Preparedness, Environmental…
Added 14 days ago
CI
Sr. Professional Engineer
Calian in Space & Technology
Ottawa, ON
- Full-time
…into a trusted global company across defence, space, health, nuclear energy, public safety, and…
Added 14 days ago
K
Process Design Engineer/Analyst
Kinectrics
Toronto, ON
- Full-time
…management, isotope processing and separation technologies, advanced nuclear technologies, and related research, development, demonstration, and commercial deployment programs, while…
Added 17 days ago
K
Senior Analyst - Fuel and Fuel Channel Analysis
Kinectrics
Toronto, ON
- Full-time
Provide nuclear safety and licensing support to clients in the nuclear sector in the area of Fuel and Fuel Channel Safety Analysis or Fuel Performance and Design under the Deterministic…
Added 17 days ago
K
Procurement Engineer
Kinectrics
Toronto, ON
- Full-time
Perform procurement engineering analysis for qualified nuclear components, including commercial off-the-shelf and manufactured components. Support inventory analysis, forecasting, and…
Added 18 days ago
A
Radiochemistry Analyst
ALS
Burlington, ON · CAN - ON - Burlington (Norjohn Court)
- Full-time
The Radiochemistry Analyst is a technical leadership role responsible for establishing, developing, validating, and implementing radiochemical analytical methods within a newly developed…
Added 18 days ago
A
Radiochemistry Analyst
ALS
Burlington, ON
- Full-time
The Radiochemistry Analyst is a technical leadership role responsible for establishing, developing, validating, and implementing radiochemical analytical methods within a newly developed…
Added 19 days ago
CI
Senior Analyst, Nuclear Safety Analysis
Calian in Space & Technology
Ottawa, ON
- Full-time
As a Senior Nuclear Analyst, you will lead technical work in nuclear safety and licensing, act as a key point of contact for clients, and support project delivery from planning through…
Added 19 days ago
K
Engineer/Analyst - Radiation Assessment and Decommissioning
Kinectrics
Toronto, ON
- Full-time
Conduct safety analysis using state-of-the-art nuclear safety analysis and shielding assessment computer software
Added 24 days ago
A
Senior PSA (Probabilistic Safety) Analyst
AtkinsRéalis
Mississauga, ON
- Full-time
AtkinsRéalis is looking to hire a Senior Probabilistic Safety Analysis Analyst. The incumbent will work with other junior and senior staff to develop and apply advanced analysis…
Added 24 days ago
A
Senior PSA (Probabilistic Safety) Analyst
AtkinsRéalis
Mississauga, ON
- Full-time
The department of Probabilistic Safety Analysis at AtkinsRéalis (Candu Energy) is engaged in probabilistic safety analysis (PSA) in support of existing and new CANDU Nuclear Power Plants…
Added 24 days ago
A
Senior PSA (Probabilistic Safety) Analyst
AtkinsRéalis
Mississauga, ON
- Full-time
The department of Probabilistic Safety Analysis at AtkinsRéalis (Candu Energy) is engaged in probabilistic safety analysis (PSA) in support of existing and new CANDU Nuclear Power Plants…
Added 26 days ago
CI
Coordinateur(rice) Clinique Bilingue/Bilingual Clinical Coordinator
Calian in Space & Technology
Montreal, QC
- Full-time
…into a trusted global company across defence, space, health, nuclear energy, public safety, and…
Added 26 days ago
K
Engineer (Electrical Power) - High Current Lab
Kinectrics
Toronto, ON
- Full-time
Develop technical work instructions and procedures for high current testing including Safety Operating Procedures, Job Safety Analysis reviews, test plans and setup configurations.
Added 26 days ago
Sr. Analyst, Treasury
Aecon
Toronto, ON
Aecon is seeking a collaborative and highly motivated Senior Treasury Analyst to join its Corporate Treasury team. Reporting to the Treasury Manager, this role offers broad exposure to debt…

Calian in Space & Technology

Recruiting Administrator

Ottawa, ON, Canada

$53,000 to $63,000CAD annually. · Full-time

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Applications open in a new tab.

Job details

Pay: $53,000 to $63,000CAD annually.
Job type: Full-time
Apply by: Nov 14, 2026
Experience: A minimum of 1+ years of relevant recruiting related administrative experience
Posting language: English
Posted: Oct 14, 2026

Original job description

About Calian

At Calian, we help organizations overcome obstacles, manage risks, and drive progress. Since 1982, we’ve grown from a small consulting firm into a trusted global company across defence, space, health, nuclear energy, public safety, and government.

We create innovative solutions that tackle complex challenges and help organizations and communities stay resilient, informed, and connected. If you’re driven by purpose and energized by solving real-world challenges, we want you on our team.

Job Type: Full Time

Position Overview

We are looking for a proactive and organized Recruiting Administrator to provide operational and administrative support to one of our recruiting teams. In this role, you will support candidate pre-screening, recruiting administration, reporting, security clearance tracking, market analysis, recruitment marketing, and event coordination.

This opportunity is well suited to someone who brings practical recruitment exposure, takes accountability for their work, embraces technology, and wants to continue developing within talent acquisition.

Responsibilities

Complete administrative candidate processing activities, including offer documentation, approvals, job orders, candidate submission packages, and security clearance coordination
Pre-screen candidates received through general applications and referrals, document relevant information, and maintain qualified talent within the candidate database
Support Recruiters with higher-volume candidate screening initiatives
Create and manage job orders within applicant tracking and candidate management systems
Assist with audits related to credentials, job postings, and new hires
Prepare recurring recruiting reports and format information from automated reporting tools
Support market analysis related to candidate availability and compensation
Track security clearance expiries and assist with clearance requests
Coordinate job fairs and recruitment events, including registrations, event calendars, promotional materials, shipping, and logistics
Support social media recruitment campaigns, marketing content, branded templates, print advertising, and recruitment collateral
Maintain a central repository of marketing materials and support alignment with branding guidelines
Gather market data and format resumes for bid submissions
Contribute to recruitment process improvement projects

Qualifications

Completion of a degree or diploma in Human Resource Management, Business Administration, Marketing, Communications, SEO, or another related field
A minimum of 1+ years of relevant recruiting related administrative experience
Practical exposure to facets of the recruitment process, ideally including candidate pre-screening
Experience using an applicant tracking system, candidate management system, or comparable HR database
Strong administrative, organizational, and time management skills
Strong attention to detail and the ability to manage competing priorities and deadlines
Excellent written and verbal communication and interpersonal skills
Ability to work independently while contributing effectively within a team
Confidence using technology and a demonstrated willingness to learn new systems and tools
Advanced skills with Microsoft Outlook, Word, Excel, and PowerPoint

Additional Requirements

Must be eligible to obtain and maintain a Canadian Government Security Clearance at the Reliability Level, Secret preferred
English & French bilingualism will be considered an strong asset for this role
The preferred location for this role the Ottawa/Kanata region, with some flexibility for candidates located slightly outside the National Capital Region
This position operates within a regular office and hybrid work environment
Experience with social media recruitment, content creation, recruitment marketing, or audience engagement is considered an asset
The successful candidate will be proactive, accountable, coachable, collaborative, and comfortable speaking up and contributing ideas

Compensation

$53,000 to $63,000CAD annually.

Position Type

We have 1 full-time, permanent position available.

# #SF#

AI Usage Disclosure

At Calian, we do not use Artificial Intelligence (AI) to screen or evaluate candidates. AI tools may support backend administrative tasks, but they do not influence hiring decisions. All evaluations and decisions are made by real people on our recruitment team and hiring managers. All applicants are reviewed and only those chosen for an interview will be contacted by our recruiting team.

How we hire

Our hiring process is designed to help us get to know you and discover if you are the best fit for our team. It's also an opportunity for you to gauge if a role at Calian is the right fit for you.

Throughout the process, we’ll share details of the kind of work you’ll be doing, the projects you’ll be working on, the team you’ll be joining, and what it’s like working at Calian. Our biggest tip throughout the process is to just be your authentic self!

Our commitment to diverse, yet highly specialized solutions require many different skills and abilities. We look for the best talent that can contribute to Calian’s success as well as enhance our culture. We encourage you to apply to a role or join our talent community and sign up for job alerts that match your area of expertise and what you are looking for in your next opportunity.

During the recruiting process, you’re encouraged to notify us of any accommodations you may require. We’ll be happy to help.

We give the same time and consideration to everyone who applies. Here are a few things you can do to ensure your application shines:
Do your research on Calian, the department, and team you are looking to join
Add a cover letter that explains why you are a good fit for this position
Share a portfolio, personal websites, or links to your professional social media
In your CV, highlight your key achievements - this is your time to brag
Include dates! Share the timeline of your experience
Stand out by tailoring your resume to each position you apply to
Only apply to roles you’re genuinely interested in and that align to your experience
Be prepared! Do your research on Calian, the department, and team you are looking to join
View the responsibilities for the role and find examples that demonstrate how you’ve completed these in your previous work experience
Prepare a list of questions to ask us
Dress business casual for your interview (virtual and in person)
We assess your skills and fit, you assess our fit for you
We keep you updated and share expectations as we make progress in the recruiting cycle
Feel free to reach out to your Talent Acquisition Specialist at any time during the hiring process

Perks and benefits

Competitive, company-paid benefits
Generous time off package
Stock purchase plan
RRSP program
Flexible work hours for eligible roles
Programs to support employee health and well-being

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Apply About employer

More about this job

Responsibilities

Provide administrative and operational support to recruiters, including candidate pre-screening, processing offers and submissions, managing job orders, and tracking security clearances. Prepare reports and market analysis, support recruitment marketing and events, maintain recruitment materials, and contribute to process improvement.

Requirements

A degree or diploma in human resources, business administration, marketing, communications, SEO, or a related field and at least one year of relevant recruiting administrative experience are required. Candidates should have recruitment process exposure, experience with an applicant tracking or candidate management system, strong organizational and communication skills, advanced Microsoft Office skills, and eligibility for Canadian government security clearance.

Skills

Candidate Pre-Screening
Recruiting Administration
Applicant Tracking Systems
Candidate Management Systems
Security Clearance Coordination
Recruitment Reporting
Market Analysis
Recruitment Marketing
Event Coordination
Social Media Recruitment
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Communication
Time Management

Benefits

Company-Paid Benefits
Generous Time Off
Stock Purchase Plan
RRSP Program
Flexible Work Hours
Employee Health and Well-Being Programs

Visa sponsorship

Not detected in the job text

Keywords

Recruiting Administration
Talent Acquisition
Candidate Pre-Screening
Applicant Tracking System
Candidate Management System
Human Resources
Offer Documentation
Job Orders
Candidate Submission Packages
Security Clearance
Credential Audits
Recruiting Reports
Market Analysis
Compensation Analysis
Recruitment Marketing
Social Media Campaigns
Content Creation
Event Coordination
Job Fairs
Resume Formatting
Bid Submissions
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Process Improvement

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