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Camp Tamarack Association

Office Manager

AB, Canada

Part-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Part-time
Working hours: 30-35 hours/week
Posting language: English
Posted: Nov 4, 2026

Original job description

At Camp Tamarack, we believe everyone deserves the chance to experience adventure, nature and belonging. Our Office Manager keeps the details moving behind the scenes so campers, families, school groups and our team have a welcoming, well-organized experience. This is a hands-on position for someone who enjoys taking ownership, finding better ways to work and supporting a purpose-driven organization.

Hours: 20 to 30-35 hours/week

What you will do

Office and financial administration

Process payments, prepare invoices, track outstanding accounts and follow up as needed.
Maintain accurate administrative records and coordinate routine office supply purchases.

Camper registration and family support

Maintain camp sessions and registration information in Campwise; prepare reports and camper orientation communications.
Help families navigate registration, organize camper information, and coordinate third-party providers and transportation.

Bookings and events

Respond to school, community and private booking inquiries; prepare quotes and coordinate rentals and programs through completion.
Proactively grow school, community and private bookings through outreach, follow-up, relationship building and repeat-booking opportunities. Arrange occasional site tours and help organize events such as the Fall Carnival and Spring Family Camp Day.

Marketing and community communications

Create engaging social posts, and marketing materials; update website content and communicate with families and groups to increase awareness and inquiries.
Track sponsor and donor recognition commitments and ensure acknowledgements meet the terms of each agreement.

Reporting, grants and executive support

Prepare monthly registration and rental reports, including participation, booking trends and outreach results, for the Executive Director.
Assist with grant applications, reporting, records and special projects.

Systems and process improvement

Improve workflows and processes to make experiences easier for families, groups and staff.
Use tools such as Asana, Outlook, Excel, OneDrive, Campwise, ConnectTeam, Slack, Zeffy and Canva.

What you bring

Experience in office administration, coordination or operations, ideally with responsibility for managing multiple priorities.
Strong organization, accuracy, judgment and clear, friendly written communication.
Confidence learning software, working with spreadsheets and maintaining reliable records.
An independent, proactive approach: you notice problems, follow through, build community relationships and identify opportunities to increase bookings.
A welcoming, inclusive attitude and comfort working with families, colleagues and community partners.

Assets, not requirements: Nonprofit or camp experience, Canva and social media, website updates, grant support, supervising others, and familiarity with Alberta employment standards. A specific degree or HR designation is not required.

A workplace that fits real life

This is a year-round hybrid role, with most hours typically fitting within the school day and more on-site presence during the summer. We value work-life flow and flexibility while ensuring families, groups and staff receive dependable support.

When operationally appropriate, employees may be able to bring children aged 4+ to camp, subject to supervision, safety and program availability. An eligible immediate-family benefit provides up to $500 in credit toward one week of summer camp. Details are confirmed during hiring.

Camp Tamarack welcomes applicants with diverse backgrounds and experiences. We are committed to inclusive hiring and will work with applicants who require reasonable accommodations during recruitment.

Application Closes Nov 14, 2026
Start Date: End of November

Apply About employer

More about this job

Responsibilities

The Office Manager handles financial administration, camper registration, and booking inquiries to ensure smooth camp operations. They also support marketing efforts, grant applications, and process improvements to enhance the experience for families and staff.

Requirements

Candidates should have experience in office administration or operations with strong organizational and communication skills. Proficiency in office software and a proactive, independent approach to problem-solving are essential for this role.

Skills

Office administration
Financial administration
Customer service
Registration management
Event coordination
Social media marketing
Grant writing
Workflow improvement
Asana
Outlook
Excel
OneDrive
Campwise
ConnectTeam
Slack
Canva

Benefits

Summer camp credit
Childcare eligibility

Visa sponsorship

Not detected in the job text

Keywords

Office Manager
Administration
Financial Administration
Registration
Bookings
Events
Marketing
Grant Applications
Workflow
Asana
Outlook
Excel
OneDrive
Campwise
ConnectTeam
Slack
Zeffy
Canva
Nonprofit
Operations
Customer Support
Community Relations
Reporting
Hybrid
Part-time

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