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Added 7 mins ago
AC
Infrastructure & Capital Projects - Senior Project Manager (Datacenter Construction ),COM
Accenture Construct
Toronto, ON
- Full-time
Establish and deliver progress reports, proposals, and presentations to various audiences, including the project team, client executives, key stakeholders, and Operations
Added 21 mins ago
M
Customer Success Coordinator
MSALABS
Quebec, QC
- Full-time
Maintain accurate and current project status records in the appropriate systems to support client communication, internal coordination, management reporting, and future analysis
Added 21 mins ago
NB
Associate
National Bank of Canada
Sorel-Tracy, QC
- Full-time
…assets of more than 400,000 clients in about 100 branches. Reporting to the regional manager, you will team up with a wealth advisor to offer an exceptional client experience. Collaboration…
Added 37 mins ago
DC
Senior Project Manager – Transportation/Traffic Engineering & Roadway Safety
Dillon Consulting Limited
Guelph, ON · Hamilton, ON · Kingston, ON · Kitchener, ON · Oakville, ON · Ottawa, ON · Toronto, ON · Vaughan, ON · North York, ON
- Full-time
…resource, you will serve as Project Director, Senior Project Manager, or Strategic Advisor on complex traffic operations, corridor safety reviews, traffic impact assessments, parking…
Added 1 hour ago
PV
Hospital Manager
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Timmins, ON
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…Timmins Animal Hospital has an amazing opportunity for a Hospital Manager interested in growing the practice for a community in need. If you're passionate about providing unparalleled…
Added 2 hours ago
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Associate, Transaction Banking Product Development
TD
Toronto, ON
- Full-time
…will require a detailed understanding the TB business, our client segments, cash management strategy, payables & receivables as well as deep knowledge of industry changes that impact the…
Added 2 hours ago
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Associate – Payables and Receivables Product Management, Transaction Banking Product
TD
Toronto, ON
- Full-time
…commercialization, and on-going management of a product/service. Reporting to Payments Product, the successful candidate could be involved in several cross-GTB initiatives related to…
Added 3 hours ago
AC
Infrastructure & Capital Projects - Office Manager, COM
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Toronto, ON
- Full-time
Effective facility management of the office facilities occupied by the integrated project team, made up of the client, delivery partners and contractors.
Added 3 hours ago
AC
Senior Manager, Supply Chain
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Markham, ON
- $170,000 to $225,000 CAD / year
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Strong project management skills, including forecasting, reporting, and change management.
Added 4 hours ago
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Manager Care Team Regina Pioneer Village Dementia Care
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Regina, SK
- Full-time
Job Description: The Manager, Care Team is a key leader in Saskatchewan health care, partnering with system leaders to achieve our province’s healthcare goals. Reporting to the Director of…
Added 4 hours ago
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Senior Roster Coordinator South and East Region
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Support care coordination and respond to client, support worker, and case manager queries
Added 4 hours ago
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Onboarding Engagement Project Manager, AVP
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Calgary, AB
- Full-time
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Added 5 hours ago
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Strong campaign measurement skills, including tracking, reporting, performance analysis, and working knowledge of Google Analytics and Google Tag Manager
Added 6 hours ago
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Manager, Talent Acquisition
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Toronto, ON
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Reporting to the Senior Manager, Talent Acquisition and as a pivotal member of the Talent Acquisition leadership team, you will coach and lead recruiting professionals from sourcing top…
Added 6 hours ago
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Surrey, BC
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Added 6 hours ago
UO
Manager, School of Pharmaceutical Sciences
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Spécialiste du support client bilingue - Québec
Added 7 hours ago
SB
Project Manager
Sky Building Restoration
Oakville, ON
- Full-time
The Project Manager will have overall responsibility for the successful delivery of assigned projects, ensuring they are completed safely, efficiently, on schedule, within budget, and in…
Added 7 hours ago
SC
Construction Project Coordinator
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Toronto, ON
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Assist Procurement Manager to Source and manage materials, equipment, and subcontractors.
Added 8 hours ago
SM
29954-RFR-DTS-071 – Project Manager
S M Software Solutions Inc
Winnipeg, MB
- Full-time
Client: Government of Manitoba – 29954-RFR-DTS-071
Added 8 hours ago
SM
29954-RFR-DTS-071 – Project Manager
S M Software Solutions Inc
Winnipeg, MB
- Full-time
Client: Government of Manitoba – 29954-RFR-DTS-071
Added 9 hours ago
AC
Senior Manager, Canadian Corporate Tax
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Added 9 hours ago
AC
Senior Tax Manager
Accountor CPA
Calgary, AB
- Full-time
The Senior Tax Manager will take ownership of a portfolio of client files from planning through completion, provide technical guidance to staff, identify tax planning opportunities, and act…
Added 9 hours ago
HT
IT Manager
Hammehr Talent Consultants
Toronto, ON · Greater Toronto Area, Canada
- Full-time
Hammehr invites applications for the role of IT Manager on behalf of our client for a full-time permanent opportunity.
Added 10 hours ago
PR
Occupational Therapist (OT), HART Hub
Peterborough Regional Health Centre
Peterborough, ON
- Full-time
Jointly reporting to the PRHC Manager, Adult Outpatient Mental Health & Addiction Programs, and the Fourcast Addiction Services HART Hub Manager, the OT will work onsite at the Peterborough…

Canadian Mental Health Association

Executive Coordinator - Programs and Services

Guelph, ON, N1H 3Z2, Canada

CLASSIFICATION AND RATE OF PAY: Level 4 (Non-Union) $29.29 to $35.56 per hour · Full-time

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Job details

Pay: CLASSIFICATION AND RATE OF PAY: Level 4 (Non-Union) $29.29 to $35.56 per hour
Job type: Full-time
Working hours: 35 hours per week
Posting language: English
Posted: Oct 20, 2026

Original job description

Job Posting Closes: October 29, 2026 at 5:00pm

About Us:

The Canadian Mental Health Association Waterloo Wellington (CMHA WW) provides a full care system for those with addictions, mental health or developmental needs. We serve everyone from children to adults to seniors, all under one roof. Our programs help individuals and families to lead lives filled with meaning and promise. We have 400 staff at offices in Cambridge, Waterloo, Kitchener, Guelph, Fergus, and Mount Forest.

We are fully accredited by Accreditation Canada and are proud of our Exemplary Status (the highest standing) received at our most recent accreditation exercise.

Why Join our Team:

Competitive Compensation and Benefits: Our compensation package includes a competitive salary and generous benefits supporting the wellness of our staff. We are proud to be members of the Healthcare of Ontario Pension Plan (HOOPP) offering one of Canada’s largest and most respected defined benefit plans.

Career Development Opportunities: Our wide range of services and supports allows for varied opportunities for career growth. Our multi-disciplinary approach to care offers cross collaboration and enhanced opportunities for learning. A formal succession planning process is key to our internal leadership recruitment.

Values that include: Mutual Respect, Accountability, Integrity and Excellence and Innovation and a culture that is welcoming and inclusive.

Commitment to Health and Safety: We have a strong health and safety culture at CMHA WW and work tirelessly to address the health and safety needs of staff and the people we serve.

The Opportunity:

We are recruiting for an Executive Coordinator - Programs and Services

This is a contract full-time position until May 19, 2028 to fill an existing vacancy (35 hours per week Monday to Friday 9am to 5pm) based at 737 Woolwich St. Guelph.

The Executive Coordinator – Programs & Services (EC – Programs & Services) is a key member of the Administration Team, providing executive-level administrative and operational support to the Senior Leadership Team and contributing to the effective functioning of the organization in a complex and dynamic environment. This position supports organizational excellence by coordinating high-level schedules, managing confidential and sensitive information, and facilitating corporate governance, operational systems, and cross-functional initiatives across the Canadian Mental Health Association Waterloo Wellington (CMHA WW).

Reporting to the Manager, Governance and Administration, the EC – Programs & Services contributes to a collaborative, flexible, and solutions-focused team that adapts to shifting priorities and supports Senior Leadership, leaders and staff in delivering high-quality mental health services to clients and families.

The Executive Coordinator – Programs & Services performs a wide range of duties for the Canadian Mental Health Association Waterloo Wellington, which may include, but are not limited to, the responsibilities outlined below. Other relevant responsibilities and duties may be assigned as needed to support organizational priorities.

Executive Leadership Administration and Strategic Coordination

Provide comprehensive administrative support to Senior Leadership, including management of complex, fast-paced calendars while prioritizing competing demands, and coordinating high-level meetings and initiatives while maintaining a high degree of confidentiality, discretion and professional judgement.
Serve as a primary point of contact for internal staff inquiries, community partners, and external stakeholders, ensuring professionalism, responsiveness, and discretion in all communications.
Coordinate and support organizational committees, councils and leadership meetings by managing scheduling, preparing agendas, compiling and formatting materials, recording meeting minutes, arranging logistics (including catering and organizing meeting locations), and tracking follow-up actions to completion.
Draft, edit, and format internal and external communications, including correspondence, reports, forms, SharePoint content, presentations, and visual materials (i.e. posters and infographics), ensuring clarity, accuracy, and alignment with CMHA WW branding and standards.
Monitor progress on organizational work plans and strategic priorities, providing administrative tracking and follow - up to support timely execution.
Assist in planning and executing agency events, including all-staff meetings and recognition initiatives.
Support purchasing and procurement of agency and program resources in accordance with agency policies and Broader Public Sector (BPS) procurement standards.
Assist with coordination and communication of internal and external training and professional development opportunities, including registration support for Directors, Leaders and staff.
Prepare reports, assist with policy updates, and support quality improvement and evaluation initiatives, contributing to the ongoing enhancement of programs, services, and processes across CMHA WW.

Program Operations and Service Delivery Support

Provide comprehensive administrative support to Service Directors and Leaders across CMHA WW programs and services, including resource purchasing and management, development and posting of program materials, SharePoint sites updates, training coordination, committee support, team scheduling and other program administrative support as needed.
Coordinate and support program and service level committees and councils (e.g., Human Services & Justice Coordinating Committee, Youth Council, Interprofessional Service Advisory Group), including scheduling, documentation preparation, and follow-up action.
Support agency administrative operations including SharePoint site updates and maintenance, room bookings, catering coordination, agency and staff events, and community events hosted at CMHA WW sites.
Provide responsive and proactive follow-up on meeting requests, inquiries, and action items requiring Leadership attention to ensure timely resolution and operational continuity.
Facilitate clear, accurate, and timely communication between the Leadership Team and internal stakeholders to promote organizational efficiency and accessibility.
Liaise with external community and system partners and the public, as required, representing the organization with professionalism and responsiveness.

Organizational Collaboration and Administration Team Support

Actively participate in Administration Team meetings, cross-agency initiatives, and organizational planning activities.
Support special projects and internal initiatives as directed by the Manager, Administration and Governance, maintaining accurate timelines and monitoring deliverables to ensure timely completion.
Facilitate knowledge transfer and process orientation for new Administrative Team members to ensure alignment with agency policies, procedures, and performance expectations.
Provide vacation coverage and additional support during peak periods to ensure continuity of administrative operations.
Foster collaboration across services, programs, departments, and community partners to support coordinated and client-focused service delivery.
Support the organization’s Equity, Inclusion, Diversity and Anti-Racism (EIDAR) initiatives through administrative coordination and participation in related activities.
Maintain strict adherence to confidentiality, information security, and records retention standards, safeguarding sensitive information with professionalism and discretion.
Apply CMHA WW privacy, quality, and risk management standards consistently across all responsibilities and duties.
Demonstrate commitment to CMHA WW’s Mission, Vision, and Values in all daily work and professional interactions.

Qualifications:

Completion of a post-secondary diploma in Business, Office Administration or a related discipline is required, post-secondary degree is preferred.
Minimum of three (3) years of administrative experience, previous experience in healthcare administration and/or community services is considered an asset.
Meticulous attention to detail and organizational skills, including the ability to prioritize competing tasks and manage shifting priorities effectively.
Excellent time-management and project management skills, with the ability to prioritize competing tasks and adapt to shifting demands.
Strong written and verbal communication skills, with the ability to craft compelling messages tailored to different stakeholders.
Demonstrated ability to maintain confidentiality and handle sensitive information with discretion, along with foundational financial administration skills such as credit card reconciliation and accurate record-keeping.
Ability to anticipate needs and take proactive initiative in supporting Senior Leadership and Leaders, paired with strong problem-solving and critical-thinking skills to effectively manage complex, time-sensitive priorities.
Advanced proficiency in MS Office (Outlook, Word, Excel, PowerPoint) and PDF tools, with additional experience using Teams, SharePoint, Visio, or design software (e.g., Publisher, infographic tools) considered an asset.
Valid G Class driver’s license, access to a reliable personal vehicle, and appropriate insurance (travel to on-site meetings, events, and agency partners may be required).
Embodies and promotes CMHA WW’s core values of Mutual Respect, Integrity, Accountability, Excellence, and Innovation in all professional interactions and decision-making.

If you are interested in this position, please submit a resume and cover letter in one document outlining how your skills, qualifications and experience meet the position requirements.

CLASSIFICATION AND RATE OF PAY: Level 4 (Non-Union) $29.29 to $35.56 per hour

CMHA WW, as an equal opportunity employer, embraces diversity and is committed to creating an inclusive workplace. Our goal is to attract, develop and retain talented employees from diverse backgrounds, allowing us to benefit from a wide variety of experiences and perspectives. We welcome applications from all qualified persons.

*We do not use AI in our screening process.

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More about this job

Responsibilities

The Executive Coordinator provides high-level administrative and operational support to the Senior Leadership Team, including calendar management, meeting coordination, and document preparation. They also facilitate cross-functional initiatives, manage program resources, and ensure organizational compliance with privacy and quality standards.

Requirements

Candidates must have a post-secondary diploma in Business or Office Administration and at least three years of administrative experience. Proficiency in MS Office and strong organizational, communication, and problem-solving skills are essential for this role.

Skills

Administrative support
Calendar management
Project management
Communication
Time management
Confidentiality
Financial administration
Problem-solving
Critical thinking
MS Office
SharePoint
Records retention
Procurement
Event planning
Stakeholder management
Policy updates

Benefits

Competitive compensation
Generous benefits
Healthcare of Ontario Pension Plan (HOOPP)
Career development opportunities

Visa sponsorship

Not detected in the job text

Keywords

Administrative
Healthcare Administration
Community Services
Executive Support
Governance
Strategic Coordination
Procurement
SharePoint
MS Office
Records Management
Policy Development
Quality Improvement
Stakeholder Engagement
Project Management
Financial Administration
Credit Card Reconciliation
Event Coordination
Mental Health Services
Accreditation Canada
HOOPP
EIDAR
Professionalism
Confidentiality
Time Management
Logistics
Reporting
Communication
Collaboration
Operational Support
Compliance

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