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Added 46 mins ago
CO
Manager, Digital Solutions
City of Saint John
Saint John, NB
- Full-time
The Manager, Digital Solutions, is responsible for the delivery and ongoing management of the City’s enterprise applications, digital solutions, and data and information management…
Added 1 hour ago
Licensed Practical Nurse (LPN) - Emergency
Winnipeg Regional Health Authority
Winnipeg, MB
Under the general supervision of the Manager Health Services, the Licensed Practical Nurse (LPN) is responsible for providing professional practical nursing services to designated patients,…
Added 1 hour ago
Registered Nurse (N2) - Emergency
Winnipeg Regional Health Authority
Winnipeg, MB
Under the general supervision of the Manager Health Services, the Registered Nurse (RN) is responsible for providing professional registered nursing services for patients, including those…
Added 1 hour ago
Primary Care Wellness Integrator (Designated Indigenous)
Winnipeg Regional Health Authority
Winnipeg, MB
The Integrated Program Wellness Coordinator reports to the My Health Team Manager. The incumbent will work with My Health Team partner clinics who provide these types of services to align…
Added 1 hour ago
Registered Nurse (N2) - Urgent Care - VGH
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Added 1 hour ago
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Under the general supervision of the Manager Health Services or designate, the Registered Psychiatric Nurse (RPN)/ Registered Nurse (RN) is responsible for providing professional registered…
Added 1 hour ago
C
Senior Income Tax Analyst
Co-operators
Burlington, ON
- Full-time
Language: English is required, French is an asset.
Added 2 hours ago
PC
Senior Cloud Platform Lead, Senior Manager
PwC Canada
Ottawa, ON
- Full-time
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Added 2 hours ago
R|
Project Manager, Capture and Optimization of Research Data (CORD) Platform
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
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Added 2 hours ago
NY
Admin Assistant, Program Adult Mental Health, FT (J1026-0440)
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- Full-time
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Added 2 hours ago
SJ
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St. Joseph's Healthcare Hamilton
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- Part-time
…clerical duties as assigned by Ambulatory Clinic Supervisor and/or Manager. Supporting all clinics of the Firestone Ambulatory…
Added 2 hours ago
UO
Intermediate Project Manager
University of Ottawa
Ottawa, ON · Roger Guindon Hall
- Full-time
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Added 2 hours ago
T
Manager - Stress Testing Data, Controls and Analytics
TD
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- Full-time
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Added 2 hours ago
HT
IT Internal Auditor
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- Full-time
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Added 2 hours ago
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Added 3 hours ago
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Added 4 hours ago
SM
RQ00827 – Specialized IT Consultant – Senior
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Added 5 hours ago
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Manager, Client Care Learning & Development (Call Center)
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Added 5 hours ago
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Senior Mechanical Engineer
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CAMH

Scheduling Specialist - Centralized Staffing & Scheduling Office

100 Stokes Street, Toronto, ON, M6J 1H4, Canada

Salary Range: $29.67 – $36.57 per hour

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Job details

Pay: Salary Range: $29.67 – $36.57 per hour
Apply by: Oct 28, 2026
Posting language: English
Posted: Oct 21, 2026

Original job description

The Centralized Staffing & Scheduling Office (CSSO) serves all inpatient units, the Emergency Department, and Support Services (i.e., Food and Nutrition Services, Environmental Services, Security Services) with their staffing and scheduling needs. With a robust team operating from 0600-0000, 7 days per week, the CSSO supports staffing and scheduling activities across the hospital, working closely with staff and leaders to ensure unit and department needs are met, all while using a brand-new scheduling application (HIVE, powered by Oracle).

Reporting to the CSSO Manager and the Clinical Operations Coordination Leader, the full-time, temporary (1 year) Scheduling Specialist will play an integral role in ensuring that all in-scope unit/departments are staffed in an operationally safe and cost-efficient manner at all times. They will partner with the unit/department managers/supervisors in their assigned portfolio to make strategic scheduling decisions, in accordance with ONA and OPSEU Collective Agreements and applicable CAMH policies and legislation.

Responsibilities

Build and maintain relationships with unit/department leaders and understand their scheduling needs to ensure optimal scheduling outcomes
Collect staff availability to support completion of schedules
Develop and publish unit/department schedules in accordance with unit/department needs, as well as ONA and OPSEU Collective Agreements
Create/revise master rotations to optimize resource allocation
Address vacation/special requests approved by management
Input new hires into Oracle, ensuring accurate role assignments and that system access is provided
Maintain accurate staff profiles
Serve as the primary and first point-of-contact for staffing and/or scheduling inquiries from leaders, front-line staff, and CSSO Scheduling Clerks
Attend patient flow meetings and other meetings, as required
Communicate staffing changes and updates, as required
Coordinate the preparation of scheduling reports to requestors
Maintain strong knowledge of the scheduling-related rules in the ONA and OPSEU Collective Agreements
Liaise with CSSO, unit/department leadership, After-Hours Site Administrators, and People and Experience, as necessary, to resolve complex staffing and scheduling challenges

Qualifications

Bachelor’s degree in a related field (e.g., business, psychology, social science, or health-related field) combined with two (2) years of related experience
Demonstrated experience in healthcare scheduling with exposure to unionized environments
Experience with scheduling and procurement software an asset
Demonstrated proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
Comfortable with technology and able to learn new software quickly
Ability to maintain confidentiality and knowledge of privacy legislation
Strong verbal and written communication skills
Strong analytical and problem-solving skills
Works well in a team environment
Attention to detail, superior tact, diplomacy and sound judgement
Sensitivity, skills and experience working with diverse teams and/or stakeholders
Ability to interact professionally with patients, staff, and external contacts
Excellent customer service skills
Bilingualism (French/English) or the ability to speak a second language is an asset

Salary Range: $29.67 – $36.57 per hour

If you are interested in this position, please ensure that you apply before 5pm EST of the closing date. If your application is received past 5pm EST of the closing date, your application will not be accepted.

CAMH is a fully affiliated teaching hospital and research institute of the University of Toronto. As a CAMH employee, you will contribute to our mission by supporting teaching, research, and clinical care across the hospital.

CAMH is dedicated to equity, diversity, and inclusion. Our commitment is to foster a workplace, teaching, and learning environment that is inclusive, respectful, and free from discrimination or harassment.

CAMH strongly encourages applications from candidates who reflect the diversity of the communities we serve, including First Nations, Métis, and Inuit Peoples; Black and other racialized communities; LGBTQ2S+ communities; women; and people with disabilities, including those with lived experience of mental health and substance use challenges.

We welcome applicants from all backgrounds. Thank you to all who apply; however, only those selected for an interview will be contacted. If you require accommodations during the application or recruitment process, please let us know.

Through its core values of Courage, Respect and Excellence, CAMH is implementing its Strategic Plan: Connected CAMH, to transform lives, ignite innovation and discovery, revolutionize education and drive social change. CAMH is more than a hospital, it is a cause. CAMH is on a mission to change the way society thinks about and responds to mental illness. They aim to eliminate prejudice and discrimination and shape a world where mental illness is central to our healthcare system – a world where Mental Health is Health.

To learn more about CAMH, please visit their website at: www.camh.ca.

To view our Land Acknowledgment, please click here.

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More about this job

Responsibilities

Develop and maintain schedules, master rotations, staff profiles, and staffing records for assigned hospital units and departments, ensuring coverage is safe, cost-efficient, and compliant with collective agreements and policies. Serve as a key contact for scheduling inquiries, communicate staffing updates, prepare reports, and coordinate with leaders and hospital teams to resolve complex staffing challenges.

Requirements

A bachelor’s degree in a related field and two years of related experience are required, including demonstrated healthcare scheduling experience in a unionized environment. Candidates should be proficient with Microsoft Office, comfortable learning scheduling software, and demonstrate strong communication, analytical, confidentiality, customer service, and stakeholder-interaction skills.

Skills

Healthcare Scheduling
Staffing Coordination
Schedule Development
Master Rotation Planning
Oracle HIVE
Microsoft Office
Staff Profile Management
Analytical Problem-Solving
Communication
Confidentiality
Customer Service
Attention to Detail
Tact and Diplomacy
Conflict Resolution

Visa sponsorship

Not detected in the job text

Keywords

Centralized Staffing & Scheduling Office
Healthcare Scheduling
Staffing Coordination
Oracle HIVE
Oracle
ONA Collective Agreement
OPSEU Collective Agreement
Scheduling Reports
Master Rotations
Staff Availability
Staff Profiles
New Hire Setup
Inpatient Units
Emergency Department
Support Services
Patient Flow Meetings
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Privacy Legislation
Vacation Requests
Scheduling Software
Procurement Software
People and Experience
After-Hours Site Administrators

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