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Added 4 mins ago
Bilingual Payroll Coordinator
PCL Construction
Edmonton, AB
Here's how a Bilingual Payroll Coordinator for Consolidated Services Inc. within Edmonton NAHQ contributes to our team:
Added 4 mins ago
Coordonnateur.trice, Personnes et Culture / Coordinator, People and Culture
CCA
Montreal, QC
$47,000 to $52,000 CAD / year
Full-time
Added 4 mins ago
Project Coordinator
REXEL
Ottawa, ON
Full-time
As the Project Coordinator based in Ottawa West, you will oversee day-to-day assigned projects providing advice and guidance as required. Reporting to the Project Manager, you will provide…
Added 4 mins ago
Retail Facilities Coordinator - Contract
Indigo Books & Music
Brampton, ON
$50,000 to $65,000 CAD / year
Contract
Working knowledge of principles and practices of project management
Added 4 mins ago
Coordonnateur(trice) exécutif(ve) - Executive Coordinator
Expresco Foods
Montreal, QC
Full-time
Three (3) to five (5) years of experience in coordination, executive support, or project management;
Added 4 mins ago
Coordonnateur(trice) de marketing - Marketing Coordinator
Expresco Foods
Montreal, QC
Full-time
Reporting into the Director of Business Development, the Marketing Coordinator is the internal project-management and marketing coordination resource for Expresco. The role supports Sales…
Added 19 mins ago
Sales, Catering & Events Coordinator
Sea to Sky Gondola
Squamish, BC
Full-time
…celebrations. As a member of the Sales Team, the Sales Catering & Event Coordinator plays a key role in generating, converting and coordinating weddings, corporate and private events and…
Added 19 mins ago
Project Coordinator / Operations Specialist - On Site - Toronto
Robert Half
Toronto, ON
$25 to $32 CAD / hour
Contract
Client is building their Toronto Operations team and we're looking for Operations Specialists / Project Coordinator to own critical workflows that keep our homes moving through the…
Added 19 mins ago
Procurement Coordinator (Temporary 18 months)
Teck Resources Limited
Trail, BC
$95,000 to $118,000 CAD / year
Full-time
Reporting to the Superintendent, Supply Chain Management, the Procurement Coordinator (Temporary) supports the Procurement and Warehouse functions through supplier performance management,…
Added 19 mins ago
Inclusion, Diversity, Equity & Accessibility (IDEA) Coordinator - 3-Year Term
Cape Breton Regional Municipality
NS · Cape Breton, NS
Full-time
POSITION TITLE: Inclusion, Diversity, Equity & Accessibility (IDEA) Coordinator - 3-Year Term
Added 19 mins ago
Retail Facilities Coordinator - Contract
Indigo
Brampton, ON
$50,000 to $65,000 CAD / year
Contract
Working knowledge of principles and practices of project management
Added 19 mins ago
production coordinator - motion pictures, broadcasting and performing arts
difuze
Montreal, QC
Full-time
Consult with clients to determine project needs
Added 19 mins ago
Philanthropy Coordinator
BC Children's Hospital Foundation
Vancouver, BC
$60,870 to $71,610 CAD / year
Full-time
Reporting to the Associate Director, Principal Gifts, the Philanthropy Coordinator supports the development and execution of strategies for select prospective donors, acts as a liaison for…
Added 19 mins ago
Site Manager
Brenntag
Leduc, AB
$110,000 to $125,000 CAD / year
Full-time
…following (varies by District): Shift Supervisor; Operations Coordinator; Operations Clerk; Shipping Clerk; Work Leader; Lead Hand; Customer Service Representative; Dispatcher; Bulk…
Added 20 mins ago
Sheet Metal Project Coordinator
Evergreen Sheet Metal (2018) Ltd
Maple Ridge, BC · Burnaby, British Columbia
Full-time
…over 15 years, and we are currently looking for a Sheet Metal Project Coordinator to join our team at one our projects in the Lower Mainland. This is a full-time, permanent…
Added 20 mins ago
Director, Admissions
Redeemer University
Hamilton, ON · Ancaster, Ontario
Full-time
Manage, train, and assist admissions counsellors, Manager, Undergraduate Admissions, enrolment advisors and campus events coordinator
Added 34 mins ago
Sound Operations Coordinator
Company3
Toronto, ON
Full-time
The Sound Operations Coordinator will assist in the scheduling of sound projects on the Mix stages and ADR sessions. They will be responsible for the scheduling of operational personnel and…
Added 49 mins ago
Clinical Research Coordinator – Endometriosis Research Program
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Contract
Added 49 mins ago
Clinical Research Coordinator - Nurse
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
…in-depth analysis of documents in English related to a research…
Added 49 mins ago
Project Coordinator
Insight Global
AB · Greater Edmonton Metropolitan Area
Contract
Insight Global is seeking a Project Coordinator for a net new position to support the Mine Progression team who will play a key role in supporting the planning, procurement, execution, and…
Added 49 mins ago
Digital Marketing Coordinator / Analyst
McLeish Orlando Lawyers LLP
Toronto, ON
Full-time
…detail-oriented, analytical, and proactive Digital Marketing Coordinator / Analyst to support the Director, Digital Marketing & Strategy in executing the firm’s multichannel digital roadmap…
Added 49 mins ago
Senior Health & Safety Coordinator F/H
VINCI Construction Grands Projets Hellas S.A.
Toronto, ON · Greater Toronto Area, Canada
Full-time
The project is distinguished by its proximity to an active nuclear site, requiring rigorous standards of safety, planning and coordination.
Added 49 mins ago
Senior Temporary Works Inspector H/F
VINCI Construction Grands Projets Hellas S.A.
Toronto, ON · Greater Toronto Area, Canada
Temporary
Immediately report and escalate unsafe conditions, unauthorized modifications, or design deviations to the Temporary Works Coordinator and Project Management Team.
Added 49 mins ago
Senior QC Coordinator F/H
VINCI Construction Grands Projets Hellas S.A.
Toronto, ON · Greater Toronto Area, Canada
Full-time
Oversee the implementation of the regulations, contract requirements and the project’s integrated management system on the site according to internal procedures;
Added 49 mins ago
Sponsorship Manager
NHLPA
Toronto, ON
Full-time
·Undergraduate degree, diploma, certificate in related field of project management, marketing, sports management and/or business administration.

Canadian Medical Protective Association

Event Coordinator

Ottawa, ON, Canada

Pay: Salary range: $59,400 to $69,000 – this role is classified as a level 6
Job type: Full-time
Experience: Minimum 2-4 years of relevant experience, preferably in event planning and meeting coordination both onsite and virtual
Posting language: English
Posted: Sep 28, 2026

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Original job description

■ EVENT COORDINATOR

CONTRIBUTING TO THE CMPA

The Corporate Services department provides strategic stewardship of the Association’s physical assets and property portfolio, enabling effective and efficient operations across the organization. The department delivers integrated purchasing, supply chain management, leasing, contract management, archiving, and information intake services, and provides strategic leadership and coordination for organizational events and meetings that support business objectives and stakeholder engagement. Corporate Services also advances enterprise risk management by ensuring robust fire and life safety, business continuity, insurance, and physical security frameworks that protect people, property, and continuity of operations.

POSITION OVERVIEW

The Event Coordinator contributes to the organization by supporting the planning, coordination, and delivery of in-person and synchronous virtual events under the direction of the Lead, Event Services and with guidance from Senior Event Coordinators. This role is responsible for coordinating event logistics, supporting stakeholder communications, maintaining event documentation, and helping ensure events are delivered efficiently and professionally.

The Event Coordinator supports a portfolio of smaller meetings and events while supporting larger, more complex events led by senior team members. The role works closely with internal clients, speakers, vendors, venues and other stakeholders to ensure a positive attendee experience and successful event outcomes.

The Event Coordinator demonstrates strong organizational skills, attention to detail, and a commitment to customer service. The position contributes to continuous improvement efforts by participating in event evaluations and identifying opportunities to enhance processes and service delivery.

POSITION ACTIVITIES

Event Planning & Coordination

Coordinates logistics for assigned events, including venue arrangements, catering, audiovisual requirements, registration management, speaker coordination, travel arrangements, and attendee communications
Manages assigned meetings and events of low to moderate complexity, ensuring timelines, budgets, and deliverables are met
Supports senior team members in the planning and execution of large-scale conferences, governance meetings, professional development programs, and member events
Assists with vendor sourcing, quote collection, contract administration, and invoice processing in accordance with organizational policies
Maintains event documentation, project plans, attendee records, and event materials, ensuring information is accurate and up to date
Assists in the development of event schedules, run-of-show documents, attendee communications, and program materials
Provides onsite and virtual event support, assisting with registration, speaker management, attendee experience, and vendor coordination
Identifies and escalates event-related issues to senior team members as appropriate

Other

Assists with the preparation of post-event reports and recommendations
Uses and maintains established event tools, templates, and procedures and provides feedback for improvements
Maintains awareness of current event industry trends, best practices, and emerging technologies
Performs other related duties as assigned

EDUCATION AND EXPERIENCE

Minimum 2-year diploma or certificate program from a College or CÉGEP
Minimum 2-4 years of relevant experience, preferably in event planning and meeting coordination both onsite and virtual
Experience with MS Office Suite (Excel, Word, PowerPoint) and internet browsers
Technical aptitude, including the ability to understand and troubleshoot basic audiovisual equipment
Experience in a high volume, deadline driven environment
Experience supporting event budgeting and invoice processing

SKILLS AND ABILITIES

Strong verbal and written communication skills with the ability to engage effectively with employees at all levels (bilingual in English and French a strong asset)
Strong attention to detail and commitment to accuracy
Ability to learn new technologies, systems and event management tools
Ability to recognize and anticipate client needs and requirements
Strong organizational and time management skills, with the ability to manage multiple priorities and deadlines
Ability to work both independently and collaboratively within a team environment
Demonstrated customer service, and relationship-building skills
Ability to take initiative, solve routine problems and respond effectively to changing priorities
Ability to exercise sound judgement within established guidelines and procedures
Ability to travel for Canada-wide event support as required

POSTING DETAILS

Job type: This is a regular full-time opportunity.
This posting is for an existing vacancy.
Salary range: $59,400 to $69,000 – this role is classified as a level 6
Location: Hybrid - Primary Remote. You can work from a home-based office the majority of the time within the provinces of Ontario and Québec, with regular on-site presence at the CMPA office (1-2 days per week). If you prefer, you can choose to work out of the CMPA office in Ottawa, Ontario near the beautiful Dow’s Lake.
Skill assessment: selected candidates may be required to complete a skill assessment
Application deadline: October 13, 2026 at 4:00pm ET

The CMPA is an equal opportunity employer and is committed to being responsive to those living with disabilities and strives to prevent and remove barriers to accessibility. The CMPA will provide support and accommodation in its recruitment processes to applicants living with disabilities. If you are invited to participate in an interview and/or skills assessment and have accommodation needs, please let us know.

Equity, diversity, and inclusion (EDI) is a key priority, and we actively strive to build a culture of inclusion where employees can be their authentic selves and are valued for their diverse experiences and perspectives.

We welcome and encourage candidates from diverse backgrounds and a variety of lived experiences to apply.

The CMPA offices, located in Ottawa, are located on the unceded, unsurrendered Territory of the Anishinaabe Algonquin Nation, whose presence here reaches back to time immemorial. We honour and pay our respect to these lands, and to all First Nations, Inuit and Métis Peoples throughout Turtle Island.

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More about this job

Responsibilities

Coordinate logistics and deliver assigned in-person and virtual events, including venue, catering, audiovisual needs, registration, speakers, travel, communications, and documentation. Support senior coordinators on larger events, manage vendors and event records, provide onsite or virtual assistance, and contribute to post-event evaluation and process improvements.

Requirements

A minimum two-year college or CÉGEP diploma or certificate and 2–4 years of relevant experience are required, preferably in onsite and virtual event planning or meeting coordination. Candidates should have Microsoft Office experience, basic audiovisual troubleshooting aptitude, experience in deadline-driven environments and event budgeting or invoice processing, and strong communication, organizational, customer-service, and time-management skills.

Skills

Event Planning
Meeting Coordination
Event Logistics
Vendor Coordination
Budgeting
Invoice Processing
Audiovisual Troubleshooting
Registration Management
Speaker Coordination
Stakeholder Communication
Customer Service
Attention To Detail
Organization
Time Management
Problem Solving
Microsoft Office

Visa sponsorship

Not detected in the job text

Keywords

Event Planning
Event Coordination
Meeting Coordination
In-Person Events
Virtual Events
Event Logistics
Venue Arrangements
Catering
Audiovisual Equipment
Registration Management
Speaker Coordination
Travel Arrangements
Attendee Communications
Vendor Sourcing
Contract Administration
Invoice Processing
Event Budgeting
Project Plans
Run Of Show
Event Documentation
Post-Event Reporting
Event Evaluation
Microsoft Office
Excel
Word
PowerPoint
Customer Service
Stakeholder Engagement
Business Continuity
Physical Security

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