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Canada Post - Postes Canada

Administrative Assistant

Toronto, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 3, 2026
Posting language: English
Posted: Oct 26, 2026

Original job description

Job Requisition Id: 204637
Business Function: Product
Primary City: Toronto
Other Location(s):
Province: Ont. - GTA
Employment Type: Full-Time
Employment Status: Permanent
Language Requirement: English Essential
Employee Class and Level: CPXMA01
Number of Vacancies 1
Job Closing Date (YYYY-MM-DD): 2026-11-02

Job Description

The Administrative Assistant take leadership of all vital office functions, including the coordination of priority actions, correspondence control, inter-departmental liaison and the provision of advice, communication, intelligence, analysis and interpretations.

Job Responsibilities

Below are the main job requirements and responsibilities for the Administrative Assistant.

Coordinates all priority actions; on time-sensitive information, situations or conditions which could cause embarrassment or exposure to the Corporation if not dealt with promptly, discretely and tactfully and ensures prompt, effective follow-ups.

Coordinates the receipt of Board of Directors submissions and responses to decisions of Management Committees and requests for additional information in Head Office and Divisions as required.

Composes documents and presentations including briefing material for Management Committees.

Safeguards all confidential, sensitive and personal information.

Controls the flow of correspondence in and out of the office by promoting prompt responses with minimum resource utilization.

Job Responsibilities (continued)

Acts as the representative, as delegated, to committees and other forums both in Head Office and the field.

Gathers and provides intelligence to the community in Head Office and the field based on a careful analysis and evolution of possible ramifications and impacts.

Undertakes special projects as requested by utilizing Head Office/Field resources. Provides analysis and recommendations, as appropriate.

Indirectly supervises other secretaries in the function by providing guidance, standards, ensuring consistency in procedures.

Performs other duties such as arranging for travel and accommodation, requisitioning cheques, prepares travel claims, prepares budgets, includes monthly and year end variances analysis, LAVIS reports, requisitioning materials, supplies and equipment, requests repairs and services for office equipment.

Qualifications

Education

Completion of secondary school according to provincial standards or equivalent (GED) is required.
Completion of post-secondary (College/University) courses may be required.

Experience

One to three years of experience in a secretarial/administrative assistant role - experience in this role at the executive level will be considered a strong asset.

Other Candidate Requirements

Proficient computer skills and competent with Microsoft Office programs.
Strong organizational, prioritization and time-management skills.
Good interpersonal skills.
Strong oral and written communication skills.

Other Information

Canada Post’s values and behaviours

Our Values - Trust, Respect and Deliver represent our fundamental promise to ourselves, our expectations of one and another and our shared duty to our country.

Our behaviours – Make the call, Know the destination, Deliver for others, Ignite our pride; embody our values, bringing them to life and guiding our actions.

We’re committed to living these values and practicing these behaviours every day. Learn more about the values and behaviours by visiting the Canada Post website.

Apply About employer

More about this job

Responsibilities

Coordinates priority actions, correspondence, committee submissions, and interdepartmental communication, while preparing documents and presentations and safeguarding confidential information. Provides analysis and recommendations, represents the office at forums, supports special projects, guides other secretaries, and handles administrative tasks such as travel, budgets, supplies, and equipment services.

Requirements

Requires completion of secondary school or equivalent; post-secondary courses may be required. Requires one to three years of secretarial or administrative assistant experience, with executive-level experience considered an asset, along with Microsoft Office proficiency and strong organizational, interpersonal, prioritization, time-management, and communication skills.

Skills

Administrative Coordination
Priority Management
Correspondence Control
Interdepartmental Liaison
Document Composition
Presentation Preparation
Confidential Information Handling
Analysis and Recommendations
Communication
Organizational Skills
Prioritization
Time Management
Microsoft Office
Travel Coordination
Budget Preparation
Indirect Supervision

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Secretarial Experience
Microsoft Office
Priority Actions
Correspondence Control
Interdepartmental Liaison
Board of Directors Submissions
Management Committees
Briefing Materials
Presentations
Confidential Information
Sensitive Information
Personal Information
Intelligence Gathering
Analysis
Recommendations
Special Projects
Committee Representation
Travel Arrangements
Travel Claims
Budget Preparation
Variance Analysis
LAVIS Reports
Requisitioning Supplies
Office Equipment
Administrative Coordination

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