Operations Technician / Administrative Coordinator
- Calgary, AB, Canada
Full-time
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Job details
- Job type
- Full-time
- Apply by
- Experience
- 10+ years of oil and gas regulatory or technical experience.
- Posting language
- English
- Posted
Original job description
October 27, 2026
Lighthouse Energy Group Inc. is a Calgary-based professional engineering firm providing engineering, regulatory, and technical services to the Western Canadian oil and gas industry.
We are a growing company with a collaborative, professional, and supportive work environment. Our team works closely together to deliver high-quality services to our clients, and we value individuals who are organized, proactive, adaptable, and willing to take initiative.
Position Overview
We are seeking an experienced, detail-oriented Operations Technician / Administrative Coordinator to join our Calgary office.
This is a diverse role combining oil and gas regulatory and technical responsibilities with office administration and operational support.
The successful candidate will assist with regulatory applications, submissions, and reporting while also supporting the daily administrative functions of our office. Responsibilities include setting up new projects in our time tracking platform, coordinating internal processes, monitoring general safety compliance, onboarding contract field supervisors, maintaining office supplies, and providing administrative support to management and project teams.
We are looking for someone who enjoys variety in their work, can manage competing priorities, and takes ownership of ensuring day-to-day operations run efficiently.
Key Responsibilities
Regulatory & Technical Support
Qualifications & Experience
Lighthouse Energy Group Inc
Lighthouse Energy Group Inc. is a Calgary-based professional engineering firm providing engineering, regulatory, and technical services to the Western Canadian oil and gas industry.
We are a growing company with a collaborative, professional, and supportive work environment. Our team works closely together to deliver high-quality services to our clients, and we value individuals who are organized, proactive, adaptable, and willing to take initiative.
Key Responsibilities
Regulatory & Technical Support
- Full Time
- Calgary
- Posted 2 hours ago
- Back to job listings
Lighthouse Energy Group Inc. is a Calgary-based professional engineering firm providing engineering, regulatory, and technical services to the Western Canadian oil and gas industry.
We are a growing company with a collaborative, professional, and supportive work environment. Our team works closely together to deliver high-quality services to our clients, and we value individuals who are organized, proactive, adaptable, and willing to take initiative.
Position Overview
We are seeking an experienced, detail-oriented Operations Technician / Administrative Coordinator to join our Calgary office.
This is a diverse role combining oil and gas regulatory and technical responsibilities with office administration and operational support.
The successful candidate will assist with regulatory applications, submissions, and reporting while also supporting the daily administrative functions of our office. Responsibilities include setting up new projects in our time tracking platform, coordinating internal processes, monitoring general safety compliance, onboarding contract field supervisors, maintaining office supplies, and providing administrative support to management and project teams.
We are looking for someone who enjoys variety in their work, can manage competing priorities, and takes ownership of ensuring day-to-day operations run efficiently.
Key Responsibilities
Regulatory & Technical Support
- Prepare, coordinate, and submit regulatory applications, notifications, and reports to provincial regulatory authorities.
- Manage regulatory submissions through the Alberta Energy Regulator (AER), British Columbia Energy Regulator (BCER), and Saskatchewan Ministry of Energy and Resources.
- Prepare and submit well abandonment documentation and amendments, well license applications, and associated regulatory submissions.
- Track and submit daily drilling, completion, suspension, and abandonment reporting requirements.
- Prepare regulatory documentation using AER OneStop and Digital Data Submission (DDS), BCER eSubmissions and KERMIT, and Saskatchewan IRIS.
- Apply relevant regulatory requirements, including AER Directives 056 and 059, BCER abandonment and pipeline submission guides, and applicable Saskatchewan directives.
- Review regulatory documentation for accuracy, completeness, and compliance.
- Maintain regulatory records, databases, and electronic filing systems.
- Coordinate with engineers, project managers, field personnel, clients, and regulatory authorities to obtain required information.
- Assist with regulatory audits, compliance reviews, and responses to regulator inquiries.
- Monitor regulatory updates and provide ongoing technical support to project teams.
- Administer and maintain the company’s Harvest time-tracking and project management platform.
- Set up new projects in Harvest, ensuring accurate project information, client details, and assigned personnel.
- Maintain project records and assist with project tracking, documentation, and administrative coordination.
- Support management and project teams with operational reporting, document preparation, and internal administrative processes.
- Assist with maintaining organized and accurate project information across company systems.
- Identify opportunities to improve administrative processes and overall office efficiency.
- Coordinate day-to-day office administrative activities to ensure smooth operations.
- Monitor, order, and maintain office supplies, kitchen supplies, and other workplace necessities.
- Assist with office organization, equipment coordination, and general office maintenance.
- Monitor general safety compliance, including tracking required safety documentation, training certifications, expiry dates, and outstanding compliance requirements.
- Coordinate onboarding of new contract field supervisors, including collecting required documentation, verifying safety certifications and qualifications, coordinating client-specific orientations, and arranging access to applicable company systems.
- Maintain contractor onboarding records and follow up on outstanding documentation to ensure requirements are completed before field assignments.
- Assist with ongoing safety administration, compliance tracking, and preparation of documentation for client or internal reviews.
- Support employee onboarding, including administrative setup, access to company systems, and coordination of required documentation.
- Maintain organized electronic filing systems and company records.
- Assist management with correspondence, document preparation, and other administrative tasks.
- Provide general administrative support to the team and assist with additional responsibilities as needed.
Qualifications & Experience
- Previous experience in an oil and gas regulatory, operations, or technical administrative role.
- Working knowledge of Alberta Energy Regulator requirements and regulatory processes.
- Experience using AER OneStop and DDS.
- Understanding of well licensing, drilling, completions, suspension, abandonment, and associated reporting requirements.
- Strong organizational skills and the ability to manage multiple projects and deadlines.
- Excellent attention to detail, accuracy, and follow-through.
- Proficiency in Microsoft Office, including Excel, Word, and Outlook.
- Strong written and verbal communication skills.
- Ability to work independently, take initiative, and contribute effectively within a team.
- A flexible, positive attitude and willingness to assist with a variety of responsibilities.
- 10+ years of oil and gas regulatory or technical experience.
- Experience with BCER eSubmissions, KERMIT, and Saskatchewan IRIS.
- Experience using Harvest or similar time-tracking and project management software.
- Experience with SharePoint, Microsoft Teams, and electronic document management systems.
- Previous experience supporting engineering or oil and gas operations teams.
- Experience with safety compliance tracking, contractor onboarding, or oilfield safety documentation.
- Experience with office administration, project coordination, or employee onboarding.
- Competitive compensation based on experience and qualifications.
- Health and dental benefits.
- Paid vacation.
- A collaborative, professional, and supportive team environment.
- A varied role with the opportunity to contribute across multiple areas of the business.
- Opportunities for professional growth and development.
- Exposure to a diverse range of engineering and oil and gas projects throughout Western Canada.
Lighthouse Energy Group Inc
Lighthouse Energy Group Inc. is a Calgary-based professional engineering firm providing engineering, regulatory, and technical services to the Western Canadian oil and gas industry.
We are a growing company with a collaborative, professional, and supportive work environment. Our team works closely together to deliver high-quality services to our clients, and we value individuals who are organized, proactive, adaptable, and willing to take initiative.
Key Responsibilities
Regulatory & Technical Support
- Prepare, coordinate, and submit regulatory applications, notifications, and reports to provincial regulatory authorities.
- Manage regulatory submissions through the Alberta Energy Regulator (AER), British Columbia Energy Regulator (BCER), and Saskatchewan Ministry of Energy and Resources.
- Prepare and submit well abandonment documentation and amendments, well license applications, and associated regulatory submissions.
- Track and submit daily drilling, completion, suspension, and abandonment reporting requirements.
- Prepare regulatory documentation using AER OneStop and Digital Data Submission (DDS), BCER eSubmissions and KERMIT, and Saskatchewan IRIS.
- Apply relevant regulatory requirements, including AER Directives 056 and 059, BCER abandonment and pipeline submission guides, and applicable Saskatchewan directives.
- Review regulatory documentation for accuracy, completeness, and compliance.
- Maintain regulatory records, databases, and electronic filing systems.
- Coordinate with engineers, project managers, field personnel, clients, and regulatory authorities to obtain required information.
- Assist with regulatory audits, compliance reviews, and responses to regulator inquiries.
- Monitor regulatory updates and provide ongoing technical support to project teams.
- Administer and maintain the company’s Harvest time-tracking and project management platform.
- Set up new projects in Harvest, ensuring accurate project information, client details, and assigned personnel.
- Maintain project records and assist with project tracking, documentation, and administrative coordination.
- Support management and project teams with operational reporting, document preparation, and internal administrative processes.
- Assist with maintaining organized and accurate project information across company systems.
- Identify opportunities to improve administrative processes and overall office efficiency.
- Coordinate day-to-day office administrative activities to ensure smooth operations.
- Monitor, order, and maintain office supplies, kitchen supplies, and other workplace necessities.
- Assist with office organization, equipment coordination, and general office maintenance.
- Monitor general safety compliance, including tracking required safety documentation, training certifications, expiry dates, and outstanding compliance requirements.
- Coordinate onboarding of new contract field supervisors, including collecting required documentation, verifying safety certifications and qualifications, coordinating client-specific orientations, and arranging access to applicable company systems.
- Maintain contractor onboarding records and follow up on outstanding documentation to ensure requirements are completed before field assignments.
- Assist with ongoing safety administration, compliance tracking, and preparation of documentation for client or internal reviews.
- Support employee onboarding, including administrative setup, access to company systems, and coordination of required documentation.
- Maintain organized electronic filing systems and company records.
- Assist management with correspondence, document preparation, and other administrative tasks.
- Provide general administrative support to the team and assist with additional responsibilities as needed.
- Previous experience in an oil and gas regulatory, operations, or technical administrative role.
- Working knowledge of Alberta Energy Regulator requirements and regulatory processes.
- Experience using AER OneStop and DDS.
- Understanding of well licensing, drilling, completions, suspension, abandonment, and associated reporting requirements.
- Strong organizational skills and the ability to manage multiple projects and deadlines.
- Excellent attention to detail, accuracy, and follow-through.
- Proficiency in Microsoft Office, including Excel, Word, and Outlook.
- Strong written and verbal communication skills.
- Ability to work independently, take initiative, and contribute effectively within a team.
- A flexible, positive attitude and willingness to assist with a variety of responsibilities.
- 10+ years of oil and gas regulatory or technical experience.
- Experience with BCER eSubmissions, KERMIT, and Saskatchewan IRIS.
- Experience using Harvest or similar time-tracking and project management software.
- Experience with SharePoint, Microsoft Teams, and electronic document management systems.
- Previous experience supporting engineering or oil and gas operations teams.
- Experience with safety compliance tracking, contractor onboarding, or oilfield safety documentation.
- Experience with office administration, project coordination, or employee onboarding.
- Competitive compensation based on experience and qualifications.
- Health and dental benefits.
- Paid vacation.
- A collaborative, professional, and supportive team environment.
- A varied role with the opportunity to contribute across multiple areas of the business.
- Opportunities for professional growth and development.
- Exposure to a diverse range of engineering and oil and gas projects throughout Western Canada.
More about this job
Responsibilities
Prepare and manage oil and gas regulatory applications, submissions, reporting, records, and compliance activities across Alberta, British Columbia, and Saskatchewan. Administer project and office processes, including Harvest project setup, safety compliance tracking, contractor and employee onboarding, and general administrative support.
Requirements
Candidates need experience in oil and gas regulatory, operations, or technical administration, working knowledge of Alberta Energy Regulator processes, and experience with AER OneStop and DDS. Strong organization, accuracy, communication, Microsoft Office proficiency, and the ability to manage competing priorities are required; experience with other provincial systems, Harvest, safety administration, or 10+ years in the industry is an asset.
Skills
- Oil and Gas Regulatory Compliance
- AER OneStop
- Digital Data Submission (DDS)
- Regulatory Applications and Reporting
- Well Licensing and Abandonment
- Drilling and Completions Reporting
- Project Administration
- Harvest
- Microsoft Excel
- Microsoft Word
- Microsoft Outlook
- Safety Compliance Tracking
- Contractor Onboarding
- Document Management
- Attention to Detail
- Project Coordination
Benefits
- Health and Dental Benefits
- Paid Vacation
- Professional Growth and Development
Visa sponsorship
Not detected in the job text
Categories
- Energy
- Engineering
- Administrative
- Security & Safety
Keywords
- Oil and Gas
- Alberta Energy Regulator (AER)
- British Columbia Energy Regulator (BCER)
- Saskatchewan Ministry of Energy and Resources
- AER OneStop
- Digital Data Submission (DDS)
- BCER eSubmissions
- KERMIT
- Saskatchewan IRIS
- AER Directives 056 and 059
- Harvest
- Microsoft Excel
- Microsoft Word
- Microsoft Outlook
- SharePoint
- Microsoft Teams
- Regulatory Applications
- Well Licensing
- Drilling Reporting
- Completions Reporting
- Well Suspension
- Well Abandonment
- Regulatory Compliance
- Safety Documentation
- Contractor Onboarding
- Employee Onboarding
- Project Coordination
- Regulatory Audits