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Added 1 hour ago
FH
Patient Care Coordinator, Mental Health & Substance Use Services (MH&SUS), In Patient Psychiatry - Chilliwack General Hospital
Fraser Health Authority
Chilliwack, BC
- $49.2 to $67.08 CAD / hour
- Full-time
We are hiring a Casual Patient Care Coordinator, Mental Health & Substance Use Services (MH&SUS) to join our team in Chilliwack, B.C.
Added 2 hours ago
Priority Issues Coordinator
Government of Alberta
AB
Working closely with the Executive Advisor, the Priority Issues Coordinator serves as a trusted resource to the Assistant Deputy Minister's Office, anticipating emerging issues, identifying…
Added 2 hours ago
CO
Fleet Specifications Technologist
City of Winnipeg
Winnipeg, MB
- Full-time
…programs. Additionally, we offer education, training, and staff development opportunities to ensure that our employees are equipped with the necessary skills to advance in their…
Added 3 hours ago
R|
Clinical Research Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
The incumbent is the Trauma team’s contact, support and resource person when dealing with the Research Ethics Board, industry partners, hospital services, etc..
Added 4 hours ago
DG
Culinary Operations Supervisor
Dexterra Group
Surrey, BC
- Full-time
Assist Culinary Coordinator and Culinary team in menu planning initiatives that balance guest satisfaction, nutritional requirements, operational efficiencies, seasonality, and food cost…
Added 4 hours ago
UO
Senior Specialist, Academic Administration
University of Ottawa
Ottawa, ON · Roger Guindon Hall
- Full-time
Human resources management: Oversees the activities of the Academic Development and Student Retention Specialists and of the Mentoring Centre Coordinator. Ensures an equitable division of…
Added 5 hours ago
SB
Abatement / Restoration / Construction Renovation Coordinator
Sky Building Restoration
Oakville, ON
- Full-time
…motivated Abatement/Restoration/Construction Renovation Project Coordinator to oversee and coordinate environmental remediation, abatement, emergency restoration, reconstruction, and…
Added 7 hours ago
Coordonnateur(trice) du soutien aux opérations Operations Support Coordinator
Marwood Ltd.
Edmundston, NB
…currently seeking a motivated, detail-oriented Operations Support Coordinator to join our team in Edmundston,…
Added 7 hours ago
Career Education and Co-op Program Coordinator, College of Engineering
University of Saskatchewan
Saskatoon, SK
The career education and co-op programming coordinator oversees the centre and leads the development, evaluation, revision, and delivery of co-operative program courses and career-related…
Added 7 hours ago
CM
Executive Coordinator - Programs and Services
Canadian Mental Health Association
Guelph, ON
- Full-time
…and Leaders across CMHA WW programs and services, including resource purchasing and management, development and posting of program materials, SharePoint sites updates, training…
Added 7 hours ago
CM
Support Coordinator (FACT)
Canadian Mental Health Association
Kitchener, ON
- Full-time
Career Development Opportunities: Our wide range of services and supports allows for varied opportunities for career growth. Our multi-disciplinary approach to care offers cross…
Added 8 hours ago
D
Culinary Operations Supervisor
Dexterra
Surrey, BC
- Up to $70,000 CAD / year
- Full-time
· Assist Culinary Coordinator and Culinary team in menu planning initiatives that balance guest satisfaction, nutritional requirements, operational efficiencies, seasonality, and food cost…
Added 11 hours ago
FH
Licensed Practical Nurse, Access, Care and Transitions (ACT) - Queen's Park Care Centre
Fraser Health Authority
New Westminster, BC
- $32.84 to $44.96 CAD / hour
- Full-time
…characteristics and strengths of the individual homes. Acts as a resource and liaison to internal/external staff, agencies, clients and families regarding long term care home…
Added 12 hours ago
R|
Clinical Research Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
The incumbent is the Trauma team’s contact, support and resource person when dealing with the Research Ethics Board, industry partners, hospital services, etc..
Added 13 hours ago
FH
Coordinator, Workforce Optimization Staffing Services
Fraser Health
Surrey, BC
- Full-time
Fraser Health is looking for an accomplished and passionate Coordinator, Workforce Optimization Staffing Services to join our Staffing Services team. In this role you will be responsible…
Added 14 hours ago
AG
Safety Advisor
Artemis Gold - Blackwater Project
BC
- Other
Artemis Gold is a well-financed, growth-oriented gold development company with strong financials aimed at creating shareholder value through the identification, acquisition, and development…
Added 1 day ago
R|
Clinical Research Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
The incumbent is the Trauma team’s contact, support and resource person when dealing with the Research Ethics Board, industry partners, hospital services, etc..
Added 1 day ago
NS
Customer Planner - eScope
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NS · Sackville, Nova Scotia
- Full-time
Reporting to the Planning Coordinator Supervisor, you will be responsible for making effective decisions surrounding customer driven work requests. This involves developing effective…
Added 1 day ago
SM
RQ00824 – Security Architect – Senior
S M Software Solutions Inc
Toronto, ON
- Full-time
The purpose of this request is to onboard a contingent cyber security resource to support the Director, Cyber Security Defence & Resilience, with both operational and strategic initiatives…
Added 1 day ago
PP
Career Development Practitioner / Information Resource Specialist
People Plus Consulting Limited
Halifax, NS · Greater Halifax Metropolitan Area
- Full-time
…areas, is currently seeking to fill a position of Information Resource Specialist (Career Development Practitioner), for the Nova Scotia Works – Job Junction Bedford…
Added 1 day ago
SA
JR. COST ACCOUNTANT AND MATERIAL DATA COORDINATOR
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Oakville, ON
- $55,000 to $60,000 CAD / year
- Full-time
The Jr. Cost accountant and material data- Coordinator is responsible for entering and maintaining information in the company’s Enterprise Resource Planning system (SAP) to ensure accuracy…
Added 2 days ago
OS
Regional Nurse Consultant
OPCO Skilled Management
BC · British Columbia, Canada
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…objectives; to partner with facilities as the primary clinical resource in the pursuit of clinical excellence and, to assist in the development of clinical programming and process that…
Added 2 days ago
Coordinator - Food Production - RDF
Winnipeg Regional Health Authority
Winnipeg, MB
Under the direction of the Operations Coordinator, the incumbent is responsible for the provision and supervision of food services in the areas of tray line, production, warewashing and…
Added 2 days ago
Project Coordinator
Konrad
Toronto, ON
…coordination capacity across client engagements. As a Project Coordinator, you excel at orchestrating cross-functional teams to deliver impactful solutions, while contributing to how…
Added 2 days ago
G
Sales Manager, Hospitality and Events
GoodWork.ca
Toronto, ON · Greater Toronto Area, Canada
- Full-time
Employee Resource Groups (ERGs) that support staff who are Indigenous, racialized, or 2SLGBTQ+, as well as ERGs for allyship learning, and to support caregivers of all kinds.

Canadian Mental Health Association

Executive Coordinator - Programs and Services

Guelph, ON, N1H 3Z2, Canada

CLASSIFICATION AND RATE OF PAY: Level 4 (Non-Union) $29.29 to $35.56 per hour · Full-time

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Job details

Pay: CLASSIFICATION AND RATE OF PAY: Level 4 (Non-Union) $29.29 to $35.56 per hour
Job type: Full-time
Working hours: 35 hours per week
Posting language: English
Posted: Oct 20, 2026

Original job description

Job Posting Closes: October 29, 2026 at 5:00pm

About Us:

The Canadian Mental Health Association Waterloo Wellington (CMHA WW) provides a full care system for those with addictions, mental health or developmental needs. We serve everyone from children to adults to seniors, all under one roof. Our programs help individuals and families to lead lives filled with meaning and promise. We have 400 staff at offices in Cambridge, Waterloo, Kitchener, Guelph, Fergus, and Mount Forest.

We are fully accredited by Accreditation Canada and are proud of our Exemplary Status (the highest standing) received at our most recent accreditation exercise.

Why Join our Team:

Competitive Compensation and Benefits: Our compensation package includes a competitive salary and generous benefits supporting the wellness of our staff. We are proud to be members of the Healthcare of Ontario Pension Plan (HOOPP) offering one of Canada’s largest and most respected defined benefit plans.

Career Development Opportunities: Our wide range of services and supports allows for varied opportunities for career growth. Our multi-disciplinary approach to care offers cross collaboration and enhanced opportunities for learning. A formal succession planning process is key to our internal leadership recruitment.

Values that include: Mutual Respect, Accountability, Integrity and Excellence and Innovation and a culture that is welcoming and inclusive.

Commitment to Health and Safety: We have a strong health and safety culture at CMHA WW and work tirelessly to address the health and safety needs of staff and the people we serve.

The Opportunity:

We are recruiting for an Executive Coordinator - Programs and Services

This is a contract full-time position until May 19, 2028 to fill an existing vacancy (35 hours per week Monday to Friday 9am to 5pm) based at 737 Woolwich St. Guelph.

The Executive Coordinator – Programs & Services (EC – Programs & Services) is a key member of the Administration Team, providing executive-level administrative and operational support to the Senior Leadership Team and contributing to the effective functioning of the organization in a complex and dynamic environment. This position supports organizational excellence by coordinating high-level schedules, managing confidential and sensitive information, and facilitating corporate governance, operational systems, and cross-functional initiatives across the Canadian Mental Health Association Waterloo Wellington (CMHA WW).

Reporting to the Manager, Governance and Administration, the EC – Programs & Services contributes to a collaborative, flexible, and solutions-focused team that adapts to shifting priorities and supports Senior Leadership, leaders and staff in delivering high-quality mental health services to clients and families.

The Executive Coordinator – Programs & Services performs a wide range of duties for the Canadian Mental Health Association Waterloo Wellington, which may include, but are not limited to, the responsibilities outlined below. Other relevant responsibilities and duties may be assigned as needed to support organizational priorities.

Executive Leadership Administration and Strategic Coordination

Provide comprehensive administrative support to Senior Leadership, including management of complex, fast-paced calendars while prioritizing competing demands, and coordinating high-level meetings and initiatives while maintaining a high degree of confidentiality, discretion and professional judgement.
Serve as a primary point of contact for internal staff inquiries, community partners, and external stakeholders, ensuring professionalism, responsiveness, and discretion in all communications.
Coordinate and support organizational committees, councils and leadership meetings by managing scheduling, preparing agendas, compiling and formatting materials, recording meeting minutes, arranging logistics (including catering and organizing meeting locations), and tracking follow-up actions to completion.
Draft, edit, and format internal and external communications, including correspondence, reports, forms, SharePoint content, presentations, and visual materials (i.e. posters and infographics), ensuring clarity, accuracy, and alignment with CMHA WW branding and standards.
Monitor progress on organizational work plans and strategic priorities, providing administrative tracking and follow - up to support timely execution.
Assist in planning and executing agency events, including all-staff meetings and recognition initiatives.
Support purchasing and procurement of agency and program resources in accordance with agency policies and Broader Public Sector (BPS) procurement standards.
Assist with coordination and communication of internal and external training and professional development opportunities, including registration support for Directors, Leaders and staff.
Prepare reports, assist with policy updates, and support quality improvement and evaluation initiatives, contributing to the ongoing enhancement of programs, services, and processes across CMHA WW.

Program Operations and Service Delivery Support

Provide comprehensive administrative support to Service Directors and Leaders across CMHA WW programs and services, including resource purchasing and management, development and posting of program materials, SharePoint sites updates, training coordination, committee support, team scheduling and other program administrative support as needed.
Coordinate and support program and service level committees and councils (e.g., Human Services & Justice Coordinating Committee, Youth Council, Interprofessional Service Advisory Group), including scheduling, documentation preparation, and follow-up action.
Support agency administrative operations including SharePoint site updates and maintenance, room bookings, catering coordination, agency and staff events, and community events hosted at CMHA WW sites.
Provide responsive and proactive follow-up on meeting requests, inquiries, and action items requiring Leadership attention to ensure timely resolution and operational continuity.
Facilitate clear, accurate, and timely communication between the Leadership Team and internal stakeholders to promote organizational efficiency and accessibility.
Liaise with external community and system partners and the public, as required, representing the organization with professionalism and responsiveness.

Organizational Collaboration and Administration Team Support

Actively participate in Administration Team meetings, cross-agency initiatives, and organizational planning activities.
Support special projects and internal initiatives as directed by the Manager, Administration and Governance, maintaining accurate timelines and monitoring deliverables to ensure timely completion.
Facilitate knowledge transfer and process orientation for new Administrative Team members to ensure alignment with agency policies, procedures, and performance expectations.
Provide vacation coverage and additional support during peak periods to ensure continuity of administrative operations.
Foster collaboration across services, programs, departments, and community partners to support coordinated and client-focused service delivery.
Support the organization’s Equity, Inclusion, Diversity and Anti-Racism (EIDAR) initiatives through administrative coordination and participation in related activities.
Maintain strict adherence to confidentiality, information security, and records retention standards, safeguarding sensitive information with professionalism and discretion.
Apply CMHA WW privacy, quality, and risk management standards consistently across all responsibilities and duties.
Demonstrate commitment to CMHA WW’s Mission, Vision, and Values in all daily work and professional interactions.

Qualifications:

Completion of a post-secondary diploma in Business, Office Administration or a related discipline is required, post-secondary degree is preferred.
Minimum of three (3) years of administrative experience, previous experience in healthcare administration and/or community services is considered an asset.
Meticulous attention to detail and organizational skills, including the ability to prioritize competing tasks and manage shifting priorities effectively.
Excellent time-management and project management skills, with the ability to prioritize competing tasks and adapt to shifting demands.
Strong written and verbal communication skills, with the ability to craft compelling messages tailored to different stakeholders.
Demonstrated ability to maintain confidentiality and handle sensitive information with discretion, along with foundational financial administration skills such as credit card reconciliation and accurate record-keeping.
Ability to anticipate needs and take proactive initiative in supporting Senior Leadership and Leaders, paired with strong problem-solving and critical-thinking skills to effectively manage complex, time-sensitive priorities.
Advanced proficiency in MS Office (Outlook, Word, Excel, PowerPoint) and PDF tools, with additional experience using Teams, SharePoint, Visio, or design software (e.g., Publisher, infographic tools) considered an asset.
Valid G Class driver’s license, access to a reliable personal vehicle, and appropriate insurance (travel to on-site meetings, events, and agency partners may be required).
Embodies and promotes CMHA WW’s core values of Mutual Respect, Integrity, Accountability, Excellence, and Innovation in all professional interactions and decision-making.

If you are interested in this position, please submit a resume and cover letter in one document outlining how your skills, qualifications and experience meet the position requirements.

CLASSIFICATION AND RATE OF PAY: Level 4 (Non-Union) $29.29 to $35.56 per hour

CMHA WW, as an equal opportunity employer, embraces diversity and is committed to creating an inclusive workplace. Our goal is to attract, develop and retain talented employees from diverse backgrounds, allowing us to benefit from a wide variety of experiences and perspectives. We welcome applications from all qualified persons.

*We do not use AI in our screening process.

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More about this job

Responsibilities

The Executive Coordinator provides high-level administrative and operational support to the Senior Leadership Team, including calendar management, meeting coordination, and document preparation. They also facilitate cross-functional initiatives, manage program resources, and ensure organizational compliance with privacy and quality standards.

Requirements

Candidates must have a post-secondary diploma in Business or Office Administration and at least three years of administrative experience. Proficiency in MS Office and strong organizational, communication, and problem-solving skills are essential for this role.

Skills

Administrative support
Calendar management
Project management
Communication
Time management
Confidentiality
Financial administration
Problem-solving
Critical thinking
MS Office
SharePoint
Records retention
Procurement
Event planning
Stakeholder management
Policy updates

Benefits

Competitive compensation
Generous benefits
Healthcare of Ontario Pension Plan (HOOPP)
Career development opportunities

Visa sponsorship

Not detected in the job text

Keywords

Administrative
Healthcare Administration
Community Services
Executive Support
Governance
Strategic Coordination
Procurement
SharePoint
MS Office
Records Management
Policy Development
Quality Improvement
Stakeholder Engagement
Project Management
Financial Administration
Credit Card Reconciliation
Event Coordination
Mental Health Services
Accreditation Canada
HOOPP
EIDAR
Professionalism
Confidentiality
Time Management
Logistics
Reporting
Communication
Collaboration
Operational Support
Compliance

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