Jobs in Canada

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Added 5 mins ago
A
Calgary Green Line - Construction Manager - Communications Systems (Coms)
AtkinsRéalis
Calgary, AB
- Full-time
Full-time site-based role (5 days per week on-site)
Added 20 mins ago
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Spécialiste de la croissance de catégories, COP / Category Growth Specialist, COP
Sysco
Montreal, QC · Sysco Grand Montreal
- Full-time
…partager ces informations avec les clients dans le cadre de services à valeur…
Added 35 mins ago
VC
Withdrawal Management Nurse - Registered Nurse (RN) / Registered Psychiatric Nurse (RPN) - Vancouver Detox
Vancouver Coastal Health
Vancouver, BC
- $41.42 to $55.91 CAD / hour
- Temporary
…Nurse provides direct nursing care to clients accessing WDM services by working as a member of an interdisciplinary team. Performs nursing assessment and diagnosis, and collaborates with…
Added 35 mins ago
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Commercial Credit Analyst
TD
Calgary, AB
- Full-time
…with responsibilities for monitoring and controlling credit…
Added 50 mins ago
National Client Success Account Manager
Kandor
Mississauga, ON
Guardteck Security is a trusted Canadian-owned and operated provider of security services, proudly operating under Kandor Management Corp., a facility services provider alongside Everclean…
Added 50 mins ago
TS
Program Service Caseworker - Relief
The Salvation Army Canada and Bermuda Territory
Newmarket, ON · York Housing & Supportive Services - Belinda's Place
- Part-time
Must have functional knowledge and understanding of women's issues related to homelessness, mental health and addictions · Must have good interpersonal/time management skills
Added 51 mins ago
NS
Electrical /Instrumentation & Control (I&C) Designer
Next Structural Integrity Inc.
Toronto, ON · Greater Toronto Area, Canada
- $85 to $110 CAD / hour
- Part-time
Next Structural Integrity, NSI is a leading engineering company providing essential engineering services and solving complex problems for our clients in the Nuclear and Oil and Gas…
Added 51 mins ago
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Executive Assistant
CanadaVisa
Toronto, ON
- Full-time
AI has changed the economics of legal services, enabling us to scale faster while providing better client experiences. We're using that opportunity to serve substantially more people and…
Added 1 hour ago
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Chief Fire Officer
MFO - Multinational Force & Observers
Ottawa, ON
- $94,000 USD / year
- Full-time
…personnel, six primary firefighting appliances and four command/support vehicles. Comparable in operational scope to an airport, industrial or military-installation fire service, it…
Added 1 hour ago
Licensed Practical Nurse
Winnipeg Regional Health Authority
Portage la Prairie, MB
The Licensed Practical Nurse (LPN) applies the nursing process to support clients/residents/patients in achieving and maintaining their optimum level of health within a people‐centered care…
Added 1 hour ago
Licensed Practical Nurse
Winnipeg Regional Health Authority
Winkler, MB
The Licensed Practical Nurse (LPN) applies the nursing process to support clients/residents/patients in achieving and maintaining their optimum level of health within a people‐centered care…
Added 1 hour ago
Strategic Planning Analyst III - Program Manager, Portfolio Management and Governance
City of Edmonton
AB
Positions with supervisory responsibilities must have two (2) years progressively responsible supervisory experience
Added 1 hour ago
Strategic Planning Analyst III - Value Realization & Strategic Investment
City of Edmonton
AB
Positions with supervisory responsibilities must have two (2) years progressively responsible supervisory experience
Added 1 hour ago
Sales Representative - Facility Services
Cintas
Edmonton, AB
…their doors with confidence every day by providing products and services that help keep their customers’ facilities and employees clean, safe, and looking their best. With offerings…
Added 1 hour ago
Lead Data Center Technician
IREN
Prince George, BC
This role requires availability for a 4-on-4-off rotational shift schedule including day and night shifts · Total package may be inclusive of a night shift premium
Added 1 hour ago
PH
RN Hemodialysis
Providence Healthcare
Vancouver, BC
- Full-time
State-of-the-art facilities: The new St. Paul’s Hospital and health campus will be the most innovative approach to the delivery of integrated care in B.C. and Canada, designed to…
Added 1 hour ago
A
Municipal/Civil Engineer
AECOM
Victoria, BC
- $125,000 to $145,000 CAD / year
- Full-time
During construction, lead and support provision of contract administration services, quality control/assurance, adherence to safety policies and procedures, environmental compliance.
Added 1 hour ago
LG
SITE COSTING CLERK - LONDON SITE
Laframboise Groupe
London, ON
- Contract
…development. Our team members are valued contributors, empowered to lead, improve, and excel. We offer competitive compensation, paid training, and modern facilities to support your…
Added 1 hour ago
LM
SITE COSTING CLERK
Laframboise Mechanical Electrical Ltd
London, ON
- Contract
…development. Our team members are valued contributors, empowered to lead, improve, and excel. We offer competitive compensation, paid training, and modern facilities to support your…
Added 1 hour ago
EI
Founding Head of Partnerships
Entangl, Inc.
Canada
- Full-time
You’ll work with consulting firms, engineering and commissioning specialists, facilities management companies, technology providers, and other businesses that already support data center…
Added 1 hour ago
BS
Manager, Education Systems & Analytics
Burnaby School District - SD41
Burnaby, BC
- Full-time
…social responsibility, and leadership. In addition, our staff support the successful operation of our school facilities. Our District also provides lifelong learning opportunities to more…
Added 1 hour ago
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Care Attendant
Hospital Transfers
BC · Lower Mainland, British Columbia
- Full-time
We operate 365 days a year with shifts between 5:00 am and midnight, with schedules that can include 5 days per week
Added 1 hour ago
DN
Office Administrator
David Nairne & Associates
North Vancouver, BC
- Full-time
This is a full-time, in-office position and requires working from our North Vancouver office five days per week
Added 1 hour ago
JI
Maintenance Supervisor
J.D. Irving, Limited
Halifax, NS
- Full-time
Must have the ability to work effectively with Computerized Maintenance Management System
Added 1 hour ago
RP
Facilities & Inspection Manager
Resource Productivity and Recovery Authority
Toronto, ON
- Full-time
Our vision is a waste-free and prosperous Ontario. And our mission is to support waste reduction and resource recovery by enforcing compliance with Ontario’s producer responsibility laws,…

CanadaVisa

Executive Assistant

Toronto, ON, Canada

Compensation: C$62,000–78,000 · Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Pay: Compensation: C$62,000–78,000
Job type: Full-time
Apply by: May 9, 2027
Experience: CanadaVisa brings together nearly 50 years of legal experience through Cohen Immigration Law, thousands of client matters each year and a national audience.
Posting language: English
Posted: Nov 10, 2026

Original job description

Reports to: CEO & COO

Location: Toronto (hybrid, at least 2 days a week in office; in-office days flex with team schedules, events and executive needs)

Compensation: C$62,000–78,000

We're looking for an Executive Assistant to be the operational backbone for our office, CEO and COO. You'll keep the office running smoothly and protect leadership's time so they can focus on growing the business.

What we're building

Six months ago, we pivoted toward building an AI-native legal technology company. Since then, we've grown fivefold.

AI has changed the economics of legal services, enabling us to scale faster while providing better client experiences. We're using that opportunity to serve substantially more people and expand beyond immigration into other areas of consumer law. Our ambition is to become Canada's largest consumer law business.

We've already built AI-native technology across client portals, case-management systems and public-facing tools. We're using it to reduce manual work, give people personalized guidance and improve how they access and experience legal services.

Who we are

CanadaVisa brings together nearly 50 years of legal experience through Cohen Immigration Law, thousands of client matters each year and a national audience. Millions of people visit our websites each month, and our immigration community has roughly one million members.

We're a profitable family business with a history of using technology to change how people find and access immigration services.

We operate like a startup: small teams, broad ownership, fast decisions and close involvement from leadership. Our colleagues bring experience from Wealthsimple and Clio, alongside startup and growth experience. You'll join a company with an established business and substantial room to shape what it becomes.

What you'll Own

You'll own the day-to-day running of the executive office:

Manage the CEO and COO calendars. Book meetings, prevent conflicts, and send a weekly look-ahead so both leaders know what's coming.
Handle leadership team admin. Take care of travel, expenses, documents and ad hoc requests, and book company events, dinners and meetings within a given budget.
Run the office and build a friendly workplace. Manage supplies, vendors and facilities, and organize regular team events and touchpoints.
Lead one-off office projects. Coordinate projects like office expansions, moves and fit-outs. Source and manage vendors, get quotes, and keep projects on time and on budget.

You'll work directly with the CEO and COO on their priorities and schedules, and closely with our legal, sales and client support teams to keep work moving.

Who will thrive here

You're service minded. You're warm, patient and clear with everyone you work with.
You stay calm under pressure. You stay steady when priorities compete and plans change.
You're self-directed. You spot what needs doing and act without being asked.
You're organized and accurate. You juggle many requests, prioritize well and get the details right.
You have a can-do attitude. You own problems and find a way to get things done.

What you'll bring

2+ years in an executive assistant, office manager or admin role
Strong calendar and scheduling skills, ideally supporting more than one executive
Clear written and spoken English
Comfort with technology and tools like Microsoft 365, Notion, Claude, etc.
Experience in a law firm or a high growth startup is a plus

Why CanadaVisa

The promise of AI is to make people's lives better. We're applying it to legal services that matter to individuals and families: helping them navigate complex processes, make informed decisions and achieve better outcomes.

You'll be part of that work by making sure every leader can focus on what matters most. You'll join a profitable, growing business where your work is visible every day and there are many career growth opportunities as the business scales.

Apply on LinkedIn About employer

More about this job

Responsibilities

Manage the CEO and COO’s calendars, travel, expenses, documents, meetings, and administrative requests, while providing weekly schedule previews. Oversee office operations, vendors, facilities, team events, and one-off projects such as office expansions and moves, keeping projects on schedule and within budget.

Requirements

Applicants need at least two years of experience in an executive assistant, office manager, or administrative role, with strong scheduling skills and clear written and spoken English. Comfort with technology such as Microsoft 365, Notion, and Claude is expected; law firm or high-growth startup experience is a plus.

Skills

Calendar Management
Scheduling
Executive Support
Office Management
Travel Coordination
Expense Management
Event Planning
Vendor Management
Facilities Management
Project Coordination
Budget Management
Written Communication
Verbal Communication
Organization
Prioritization
Microsoft 365

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Office Management
Executive Support
Calendar Management
Scheduling
Travel Coordination
Expense Management
Document Management
Meeting Coordination
Event Planning
Vendor Management
Facilities Management
Office Expansion
Office Moves
Project Coordination
Budget Management
Microsoft 365
Notion
Claude
Legal Services
Immigration Law
Consumer Law
Artificial Intelligence
Startup
Hybrid Work

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Work requirements

Jobs in Canada