Position Description:
The CAMH Enterprise Project Management Office (EPMO) is currently seeking a Senior Portfolio Manager for a full-time permanent position. The Senior Portfolio Manager will report directly to the Director, Enterprise Project Management Office and will be responsible for all projects and staff within the Digital Acceleration & Initiatives portfolio.
The Digital Acceleration & Initiatives portfolio focuses on projects aimed at fast‐tracking CAMH’s digital transformation with respect to the integration of new technologies to support modernization, efficiency, and data-driven decision making. This portfolio also oversees several large initiatives that deliver services, integrations, and enhancements with partners across the region, the province, and the country.
The Senior Portfolio Manager will be responsible for leadership and oversight of all projects in the portfolio, including those being managed by their direct reports as well as projects that they are managing themselves.
Project Management work will include hands-on management of deliverables across all project phases. This will include creation of documentation (business cases, requirements documents, status reports, etc.), development and execution of various plans (work plan, communication and stakeholder engagement plan, testing plan, training plan, evaluation/benefits realization plan, etc.), risk and issue identification and management, procurement activities, vendor management, resource management, and budget management.
Portfolio Management will include recruitment and management of staff, project oversight and guidance, relationship management with key stakeholders both internal and external to CAMH, involvement in relevant operational committees, annual and strategic planning, and monitoring and management of some projects in operations. In addition, the Senior Portfolio Manager will be expected to keep abreast of current state, trends, best practice, and future opportunities related to areas of focus for the portfolio.
This position will also include administrative tasks related to projects, operations and resource management.
The incumbent will support a healthy workplace that embraces diversity, encourages teamwork and complies with all applicable and regulatory requirements.
Responsibilities
Key Accountabilities
The primary role of the Senior Portfolio Manager is to manage a portfolio of projects and project resources
Leadership and oversight of all projects in the portfolio, including those being managed by their direct reports as well as projects that they are managing themselves
Hands-on management of deliverables across all project phases
Responsible for multiple direct reports (Project Analysts, Senior Project Analysts, Project Managers and/or Senior Project Managers) including recruitment, work assignments, performance management, and administrative management.
Oversight and support for multiple working groups, tasks forces, and/or committees (typically large groups with senior and/or executive stakeholders groups)
Monitoring of some projects in operations
Vendor and contract management for portfolio
The Senior Portfolio Manager also plays a role in departmental project planning, strategic planning and operational planning
Primary Duties and Responsibilities:
Project Management Activities:
Working closely with the leadership team to develop the project approach/strategy and plans for implementation
Identifying project objectives, milestones, and deliverables and working with the relevant project teams to successfully achieve them
Hands-on work and management of deliverables across all project phases
Risk and issue identification and management
Stakeholder engagement and management to ensure that there is agreement to scope, approach, deliverables and budget to achieve overall success of the project
Building effective and collaborative relationships with other CAMH teams and departments
Developing clear and concise presentations, materials and other collateral to support communication of project status to different levels of stakeholders, including senior management, ELT and the Board of Directors
Project budget management
Portfolio Project Management Activities:
Ensuring that portfolio priorities, tasks and timelines are established, implemented and measured
Identifying alignment, conflict, and opportunities for efficiency within portfolio
Relationship management at the Director and VP level for key stakeholders associate with the portfolio
Budget management within the portfolio and with relevant CAMH Directors and VPs for projects and annual operating budgets for project staff
Supporting, coordinating and managing project and/or operational committees (typically large, high-profile committees)
Monitoring of some projects in operations and participating in issue resolution for issues that may arise after implementation
Vendor and contract management for the portfolio
Annual planning for projects and resources within the portfolio (in conjunction with key leaders)
Keeping abreast of current state, trends, best practice, future opportunities related to areas of focus for the portfolio
Resource Management:
Hiring, onboarding and offboarding of staff members.
Supporting, advising, and directing both direct reports and indirect reports to meet deliverables.
Managing resource assignment within the portfolio and identifying resource constraints.
Conducting regular performance reviews for direct reports.
Promoting collaboration and teamwork among staff and management within and outside of the EPMO and IMG.
Qualifications
Qualifications:
University degree, in a relevant field
Minimum of 10 years of demonstrated progressive and relevant project management in healthcare/hospital settings
Graduate education preferred, preferably in a discipline relevant field
PMP certification preferred
PMI Agile Certified Practitioner (PMI-ACP)® Certification an asset
Change management certification an asset
Quality improvement certification an asset
Experience working in a Project Management Office (PMO)
Experience successfully managing projects in a healthcare/hospital environment
Knowledge of the mental health and addictions sector
Experience leading projects involving the adoption of new technologies and systems.
Experience working on large scale projects involving system change with provincial and national partners.
Quality improvement and/or process improvement knowledge and experience
Change management skills and experience
Vendor and contract management experience
Procurement experience
Budget management experience
Excellent interpersonal skills
Experience working with diverse clients and stakeholders
An understanding of and commitment to patient-centered care principles
Customer service-oriented
Strong organization and planning skills
Strong analytical, problem solving, and decision-making skills
Strong leadership skills and experience working with direct reports, indirect reports and executives
Proven ability to establish and maintain effective relationships with internal and external stakeholders, including community organizations, government agencies, and healthcare professionals
Demonstrated flexibility and ability to adapt and manage changing priorities
Proficiency in Microsoft Office including Word, Excel, and PowerPoint
Familiarity with project management software
Excellent verbal and written communication skills in English
Strategic planning experience is an asset
Business development experience is an asset
If you are interested in this position, please ensure that you apply before 5pm EST of the closing date. If your application is received past 5pm EST of the closing date, your application will not be accepted.
Executive Compensation & Benefits:
- Salary is competitive and based on experience, with a hiring range of $134,885.60 – $168,607.00 per year. (based on leadership experience, qualifications, and organizational needs)
- Full Salary Range: $134,885.60 – $202,328.40 per year (reflecting progressive growth and leadership tenure within the organization)
CAMH Advantage: Includes participation in HOOPP defined benefit pension plan, extended health and wellness benefits, and opportunities to shape healthcare innovation at a systems level
At time of hire, CAMH will require all new hires and rehires to provide proof of educational qualifications relevant to the position they hold with CAMH and as required by the specifications in the job posting, in accordance with policies
AHR 3.1.3 Recruitment and Selection and AHR 3.1.15 Credentialing of Professional Personnel.
Internal transfers** will be required to provide proof of educational qualifications for any additional qualifications relevant to their new position.
CAMH is a fully affiliated teaching hospital and research institute of the University of Toronto. As a CAMH employee, you will contribute to our mission by supporting teaching, research, and clinical care across the hospital.
CAMH is dedicated to equity, diversity, and inclusion. Our commitment is to foster a workplace, teaching, and learning environment that is inclusive, respectful, and free from discrimination or harassment.
CAMH strongly encourages applications from candidates who reflect the diversity of the communities we serve, including First Nations, Métis, and Inuit Peoples; Black and other racialized communities; LGBTQ2S+ communities; women; and people with disabilities, including those with lived experience of mental health and substance use challenges.
We welcome applicants from all backgrounds. Thank you to all who apply; however, only those selected for an interview will be contacted. If you require accommodations during the application or recruitment process, please let us know.
Through its core values of Courage, Respect and Excellence, CAMH is implementing its Strategic Plan: Connected CAMH, to transform lives, ignite innovation and discovery, revolutionize education and drive social change. CAMH is more than a hospital, it is a cause. CAMH is on a mission to change the way society thinks about and responds to mental illness. They aim to eliminate prejudice and discrimination and shape a world where mental illness is central to our healthcare system – a world where Mental Health is Health.
To learn more about CAMH, please visit their website at: www.camh.ca.
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