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Camp Tamarack GP

Office Manager

Grande Prairie, AB, Canada

Contract

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Applications open in a new tab.

Job details

Job type: Contract
Apply by: Dec 4, 2026
Working hours: 20 hours/week
Posting language: English
Posted: Nov 4, 2026

Original job description

At Camp Tamarack, we believe everyone deserves the chance to experience adventure, nature and belonging. Our Office Manager keeps the details moving behind the scenes so campers, families, school groups and our team have a welcoming, well-organized experience. This is a hands-on position for someone who enjoys taking ownership, finding better ways to work and supporting a purpose-driven organization.

Hours: 20 hours/week in quieter periods; 30–35 in busy periods

Start Date: End of November, 2026

What you will do

Office and financial administration

Process payments, prepare invoices, track outstanding accounts and follow up as needed.
Maintain accurate administrative records and coordinate routine office supply purchases.

Camper registration and family support

Maintain camp sessions and registration information in Campwise; prepare reports and camper orientation communications.
Help families navigate registration, organize camper information, and coordinate third-party providers and transportation.

Bookings and events

Respond to school, community and private booking inquiries; prepare quotes and coordinate rentals and programs through completion.
Proactively grow school, community and private bookings through outreach, follow-up, relationship building and repeat-booking opportunities. Arrange occasional site tours and help organize events such as the Fall Carnival and Spring Family Camp Day.

Marketing and community communications

Create engaging social posts, promotions and marketing materials; update website content and communicate with families and groups to increase awareness and inquiries.
Track sponsor and donor recognition commitments and ensure acknowledgements meet the terms of each agreement.

Reporting, grants and executive support

Prepare monthly registration and rental reports, including participation, booking trends and outreach results, for the Executive Director.
Assist with grant applications, reporting, records and special projects.

Systems and process improvement

Improve workflows and processes to make experiences easier for families, groups and staff.
Use tools such as Asana, Outlook, Excel, OneDrive, Campwise, ConnectTeam, Slack, Zeffy and Canva.

What you bring

Experience in office administration, coordination or operations, ideally with responsibility for managing multiple priorities.
Strong organization, accuracy, judgment and clear, friendly written communication.
Confidence learning software, working with spreadsheets and maintaining reliable records.
An independent, proactive approach: you notice problems, follow through, build community relationships and identify opportunities to increase bookings.
A welcoming, inclusive attitude and comfort working with families, colleagues and community partners.

Assets, not requirements: Nonprofit or camp experience, Canva and social media, website updates, grant support, supervising others, and familiarity with Alberta employment standards. A specific degree or HR designation is not required. Familiarity with inclusive or accessible programming, or a demonstrated commitment to equity, diversity, and inclusion, is beneficial.

A workplace that fits real life

This is a year-round hybrid role, with most hours typically fitting within the school day and more on-site presence during the summer. We value work-life flow and flexibility while ensuring families, groups and staff receive dependable support.

When operationally appropriate, employees may be able to bring children aged 4+ to camp, subject to supervision, safety and program availability. An eligible immediate-family benefit provides up to $500 in credit toward one week of summer camp. Details are confirmed during hiring.

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More about this job

Responsibilities

Manage office and financial administration, camper registration and family support, bookings, events, marketing communications, and sponsor recognition. Prepare reports and support grants and executive projects while improving workflows and building community relationships to grow bookings.

Requirements

The role calls for experience in office administration, coordination, or operations, along with strong organization, accuracy, judgment, written communication, and confidence learning software and using spreadsheets. Candidates should be proactive, independent, welcoming, and comfortable supporting families, colleagues, and community partners; camp or nonprofit experience and several other listed skills are assets, not requirements.

Skills

Office Administration
Financial Administration
Payment Processing
Invoicing
Recordkeeping
Camper Registration
Customer Service
Booking Coordination
Outreach
Relationship Building
Marketing Communications
Social Media
Reporting
Grant Support
Process Improvement
Spreadsheet Management

Benefits

Up To $500 Credit Toward One Week Of Summer Camp For Eligible Immediate Family

Visa sponsorship

Not detected in the job text

Keywords

Office Administration
Financial Administration
Payment Processing
Invoicing
Outstanding Accounts
Administrative Records
Camper Registration
Campwise
Family Support
Transportation Coordination
Bookings
Rental Coordination
Community Outreach
Relationship Building
Social Media
Marketing Materials
Website Updates
Sponsor Recognition
Donor Acknowledgements
Monthly Reporting
Grant Applications
Process Improvement
Asana
Outlook
Excel
OneDrive
ConnectTeam
Slack
Zeffy
Canva

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