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Added 1 hour ago
LC
Athletics & Recreation Coordinator
Lambton College
Sarnia, ON
- Internship
Knowledgeable of department programs and specific league rules with the ability to properly enforce them.
Added 1 hour ago
TI
Volunteer
The Impact Ambassadors
Toronto, ON
- Full-time
We're looking for enthusiastic, organized and creative volunteers to support TIA's community development and youth programs. across TIA’s pillars by helping plan and facilitate workshops,…
Added 3 hours ago
BB
Event Coordinator
Bond Brand Loyalty
Toronto, ON
- $50,000 to $62,500 CAD / year
As an Event Coordinator, you’ll be part of the team behind live experiences for top-tier clients, from corporate meetings and conventions to incentive travel programs. Working alongside our…
Added 7 hours ago
SW
Administration and Events Coordinator *email to apply*
Sport Wood Buffalo Association
Fort McMurray, AB
- Full-time
Position: Administration and Events Coordinator
Added 8 hours ago
BC
Employment Opportunity – BCSA Literacy Outreach Facilitator
Bamfield Community School Association
ON · Regional Municipality of York, ON
- Internship
The Literacy Outreach Facilitator works in collaboration with the BCSA Coordinator to offer a diversity of programs, workshops, and events designed to meet the needs and interests of the…
Added 10 hours ago
UO
Co-op Coordinator
University of Victoria
Victoria, BC
- Full-time
The Co-op Coordinator will participate in the planning, development and administration of the co-op and career programs in assigned departments and is responsible for coordinating the…
Added 12 hours ago
PT Supportive Housing Coordinator
Indwell
Kitchener, ON
Position Description: Reporting to the Supportive Housing Team Lead, as the Supportive Housing Coordinator, you will work alongside residents who have experienced mental health concerns…
Added 13 hours ago
LC
Athletics & Recreation Coordinator
Lambton College
Sarnia, ON
- Internship
Knowledgeable of department programs and specific league rules with the ability to properly enforce them.
Added 16 hours ago
Supportive Housing Coordinator- Casual
Indwell
Sarnia, ON
Position Description: Reporting to the Program Supervisor, as the Supportive Housing Coordinator, you will work alongside residents who have experience with mental health and/or substance…
Added 16 hours ago
SH
Clinical Resource Nurse - Charge Nurse
Shared Health-Soins Communs
Dauphin, MB
- Full-time
Under the general supervision of the Client Care Coordinator and/or Care Team Manager, and while demonstrating a commitment to the vision, mission, values and strategic priorities of…
Added 17 hours ago
Clinical Resource Nurse - Charge Nurse
Winnipeg Regional Health Authority
Dauphin, MB
Under the general supervision of the Client Care Coordinator and/or Care Team Manager, and while demonstrating a commitment to the vision, mission, values and strategic priorities of…
Added 18 hours ago
TU
Administrative Coordinator
The University of British Columbia
Williams Lake, BC
- $4,756.11 to $5,802.73 CAD / month
- Part-time
The Administrative Coordinator provides administrative, financial and human resources (HR) support to AFRF research station and works closely with the Site Manager to support the effective…
Added 18 hours ago
TU
Undergraduate Admissions Coordinator
The University of British Columbia
Vancouver, BC
- $5,027 to $5,413 CAD / month
- Full-time
Student Service Undergraduate and Certificate Programs | School of Nursing | Faculty of Applied Science
Added 18 hours ago
ML
MRO Coordinator
Maple Leaf Foods Inc
ON · Hannon, ON
- $47,000 to $69,000 CAD / year
- Part-time
Reporting to the MRO Leader the MRO Coordinator maintains the inventory management and warehousing long-term strategies based on the consequences of equipment failure and the business’…
Added 18 hours ago
ML
MRO Coordinator
Maple Leaf Foods Inc
Mississauga, ON
- $47,000 to $69,000 CAD / year
- Part-time
Reporting to the Maintenance Manager the MRO Coordinator maintains the inventory management and warehousing long-term strategies based on the consequences of equipment failure and the…
Added 20 hours ago
Inside Sales Coordinator
CMP Group Ltd.
Vaughan, ON
The Inside Sales Coordinator is responsible for growing sales within the existing customer base and supporting the outside sales and CSR team throughout Canada. This role develops and…
Added 20 hours ago
UO
Administrative Coordinator
University of British Columbia
Williams Lake, BC · BOFF | Alex Fraser Research Forest (AFRFT)
- $4,756.11 to $5,802.73 CAD / month
- Part-time
The Administrative Coordinator provides administrative, financial and human resources (HR) support to AFRF research station and works closely with the Site Manager to support the effective…
Added 22 hours ago
YM
Bilingual Retail Finance Customer Care Coordinator
YAMAHA MOTOR CANADA LTD.
Toronto, ON · North York, ON
- Full-time
Yamaha Motor Finance Canada is the established captive finance division of Yamaha Motor Canada, and a subsidiary of Yamaha Motor Finance Corporation U.S.A, which is focused on providing…
Added 22 hours ago
LC
CS Instructor - Estimating Construction Costs (PROP 1085)
Langara College
Vancouver, BC
- Part-time
Reporting to the Program Coordinator, the Instructor is responsible for the delivery and student evaluation of the assigned course as described in the curriculum/course outline. Instructors…
Added 22 hours ago
PC
Bilingual Event Coordinator
Parkinson Canada
Montreal, QC
- $52,500 to $57,500 CAD / year
- Full-time
The Event Coordinator is responsible for organizing and managing a portfolio of peer-to-peer fundraising events, including Parkinson Canada SuperWalk, SuperMom Walk/Run, Pedaling for…
Added 23 hours ago
TU
Development Coordinator, Corporate & Foundation Relations
The University of British Columbia
Vancouver, BC
- $6,143.67 to $8,830.25 CAD / month
- Full-time
The Development Coordinator is responsible for providing program implementation and coordination to development programs. This position is instrumental in the delivery of programs and…
Added 23 hours ago
CC
IT & Technical Support Coordinator
Carlson Construction Group
North Vancouver, BC
- Full-time
At Carlson Construction Group, technology powers our people, projects, and performance. We're looking for an IT and Technical Support Coordinator who is passionate about delivering…
Added 23 hours ago
TS
Housing Coordinator
The Salvation Army in Canada
Fort McMurray, AB
- Full-time
Housing With Supports is a program that provides both rent subsidies, as well as the assignment of a Housing Coordinator who provides Intensive Case Management and connections to community…
Added 23 hours ago
EC
Training & Events Coordinator
ECO Canada
Calgary, AB
- Full-time
As a key member of the Learning and Events team, the Training and Events Assistant will support the planning, coordination, and execution of various training programs and events organized…
Added 23 hours ago
SH
Clinical Practice Coach
SE Health
Oshawa, ON
- Full-time
…provide clinical practice leadership for Registered Nurses (RN) and Registered Practical Nurses (RPN), using a coaching, mentoring, and quality improvement approach. The key…

Canadian Mental Health Association

Executive Coordinator - Programs and Services

Guelph, ON, N1H 3Z2, Canada

CLASSIFICATION AND RATE OF PAY: Level 4 (Non-Union) $29.29 to $35.56 per hour · Full-time

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Job details

Pay: CLASSIFICATION AND RATE OF PAY: Level 4 (Non-Union) $29.29 to $35.56 per hour
Job type: Full-time
Working hours: 35 hours per week
Posting language: English
Posted: Oct 20, 2026

Original job description

Job Posting Closes: October 29, 2026 at 5:00pm

About Us:

The Canadian Mental Health Association Waterloo Wellington (CMHA WW) provides a full care system for those with addictions, mental health or developmental needs. We serve everyone from children to adults to seniors, all under one roof. Our programs help individuals and families to lead lives filled with meaning and promise. We have 400 staff at offices in Cambridge, Waterloo, Kitchener, Guelph, Fergus, and Mount Forest.

We are fully accredited by Accreditation Canada and are proud of our Exemplary Status (the highest standing) received at our most recent accreditation exercise.

Why Join our Team:

Competitive Compensation and Benefits: Our compensation package includes a competitive salary and generous benefits supporting the wellness of our staff. We are proud to be members of the Healthcare of Ontario Pension Plan (HOOPP) offering one of Canada’s largest and most respected defined benefit plans.

Career Development Opportunities: Our wide range of services and supports allows for varied opportunities for career growth. Our multi-disciplinary approach to care offers cross collaboration and enhanced opportunities for learning. A formal succession planning process is key to our internal leadership recruitment.

Values that include: Mutual Respect, Accountability, Integrity and Excellence and Innovation and a culture that is welcoming and inclusive.

Commitment to Health and Safety: We have a strong health and safety culture at CMHA WW and work tirelessly to address the health and safety needs of staff and the people we serve.

The Opportunity:

We are recruiting for an Executive Coordinator - Programs and Services

This is a contract full-time position until May 19, 2028 to fill an existing vacancy (35 hours per week Monday to Friday 9am to 5pm) based at 737 Woolwich St. Guelph.

The Executive Coordinator – Programs & Services (EC – Programs & Services) is a key member of the Administration Team, providing executive-level administrative and operational support to the Senior Leadership Team and contributing to the effective functioning of the organization in a complex and dynamic environment. This position supports organizational excellence by coordinating high-level schedules, managing confidential and sensitive information, and facilitating corporate governance, operational systems, and cross-functional initiatives across the Canadian Mental Health Association Waterloo Wellington (CMHA WW).

Reporting to the Manager, Governance and Administration, the EC – Programs & Services contributes to a collaborative, flexible, and solutions-focused team that adapts to shifting priorities and supports Senior Leadership, leaders and staff in delivering high-quality mental health services to clients and families.

The Executive Coordinator – Programs & Services performs a wide range of duties for the Canadian Mental Health Association Waterloo Wellington, which may include, but are not limited to, the responsibilities outlined below. Other relevant responsibilities and duties may be assigned as needed to support organizational priorities.

Executive Leadership Administration and Strategic Coordination

Provide comprehensive administrative support to Senior Leadership, including management of complex, fast-paced calendars while prioritizing competing demands, and coordinating high-level meetings and initiatives while maintaining a high degree of confidentiality, discretion and professional judgement.
Serve as a primary point of contact for internal staff inquiries, community partners, and external stakeholders, ensuring professionalism, responsiveness, and discretion in all communications.
Coordinate and support organizational committees, councils and leadership meetings by managing scheduling, preparing agendas, compiling and formatting materials, recording meeting minutes, arranging logistics (including catering and organizing meeting locations), and tracking follow-up actions to completion.
Draft, edit, and format internal and external communications, including correspondence, reports, forms, SharePoint content, presentations, and visual materials (i.e. posters and infographics), ensuring clarity, accuracy, and alignment with CMHA WW branding and standards.
Monitor progress on organizational work plans and strategic priorities, providing administrative tracking and follow - up to support timely execution.
Assist in planning and executing agency events, including all-staff meetings and recognition initiatives.
Support purchasing and procurement of agency and program resources in accordance with agency policies and Broader Public Sector (BPS) procurement standards.
Assist with coordination and communication of internal and external training and professional development opportunities, including registration support for Directors, Leaders and staff.
Prepare reports, assist with policy updates, and support quality improvement and evaluation initiatives, contributing to the ongoing enhancement of programs, services, and processes across CMHA WW.

Program Operations and Service Delivery Support

Provide comprehensive administrative support to Service Directors and Leaders across CMHA WW programs and services, including resource purchasing and management, development and posting of program materials, SharePoint sites updates, training coordination, committee support, team scheduling and other program administrative support as needed.
Coordinate and support program and service level committees and councils (e.g., Human Services & Justice Coordinating Committee, Youth Council, Interprofessional Service Advisory Group), including scheduling, documentation preparation, and follow-up action.
Support agency administrative operations including SharePoint site updates and maintenance, room bookings, catering coordination, agency and staff events, and community events hosted at CMHA WW sites.
Provide responsive and proactive follow-up on meeting requests, inquiries, and action items requiring Leadership attention to ensure timely resolution and operational continuity.
Facilitate clear, accurate, and timely communication between the Leadership Team and internal stakeholders to promote organizational efficiency and accessibility.
Liaise with external community and system partners and the public, as required, representing the organization with professionalism and responsiveness.

Organizational Collaboration and Administration Team Support

Actively participate in Administration Team meetings, cross-agency initiatives, and organizational planning activities.
Support special projects and internal initiatives as directed by the Manager, Administration and Governance, maintaining accurate timelines and monitoring deliverables to ensure timely completion.
Facilitate knowledge transfer and process orientation for new Administrative Team members to ensure alignment with agency policies, procedures, and performance expectations.
Provide vacation coverage and additional support during peak periods to ensure continuity of administrative operations.
Foster collaboration across services, programs, departments, and community partners to support coordinated and client-focused service delivery.
Support the organization’s Equity, Inclusion, Diversity and Anti-Racism (EIDAR) initiatives through administrative coordination and participation in related activities.
Maintain strict adherence to confidentiality, information security, and records retention standards, safeguarding sensitive information with professionalism and discretion.
Apply CMHA WW privacy, quality, and risk management standards consistently across all responsibilities and duties.
Demonstrate commitment to CMHA WW’s Mission, Vision, and Values in all daily work and professional interactions.

Qualifications:

Completion of a post-secondary diploma in Business, Office Administration or a related discipline is required, post-secondary degree is preferred.
Minimum of three (3) years of administrative experience, previous experience in healthcare administration and/or community services is considered an asset.
Meticulous attention to detail and organizational skills, including the ability to prioritize competing tasks and manage shifting priorities effectively.
Excellent time-management and project management skills, with the ability to prioritize competing tasks and adapt to shifting demands.
Strong written and verbal communication skills, with the ability to craft compelling messages tailored to different stakeholders.
Demonstrated ability to maintain confidentiality and handle sensitive information with discretion, along with foundational financial administration skills such as credit card reconciliation and accurate record-keeping.
Ability to anticipate needs and take proactive initiative in supporting Senior Leadership and Leaders, paired with strong problem-solving and critical-thinking skills to effectively manage complex, time-sensitive priorities.
Advanced proficiency in MS Office (Outlook, Word, Excel, PowerPoint) and PDF tools, with additional experience using Teams, SharePoint, Visio, or design software (e.g., Publisher, infographic tools) considered an asset.
Valid G Class driver’s license, access to a reliable personal vehicle, and appropriate insurance (travel to on-site meetings, events, and agency partners may be required).
Embodies and promotes CMHA WW’s core values of Mutual Respect, Integrity, Accountability, Excellence, and Innovation in all professional interactions and decision-making.

If you are interested in this position, please submit a resume and cover letter in one document outlining how your skills, qualifications and experience meet the position requirements.

CLASSIFICATION AND RATE OF PAY: Level 4 (Non-Union) $29.29 to $35.56 per hour

CMHA WW, as an equal opportunity employer, embraces diversity and is committed to creating an inclusive workplace. Our goal is to attract, develop and retain talented employees from diverse backgrounds, allowing us to benefit from a wide variety of experiences and perspectives. We welcome applications from all qualified persons.

*We do not use AI in our screening process.

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More about this job

Responsibilities

The Executive Coordinator provides high-level administrative and operational support to the Senior Leadership Team, including calendar management, meeting coordination, and document preparation. They also facilitate cross-functional initiatives, manage program resources, and ensure organizational compliance with privacy and quality standards.

Requirements

Candidates must have a post-secondary diploma in Business or Office Administration and at least three years of administrative experience. Proficiency in MS Office and strong organizational, communication, and problem-solving skills are essential for this role.

Skills

Administrative support
Calendar management
Project management
Communication
Time management
Confidentiality
Financial administration
Problem-solving
Critical thinking
MS Office
SharePoint
Records retention
Procurement
Event planning
Stakeholder management
Policy updates

Benefits

Competitive compensation
Generous benefits
Healthcare of Ontario Pension Plan (HOOPP)
Career development opportunities

Visa sponsorship

Not detected in the job text

Keywords

Administrative
Healthcare Administration
Community Services
Executive Support
Governance
Strategic Coordination
Procurement
SharePoint
MS Office
Records Management
Policy Development
Quality Improvement
Stakeholder Engagement
Project Management
Financial Administration
Credit Card Reconciliation
Event Coordination
Mental Health Services
Accreditation Canada
HOOPP
EIDAR
Professionalism
Confidentiality
Time Management
Logistics
Reporting
Communication
Collaboration
Operational Support
Compliance

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