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Added 18 mins ago
LC
Grocery Assistant Department Manager Part Time Day
Loblaw Companies Limited
Calgary, AB
- Part-time
Added 33 mins ago
HM
Family Practitioner/General Practitioner
Health Match BC
Langley (District), BC · City of Langley, BC
- Full-time
We have 8 physicians, RN, LPN, clinic manager, and full MOA support. No sub-specialty is required. Hospital privileges are not necessary. Long Term Care is not required.
Added 33 mins ago
HM
Family Practitioner/General Practitioner
Health Match BC
Langley (District), BC · City of Langley, BC
- Full-time
…with strong leadership support from a head MOA and an office manager across all locations. Dedicated communications and IT support are also available. An upstairs space is currently under…
Added 33 mins ago
HM
Family Practitioner/General Practitioner
Health Match BC
Langley (District), BC · City of Langley, BC
- Full-time
…with strong leadership support from a head MOA and an office manager across all locations. Dedicated communications and IT support are also available. An upstairs space is currently under…
Added 33 mins ago
HM
Family Practitioner/General Practitioner
Health Match BC
Langley (District), BC · City of Langley, BC
- Full-time
…with strong leadership support from a head MOA and an office manager across all locations. Dedicated communications and IT support are also available. An upstairs space is currently under…
Added 33 mins ago
HM
Family Practitioner/General Practitioner
Health Match BC
Langley (District), BC · City of Langley, BC
- Full-time
…with strong leadership support from a head MOA and an office manager across all locations. Dedicated communications and IT support are also available. An upstairs space is currently under…
Added 33 mins ago
HM
Family Practitioner/General Practitioner
Health Match BC
Coquitlam, BC
- Full-time
Current Team: 1 Family Physician + 1.5 MOAs + Office Manager
Added 33 mins ago
HM
Family Practitioner/General Practitioner
Health Match BC
Coquitlam, BC
- Full-time
Current Team: 1 Family Physician + 1.5 MOAs + Office Manager
Added 1 hour ago
SD
Assistant Front Store Manager, Hourly Full Time Day
Shoppers Drug Mart
Vaughan, ON
- Full-time
To assist the Front Store Manager (FSM) in managing the human, physical and financial resources of the store and in ensuring that store objectives are achieved by focusing on improving…
Added 3 hours ago
SD
Merchandiser, Hourly Part Time Flexible Shifts Greenlight Requisition
Shoppers Drug Mart
Thunder Bay, ON
- Part-time
Supports Front Store Manager/Assistant Front Store Manager in maintaining the quality and standards
Added 3 hours ago
SD
Assistant Front Store Manager, Hourly Full Time Flexible Shifts Greenlight Requisition
Shoppers Drug Mart
Toronto, ON
- Full-time
To assist the Front Store Manager (FSM) in managing the human, physical and financial resources of the store and in ensuring that store objectives are achieved by focusing on improving…
Added 3 hours ago
EB
Store Manager - Jo Malone London - Fulltime - Chinook Centre - Calgary AB
ELC Beauty LLC
Calgary, AB
- Full-time
We are looking for a dynamic and inspirational Store/Retail/Counter Manager to lead, coach and develop our team of Sales Associates to achieve all sales, customer service and operational…
Added 4 hours ago
LM
ADMINISTRTIVE SITE ASSISTANT - LONDON SITE
Laframboise Mechanical Electrical Ltd
London, ON
- Contract
The Laframboise Group is seeking an Administrative Site Assistant with Construction administration experience. This is a contract-term, field-based position, working 40+ hours per week, at…
Added 4 hours ago
LG
ADMINISTRTIVE SITE ASSISTANT - LONDON SITE
Laframboise Groupe
London, ON
- Contract
The Laframboise Group is seeking an Administrative Site Assistant with Construction administration experience. This is a contract-term, field-based position, working 40+ hours per week, at…
Added 4 hours ago
BC
Communication Assistant
Brant Community Healthcare System
Brantford, ON
- Full-time
Reporting to the Manager, Communications and Public Affairs, the Communications Assistant plays a key role in executing on a number of communications tactics for both sites of the Brant…
Added 4 hours ago
SD
Merchandiser, Hourly Part Time Evening
Shoppers Drug Mart
Vancouver, BC
- Part-time
Supports Front Store Manager/Assistant Front Store Manager in maintaining the quality and standards
Added 5 hours ago
SD
Merchandiser, Hourly Part Time Flexible Shifts Greenlight Requisition
Shoppers Drug Mart
Sault Ste. Marie, ON
- Part-time
Supports Front Store Manager/Assistant Front Store Manager in maintaining the quality and standards
Added 7 hours ago
UO
Scientific Assistant
University of Victoria
Victoria, BC
- Full-time
A Scientific Assistant (SA) plays an important role in ensuring the department functions efficiently and effectively by supporting students and faculty members and by coordinating with…
Added 7 hours ago
WC
(CAN) Overnight Lead Department Manager
Walmart Canada
Kamloops, BC
- Full-time
Assists in providing direction and coordinating overnight stocking activities based on communicated priorities from the Overnight Assistant Manager and the daytime management team.
Added 8 hours ago
UO
Resource Sharing Assistant I
University of Victoria
Victoria, BC
- Full-time
Reporting to the Senior Manager, Access Services and Advanced Fulfillment, this position works within the Stacks Management team to accomplish daily workflows including routine library…
Added 8 hours ago
L
Assistant Manager, Operations | Tanger Outlet
lululemon
Ottawa, ON
- Internship
The Assistant Manager, Operations role is an essential part of the store leadership team and is responsible for making sure our retail business runs smoothly and successfully. Assistant…
Added 9 hours ago
W
(CAN) Overnight Lead Department Manager
Walmart
Kamloops, BC
- Full-time
Assists in providing direction and coordinating overnight stocking activities based on communicated priorities from the Overnight Assistant Manager and the daytime management team.
Added 10 hours ago
GE
Reservation Agent - Internal Candidates Only
Grey Eagle Resort & Casino
Calgary, AB
- Full-time
Under the direction of the Front Office supervisor, Assistant Front Office Manager, and/or Front Office Manager, the Reservation Agent promotes and sells room nights to existing and…
Added 10 hours ago
GE
Buffet Server Assistant
Grey Eagle Resort & Casino
Calgary, AB
- Full-time
Under the direction of the Food and Beverage Manager, Shift Supervisor, the Server position is applicable to the Bingo Hall, Buffet, Blaze Restaurant, Stage Bar, Gaming Floor and the Hot…
Added 10 hours ago
GE
Blaze Bar & Grill Server Assistant
Grey Eagle Resort & Casino
Calgary, AB
- Full-time
Under the direction of the Food and Beverage Manager, Shift Supervisor, the Server position is applicable to the Bingo Hall, Buffet, Blaze Restaurant, Stage Bar, Gaming Floor and the Hot…

Canadian Centre on Substance Abuse

Administrative Assistant

Ottawa, ON, Canada

$44,320 to $49,860 CAD / year

Apply About employer

Applications open in a new tab.

Job details

Pay: $44,320 to $49,860 CAD / year
Posting language: English
Posted: Oct 1, 2026

Original job description

Position Profile: Administrative Assistant

Reports to: Executive Support and Administrative Services Manager

Position Status: Building Pool

About the Canadian Centre on Substance Use and Addiction

The Canadian Centre on Substance Use and Addiction (CCSA) changes lives by bringing people and knowledge together to reduce the harms of alcohol and other drugs on society. We partner with public, private and non-governmental organizations (NGOs) to improve the health and safety of people living in Canada. An NGO with a national focus, CCSA envisions a healthier Canadian society where evidence transforms approaches to substance use.

Acknowledgement

CCSA acknowledges that First Nations, Métis and Inuit people are the holders of Traditional Indigenous Knowledge. We respect the power of the Indigenous ways of knowing and of Traditional Indigenous Knowledge and commit to learning about and incorporating this knowledge into our work with proper guidance.

About the Position

Reporting to the Executive Support and Administrative Services Manager or their designate and supporting members of the leadership team, the Administrative Assistant provides support through a range of administrative duties. This position is part of an administrative support team that assists other divisions within CCSA as needed.

Responsibilities and Accountabilities

Manages and maintains the leaders’ Outlook calendars
Prepares documents such as reports and spreadsheets and related items such as graphs
Coordinates and sets up meetings and provides support to ensure they operate smoothly
Manages logistics around special events (e.g., venue selection, catering, technical requirements, registration, hotel and travel arrangements) and provides support to ensure they operate smoothly
Records minutes for division meetings and other meetings as required
Nurtures reciprocal relationships, which may include First Nations, Métis and Inuit communities and national Indigenous organizations, including Thunderbird Partnership Foundation, Assembly of First Nations, the Métis National Council and Inuit Tapiriit Kanatami
Monitors, responds to and tracks information requests from internal and external collaborators by email and phone
Updates contact databases and records management systems, and provides training to division staff on these information systems as required
Maintains and updates the division’s processes and orientation binder, and provides training to new division staff on these processes as required
Supports staff in assigned project-based work
Records division staff’s leave in the Outlook calendar
Provides administrative support to the leaders and division staff (e.g., photocopying, filing, word processing, creating documents, creating and assembling meeting packages, managing Excel files)
Reviews divisional expense claims and submits them to the leader for approval
Performs related duties as assigned by the leader, Executive Support and Administrative Services Manager or their designate.

This position profile is designed to provide an overview of the main responsibilities for the role. Other responsibilities not identified in this position profile may be assigned based on the person’s experience and operational requirements.

Qualifications

A minimum of two years’ experience working in a similar role. A combination of experience and education will be considered.
Relevant training, preferably through a diploma program, a degree program or both
Excellent skills with Microsoft Office (i.e., Outlook, Word, Excel, PowerPoint) and experience working with databases and online document management systems
Significant experience with electronic calendar management
Organizational, time-management and support skills, including an ability to manage conflicting workloads, determine priorities and accept personal responsibility for the completion of tasks
Ability to exercise discretion and demonstrate effective judgment and decision-making skills
Strong communication skills - verbal and written, including the ability to proofread and edit
Ability to work well under pressure, maintaining tact and courtesy, and with little supervision
Professional demeanour and an ability to think proactively
Strong problem-solving skills and attention to detail
Enthusiastic team player

Assets

Experience working in or with governmental, non-governmental or international organizations
Bilingual in English and French
A minimum of two years of experience working with First Nations, Métis and Inuit organizations
Ability to speak Inuktitut, Michif, Cree, Dene or Ojibwe

CCSA Values

CCSA is committed to equity, diversity and inclusion in all aspects of our work. As an organization, we are committed to ensuring that First Nations, Métis and Inuit people and all equity-deserving groups are fully represented, including women, people of colour, people with disabilities and people who are 2SLGBTQ+.

CCSA is dedicated to learning from and supporting people with lived or living experience of substance use and health. We encourage people with lived or living experience of substance use to apply to join the CCSA team.

CCSA promotes the rights of all people with disabilities as outlined in the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005, and its related Integrated Accessibility Standards Regulation. CCSA will make appropriate accommodations on request. Please inform CCSA in advance of a request for accommodation during the recruitment process by email.

If you are interested in this position, please submit a cover letter and resumé. The CCSA office is in Ottawa. Please note that we are in the process of building a pool of candidates for future openings, allowing us to move quickly when opportunities arise. Once a position becomes available, we will contact you directly, if your application meets the requirements for the role.

Apply About employer

More about this job

Responsibilities

The Administrative Assistant manages leadership calendars, coordinates meetings, and handles logistics for special events. They also provide general administrative support, including document preparation, records management, and processing expense claims.

Requirements

Candidates must have at least two years of experience in a similar role and proficiency with Microsoft Office applications. Strong organizational, communication, and problem-solving skills are essential for this position.

Skills

Microsoft Office
Outlook
Word
Excel
PowerPoint
Calendar Management
Records Management
Meeting Coordination
Proofreading
Editing
Time Management
Problem Solving
Communication
Data Entry
Logistics Coordination

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Microsoft Office
Outlook
Excel
Word
PowerPoint
Calendar Management
Records Management
Logistics
Meeting Minutes
Expense Claims
Data Entry
Non-governmental Organization
Indigenous Relations
Communication
Time Management
Proofreading
Editing
Database Management
Project Support

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