Office & administration jobs in Canada

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Added 5 days ago
CO
Admin Assistant City Manager’s Office
City of Delta
Vancouver, BC · City Hall, British Columbia
- Full-time
A minimum of three (3) years of high level office experience plus post-secondary education in Business Administration; an equivalent combination of education and experience will be…
Added 5 days ago
CN
Administrative Assistant
Canadian Nuclear Laboratories LTD
Chalk River, ON
- Full-time
Working schedule: Five (5) days per week, seven and a half (7.5) hours per day for a thirty-seven and a half (37.5) hour work week
Added 5 days ago
E
Procurement Specialist
EllisDon
Mississauga, ON
- Full-time
Bachelor’s degree in Supply Chain Management, Business Administration, or a related field.
Added 5 days ago
SH
Event Coordinator
Sonesta Hotels
Toronto, ON · The Yorkville Royal Sonesta Hotel Toronto, CAD
- Full-time
· Experience using Microsoft Office, CRM systems, social media platforms, and marketing tools preferred.
Added 5 days ago
IO
Associate Procurement Specialist, Buyer
Irving Oil
Saint John, NB
- Full-time
Added 5 days ago
D
Sterilization/Administrative Assistant - Grasslands Dental Care
dentalcorp
Kamloops, BC · Grasslands Dental Care
- Full-time
Previous dental administration and/or sterilization experience is preferred.
Added 5 days ago
Office Administrative Assistant
HealthCareersInSask.ca
Regina, SK
Department: Mental Health Community Clinics/Programs - Administration
Added 5 days ago
C
Administrative Assistant-Bilingual
CIBC
Quebec, QC · Ste.-Foy, QC
- Full-time
You need to be legally eligible to work at the location(s) specified above and, where applicable, must have a valid work or study permit
Added 5 days ago
C
Research Assistant, Knowledge Institute on Child and Youth Mental Health and Addictions- Temporary, Part-Time (0.5) (Until April 2028)
CHEO
Ottawa, ON
- Part-time
Strong computer skills (Microsoft Office) (Essential)
Added 5 days ago
EJ
Branch Office Administrator
Edward Jones
Lasalle, ON
- Full-time
If you find yourself looking for a fulfilling career, the Branch Office Administrator (BOA) role may be the right opportunity for you. BOAs team up with financial advisors to help clients…
Added 5 days ago
Executive Assistant (IP Alberta)
Alberta Innovates / InnoTech Alberta
Calgary, AB
The Executive Assistant for the IP Alberta office is an opportunity to be part of a professional, purpose-driven team that values collaboration, innovation, accountability, and continuous…
Added 5 days ago
PP
Property Administrator
Precise Properties Inc
Hamilton, ON
- $39,000 to $45,000 CAD / year
- Full-time
Candidate must have strong people, administrative and organizational skills
Added 5 days ago
DC
Coordinator, Contract Services (Procurement Officer)
Defence Construction Canada
Calgary, AB
- Contract
Experience in construction procurement, contract administration, consultant selection, project delivery, engineering, architecture, or a related field
Added 5 days ago
SL
Finance Administrative Officer
St. Lawrence College
ON · Ontario, Canada
- Full-time
A minimum of a 3 year diploma or degree in Business, Finance or Office Administration.
Added 5 days ago
IG
Administrative Assistant
IMT Group
Ingersoll, ON
- $54,500 to $75,300 CAD / year
- Full-time
The Administrative Assistant serves as the central administrative resource for the site and is responsible for office administration, reception services, visitor management, and…
Added 5 days ago
MT
Bilingual Administrative Assistant - Professional Journey Office
McCarthy Tétrault LLP
Montreal, QC
- Full-time
We are recruiting for a Bilingual Administrative Assistant, Professional Journey Office (PJO) to join our team in our Toronto or Montréal office. The successful candidate must have a…
Added 5 days ago
MT
Administrative Assistant - Professional Journey Office
McCarthy Tétrault LLP
Toronto, ON
- Full-time
We are recruiting for an Administrative Assistant, Professional Journey Office (PJO) to join our team in our Toronto or Montréal office. The successful candidate must have a minimum of…
Added 5 days ago
A
Executive Assistant
Adecco
Toronto, ON
- $35 to $40 CAD / hour
- Temporary
…support to a busy Executive team with heavy calendaring, travel, administration and expenses. As a highly experienced Executive Assistant, you will use your skills and experience to provide…
Added 5 days ago
IG
Administrative Assistant
Insight Global
Toronto, ON
- $20 to $22 CAD / hour
- Contract
…successful candidate will reconcile documents coming into the office and file them in the appropriate areas. The ideal candidate will be tech-savvy, have a keen eye for detail, and be able…
Added 5 days ago
TS
IT Asset Management Analyst
The Salvation Army in Canada
Toronto, ON
- Contract
Demonstrated expertise in IT infrastructure, systems administration, application support, and technology operations across multiple technical disciplines.
Added 5 days ago
TS
IT Asset Management Analyst
The Salvation Army in Canada
Toronto, ON · Greater Toronto Area, Canada
- Contract
Demonstrated expertise in IT infrastructure, systems administration, application support, and technology operations across multiple technical disciplines.
Added 5 days ago
QM
Réceptionniste - embauche rapide - disponible immédiatement / Receptionist - Quick Hire - Available
Quantum Management Services Ltd.
Montreal, QC
- $20 to $25 CAD / hour
- Contract
- Previous experience in reception, administration, customer service, or office support is an asset
Added 5 days ago
CW
Business Administrative Office Coordinator
Canadian Wealth Inc.
Calgary, AB
- Full-time
We are looking for a motivated, organized, and ambitious Business Administrative Coordinator to join our Calgary office.
Added 5 days ago
UW
Bilingual Executive Assistant
Up With Women / Exponenti'elles
Toronto, ON · Greater Toronto Area, Canada
- Full-time
Post-secondary education in Business Administration, Office Administration, Human Resources, Project Management, or a related field, or an equivalent combination of education and experience.
Added 5 days ago
RD
IT Application Security Manager
Randstad Digital
Toronto, ON
- Full-time

Canadian Nuclear Laboratories LTD

Administrative Assistant

Chalk River, ON, Canada

Full-time

Apply on tre.tbe.taleo.net About employer

Applications open in a new tab.

Job details

Job type: Full-time
Experience: 2 to 4 years of related experience or college diploma in a related discipline (e.g., Office Administration).
Posting language: English
Posted: Nov 6, 2026

Original job description

Do you enjoy supporting scientific projects through strong organization, attention to detail, and efficient workflows? Can you see yourself coordinating high-quality documentation, handling confidential, time-sensitive information, and improving departmental processes that support important research and customer projects? If so, our Administrative Assistant opportunity may be the role for you! Apply today!

What you will be doing!

Coordinating departmental office workflows to support efficient operations and project delivery.
Scheduling and coordinating meetings, including booking rooms, sending invitations, arranging catering, and liaising with housekeeping services.
Reviewing incoming correspondence and taking appropriate action to ensure timely responses and follow-up.
Preparing and distributing correspondence, meeting minutes, and action item lists.
Arranging and coordinating business travel and related logistics.
Gathering data and preparing reports to support departmental performance monitoring and decision-making.
Maintaining action logs and tracking deliverables to ensure deadlines and commitments are met.
Operating and troubleshooting general office equipment, including printers, scanners, photocopiers, and fax machines.
Organizing, editing, formatting, and expediting technical reports and other documents to meet quality standards and deadlines.
Coordinating document review workflows to support timely approval and delivery of departmental documents.
Assisting staff with preparing, formatting, and issuing professional correspondence and communications.
Ensuring documents comply with CNL corporate standards, formatting requirements, and document control practices.
Reviewing and updating documents and presentations to ensure accuracy, consistency, and professionalism.
Maintaining electronic filing systems to support efficient document storage, retrieval, and records management.
Managing office supply inventories and coordinating the distribution of materials as required.
Handling sensitive and confidential information related to personnel, financial, security, training, and departmental matters.
Processing invoices and submitting documentation to Accounts Payable for payment.
Preparing purchase requisitions for office supplies, equipment, and service contracts.
Supporting recruitment activities by coordinating approvals, scheduling interviews, and communicating with candidates.
Serving as the primary departmental contact for internal and external stakeholders, providing accurate information and timely responses.
Providing administrative backup support to colleagues and other administrative professionals as required.
Training and supporting junior, new, and casual administrative staff to ensure continuity and consistency of work.
Participating in departmental and cross-functional initiatives aimed at improving processes, policies, and procedures.
Supporting managers in the consistent application of departmental policies, procedures, and administrative processes.
Preparing and disseminating departmental communications to ensure staff receive timely information, guidance, and instructions.
Other duties as assigned by your manager.

What we are looking for:

Education
- Successful completion of secondary school (Grade 12).
- Post-secondary training in Business Administration is an asset.
Experience
- 2 to 4 years of related experience or college diploma in a related discipline (e.g., Office Administration).
- Experience in, or willingness to be trained in, the use of CNL business systems (e.g., Oracle, ATOM, ImpAct, RD Plan)
Knowledge, Skills & Abilities
- Knowledge of administrative theories, concepts, and principles used to provide administrative support to the Department Manager, and knowledge of computers and software such as Microsoft Office and Adobe/Foxit Phantom to be able to develop customized charts, reports, presentations, and technical documents.
- Excellent oral and written communication skills to communicate effectively with all CNL staff, management levels, external organizations, and job candidates.
- Ability to work independently in a rapidly changing environment with conflicting priorities, using prioritization and planning skills to meet established deadlines.
- Team-oriented nature with a demonstrated ability to work well with others and promote a positive work environment.
- Demonstrated leadership skills to train and develop junior administrative staff.
- Demonstrated tact, diplomacy, trust, and discretion in handling of sensitive and confidential information.
- Knowledge of administrative best practices, and current standards in order to help ensure that policies, procedures, and processes are followed, and the department is compliant.
- Understanding of basic financial/accounting practices to provide administrative assistance related to budget issues.
- Ability to use general office equipment such as printers, fax machines, photocopiers and scanners.
- Understanding of CNL’s organizational structure, activities, policies, procedures, processes, and systems.
- Familiarity with industry-specific compliance program language and requirements.
- Familiarity with CANDU Owners Group documents and processes.
Security Clearance Eligibility Required
- Reliability Status with Site Access Security Clearance (SASC), which has a minimum requirement of 3-5 years of verifiable history in Canada, Australia, New Zealand, the United States and/or the United Kingdom. CNL implements security screening in accordance with the Treasury Board of Canada Secretariat's “Standard on Security Screening” and the “Policy on Government Security.”

Working Conditions:

Working schedule: Five (5) days per week, seven and a half (7.5) hours per day for a thirty-seven and a half (37.5) hour work week.
This position is part of the USW 4096-404 Union and is governed by the terms and conditions outlined in their Collective Agreement. As a member of this bargaining unit, you’ll benefit from clear expectations around hours of work, wages, vacation, and other conditions that support a fair and consistent working environment.

Why CNL?

Does the idea of working with a dynamic team across Canada to advance nuclear science and technology for a clean and secure world excite you? At CNL, we’re reinventing ourselves to be industry leaders - pioneering solutions to the problems that matter most.

From building the next generation of clean nuclear and hydrogen energy technologies, to developing targeted cancer treatments, to continuing our global leadership in environmental remediation - we are driven by impact, innovation, and purpose.

What We Offer: A Total Rewards Package

We believe in taking care of our people. Here’s what you can expect as part of our team:

Paid time off: vacation, sick, personal, and floater days
Benefits effective Day One – no waiting period
Tuition support to help you keep learning and growing
A defined-benefit pension plan or a defined-contribution pension plan, depending on your employee group, to support your long‑term financial security

Do Our Priorities Resonate with You?

Delivering clean energy for today and tomorrow
Restoring and protecting the environment
Contributing to the health of Canadians

If so, you’ll feel right at home at CNL!

Location: Onsite

Located in the heart of the Ottawa Valley, our Chalk River site offers a beautiful natural setting with forests, lakes, and wildlife, right at your doorstep. Surrounded by welcoming communities such as Deep River, Petawawa, and Pembroke, you’ll have access to unparalleled outdoor adventures and a fantastic work-life balance.

Please note: This is a fully on-site position based at our Chalk River Laboratory in Ontario.

Our Commitment to Equity, Diversity & Inclusion

At CNL, we are committed to fostering an environment that promotes equity, diversity, and inclusion. We celebrate and welcome employees, stakeholders, and partners of all backgrounds and identities. Click here to read all about it!

We are proud to uphold a workplace culture grounded in our Core Values:

Respect
Teamwork
Accountability
Safety
Integrity
Excellence

These values drive our employment practices and ensure meaningful career development opportunities and accommodations for all employees.

CNL is an equal opportunity employer. If you require accommodation during any phase of the hiring process, please let us know via jobs@cnl.ca. All requests will be handled with confidentiality.

CNL operates on sites located on the traditional lands, waterways and ceded and unceded territories of Indigenous peoples. CNL recognizes and affirms all First Nations, Métis communities and Inuit in this land we now know as Canada. We acknowledge, respect and seek to better understand Indigenous history, rights and title on the lands where we work and develop projects. We honour and respect the importance of the relationship between Indigenous peoples and their lands, waters and territories.

Apply on tre.tbe.taleo.net About employer

More about this job

Responsibilities

The Administrative Assistant will coordinate departmental office workflows, manage documentation, and support project delivery through efficient scheduling and reporting. They will also handle sensitive information, process financial documentation, and assist with recruitment and departmental communications.

Requirements

Candidates must have a secondary school diploma with 2 to 4 years of related experience or a college diploma in office administration. Proficiency in Microsoft Office and the ability to obtain a Reliability Status security clearance are required.

Skills

Administrative support
Document control
Records management
Microsoft Office
Adobe Phantom
Foxit Phantom
Data entry
Report preparation
Scheduling
Travel coordination
Financial processing
Communication
Leadership
Process improvement
Inventory management
Compliance

Benefits

Paid time off
Benefits effective day one
Tuition support
Defined-benefit pension plan

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Office Administration
Document Control
Records Management
Oracle
ATOM
ImpAct
RD Plan
Microsoft Office
Adobe Phantom
Foxit Phantom
Financial Processing
Accounts Payable
Recruitment Support
Compliance
CANDU Owners Group
Security Clearance
Reliability Status
Nuclear Science
Project Support
Data Management
Technical Reporting
Inventory Management
Policy Compliance
Stakeholder Management
Process Improvement
Budgeting
Office Equipment
Professional Correspondence
Scheduling

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Office & administration jobs in Canada

Admin Assistant City Manager’s Office