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Accounts Payable Specialist
OSL Retail Services Inc
Mississauga, ON
- Other
…Founded in 2012 in Mississauga, Ontario, OSL delivers customized sales solutions in retail, direct sales, and customer acquisition, all built on a foundation of integrity, respect, and…
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Senior Specialist Inventory Management
OSL Retail Services Inc
Mississauga, ON
- Other
…Founded in 2012 in Mississauga, Ontario, OSL delivers customized sales solutions in retail, direct sales, and customer acquisition, all built on a foundation of integrity, respect, and…
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Senior Specialist, Client Relations
CMHC - SCHL
Toronto, ON · Ottawa, ON · Montreal, QC · Vancouver, BC · Halifax, NS · Calgary, AB
…leadership, advice and enablement to the National Key Account Manager and regional teams. You will support the development, communication and cascade of lender strategic plans into…
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Bilingual Senior Specialist, Client Relations
CMHC - SCHL
Toronto, ON · Ottawa, ON · Montreal, QC
…leadership, advice and enablement to the National Key Account Manager and regional teams. You will support the development, communication and cascade of lender strategic plans into…
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Personal Trainer
Crunch Fitness Canada
Winnipeg, MB
- $25 to $40 CAD / hour
- Full-time
In-House Sales and Leadership Training: Paid training to enhance your skills
Added just now
EC
Financial Services Associate
East Coast Credit Union
Baddeck, NS
- Full-time
…Associate to join our team in Baddeck! Reporting to the Assistant Manager, the Financial Services Associate acts as a trusted advisor, providing personalized financial solutions to support…
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Manager, Commercial and Energy Solutions
Pacific Northern Gas Ltd.
Vancouver, BC
- Full-time
The Manager, Commercial and Energy Solutions provides commercial and strategic leadership to: (i) identify, negotiate and paper deals for natural gas interconnection and supply…
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Commercial Credit Analyst
TD
Calgary, AB
- Full-time
Support the Relationship Manager in booking new business by preparing competitive credit packages in the assigned business segment in a timely manner to meet customer needs
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Personal Banker- Lévis, South Shore of Quebec City
TD
Levis, QC
- Full-time
Added just now
MS
Part Time Merchandise Manager
Michaels Stores
Sydney Indian Reserve No. 28A, NS
- Part-time
Support a clean, organized, and customer-ready store environment, including backroom organization and sales floor recovery.
Added just now
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Sales Manager
Hotel Equities Group, LLC
Vancouver, BC
- Full-time
Hotel Equities, a multi-award-winning hotel development and hospitality management company, is seeking a dynamic, results-oriented Sales Manager to join our team.
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Branch Manager
ICONIX Waterworks
Milton, ON
- Other
Must hold a valid driver’s license
Added 1 min ago
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Manager, Delegate Sales
Assemble
Toronto, ON · Greater Toronto Area, Canada
- $150,000 to $175,000 CAD / year
- Full-time
A hybrid work model that blends time in our downtown Toronto office with the flexibility of working from home (3-days in office)
Added 1 min ago
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Salesforce developer
Intellibee Inc
Saint-Paul, NB · St.-Paul, NB
- Full-time
Collaborate with the Project Manager to define scope, timelines, deliverables, and assist with creating detailed project plans.
Added 1 min ago
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FPGA Designer
Fidus Systems
Canada
- Full-time
Provide technical support to the Business Manager and Sales team by providing detailed estimates on project scope, schedule, and deliverables and to present the technical aspects of Fidus…
Added 15 mins ago
National Client Success Account Manager
Kandor
Mississauga, ON
…alongside Everclean Facility Services and Kendrix Technologies. We support clients across a diverse range of industries. We believe that exceptional service begins with the right people.…
Added 15 mins ago
Laboratory Technician
Systemair
Tillsonburg, ON
Ability to work independently with minimal supervision and flexibility to work afternoon/evening shifts as required
Added 15 mins ago
Coordinator, Product
Vacances Air Canada Vacations / Air Canada Rouge
Mississauga, ON · Montreal, QC
Hybrid work model: Corporate Mandate of 4 days in office (Tuesday, Wednesday, Thursday + 4th day of your choice) and 1 day from home
Added 15 mins ago
Insurance Advisor
Talent Acquisition Team at Westland Insurance. Text reply only.
Strathmore, AB
Amplifying Communities, a program to support causes that matter most to our employees.
Added 15 mins ago
Commercial Insurance Advisor
Talent Acquisition Team at Westland Insurance. Text reply only.
Winkler, MB
Paid Volunteer Days for employees as part of Amplifying Communities, a program to support causes that matter most to our employees and clients
Added 15 mins ago
Insurance Advisor
Talent Acquisition Team at Westland Insurance. Text reply only.
Leduc, AB · Edmonton, AB
Amplifying Communities, a program to support causes that matter most to our employees.
Added 15 mins ago
Customer Service Agent
The Talent Team at Perimeter Aviation
North Bay, ON
Provide and support optimal levels of customer sales and service by being cognizant of yourself and/or peers with the coordination and scheduling of day-to-day duties/tasks and/or…
Added 15 mins ago
GÉRANT.E
Boutique La Vie En Rose
Saint-Jean-sur-Richelieu, QC
Under the supervision of the regional sales manager, you will be responsible for making sure the store runs smoothly and that your team provides the best possible customer service. Your…
Added 15 mins ago
GÉRANT.E
Boutique La Vie En Rose
Brossard, QC
Under the supervision of the regional sales manager, you will be responsible for making sure the store runs smoothly and that your team provides the best possible customer service. Your…
Added 15 mins ago
Store Manager
JD Sports / Livestock / Size?
Richmond, BC
Our Retail Team is looking for a Store Manager at our Richmond Centre location! JD Sports is looking for a Store Manager with an upbeat attitude with a passion for sporting apparel and…

CanadaVisa

Executive Assistant

Toronto, ON, Canada

Compensation: C$62,000–78,000 · Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Pay: Compensation: C$62,000–78,000
Job type: Full-time
Apply by: May 9, 2027
Experience: CanadaVisa brings together nearly 50 years of legal experience through Cohen Immigration Law, thousands of client matters each year and a national audience.
Posting language: English
Posted: Nov 10, 2026

Original job description

Reports to: CEO & COO

Location: Toronto (hybrid, at least 2 days a week in office; in-office days flex with team schedules, events and executive needs)

Compensation: C$62,000–78,000

We're looking for an Executive Assistant to be the operational backbone for our office, CEO and COO. You'll keep the office running smoothly and protect leadership's time so they can focus on growing the business.

What we're building

Six months ago, we pivoted toward building an AI-native legal technology company. Since then, we've grown fivefold.

AI has changed the economics of legal services, enabling us to scale faster while providing better client experiences. We're using that opportunity to serve substantially more people and expand beyond immigration into other areas of consumer law. Our ambition is to become Canada's largest consumer law business.

We've already built AI-native technology across client portals, case-management systems and public-facing tools. We're using it to reduce manual work, give people personalized guidance and improve how they access and experience legal services.

Who we are

CanadaVisa brings together nearly 50 years of legal experience through Cohen Immigration Law, thousands of client matters each year and a national audience. Millions of people visit our websites each month, and our immigration community has roughly one million members.

We're a profitable family business with a history of using technology to change how people find and access immigration services.

We operate like a startup: small teams, broad ownership, fast decisions and close involvement from leadership. Our colleagues bring experience from Wealthsimple and Clio, alongside startup and growth experience. You'll join a company with an established business and substantial room to shape what it becomes.

What you'll Own

You'll own the day-to-day running of the executive office:

Manage the CEO and COO calendars. Book meetings, prevent conflicts, and send a weekly look-ahead so both leaders know what's coming.
Handle leadership team admin. Take care of travel, expenses, documents and ad hoc requests, and book company events, dinners and meetings within a given budget.
Run the office and build a friendly workplace. Manage supplies, vendors and facilities, and organize regular team events and touchpoints.
Lead one-off office projects. Coordinate projects like office expansions, moves and fit-outs. Source and manage vendors, get quotes, and keep projects on time and on budget.

You'll work directly with the CEO and COO on their priorities and schedules, and closely with our legal, sales and client support teams to keep work moving.

Who will thrive here

You're service minded. You're warm, patient and clear with everyone you work with.
You stay calm under pressure. You stay steady when priorities compete and plans change.
You're self-directed. You spot what needs doing and act without being asked.
You're organized and accurate. You juggle many requests, prioritize well and get the details right.
You have a can-do attitude. You own problems and find a way to get things done.

What you'll bring

2+ years in an executive assistant, office manager or admin role
Strong calendar and scheduling skills, ideally supporting more than one executive
Clear written and spoken English
Comfort with technology and tools like Microsoft 365, Notion, Claude, etc.
Experience in a law firm or a high growth startup is a plus

Why CanadaVisa

The promise of AI is to make people's lives better. We're applying it to legal services that matter to individuals and families: helping them navigate complex processes, make informed decisions and achieve better outcomes.

You'll be part of that work by making sure every leader can focus on what matters most. You'll join a profitable, growing business where your work is visible every day and there are many career growth opportunities as the business scales.

Apply on LinkedIn About employer

More about this job

Responsibilities

Manage the CEO and COO’s calendars, travel, expenses, documents, meetings, and administrative requests, while providing weekly schedule previews. Oversee office operations, vendors, facilities, team events, and one-off projects such as office expansions and moves, keeping projects on schedule and within budget.

Requirements

Applicants need at least two years of experience in an executive assistant, office manager, or administrative role, with strong scheduling skills and clear written and spoken English. Comfort with technology such as Microsoft 365, Notion, and Claude is expected; law firm or high-growth startup experience is a plus.

Skills

Calendar Management
Scheduling
Executive Support
Office Management
Travel Coordination
Expense Management
Event Planning
Vendor Management
Facilities Management
Project Coordination
Budget Management
Written Communication
Verbal Communication
Organization
Prioritization
Microsoft 365

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Office Management
Executive Support
Calendar Management
Scheduling
Travel Coordination
Expense Management
Document Management
Meeting Coordination
Event Planning
Vendor Management
Facilities Management
Office Expansion
Office Moves
Project Coordination
Budget Management
Microsoft 365
Notion
Claude
Legal Services
Immigration Law
Consumer Law
Artificial Intelligence
Startup
Hybrid Work

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Jobs in Canada