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SM
Operations Leader Withdrawal Management Dundas
St. Michael's Hospital
Toronto, ON
- Temporary
The primary responsibilities of the Operations Leader, Withdrawal Management Services include: providing operational leadership, clinical and technical expertise for the successful…
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MH
Housekeeper
MERANI HOSPITALITY
Niagara Falls, ON
- $17.95 to $20.5 CAD / hour
- Part-time
Perform other tasks as assigned by the Housekeeping Manager
Added 3 mins ago
Manager, Family Philanthropy
Sobeys Capital Incorporated or a Franchise/Affiliate / ou une franchise/société affiliée
Stellarton, NS
The Manager, Family Philanthropy provides strategic and operational leadership across the family’s philanthropic foundations, awards programs, stakeholder partnerships and related…
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Calypso - Director of Food & Beverage (27)
Villages Vacances Valcartier, Wet 'n' Wild Toronto and Calypso Waterpark Entertainment Properties
Limoges, ON
The Food & Beverage (F&B) Director is responsible for the strategic leadership and operational management of all food and beverage outlets across the water park. This includes quick-service…
Added 3 mins ago
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Registered Nurse - Rockwood Terrace (Temporary, Full-Time)
Grey County
ON · Durham, ON
- Full-time
Participates in all aspects of the Quality and Risk management program as it pertains to nursing and contributes to the development of recommendations for corrective action;
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Corporate Store Key Holder - Temporary
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Toronto, ON
A Store Key Holder assists the Store Manager and Supervisor in all aspects of the day-to-day running of the business.
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Corporate Store Key Holder
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Sales Coordinator
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…hotels, restaurants, resorts, sports, construction, and asset management. Our well-known and loved brands have been bringing people together to celebrate unforgettable experiences across…
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Serves as primary building management liaison for Creative Group team at 251 Consumers Rd (in partnership with Direct Travel office manager)
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Assistant Mess Manager
Canadian Forces Morale and Welfare Services
Happy Valley-Goose Bay, NL
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Strong organizational, file management, and documentation skills.
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Portfolio Manager
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Canada
- Full-time
Harness Investment Management Inc. (Harness) is registered across Canada as a Portfolio Manager and Exempt Market Dealer, providing discretionary investment management services to…
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Human Resources Assistant
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- $18 to $20 CAD / hour
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Interacts with all levels of manager to exchange work related information
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For more information on WPSHC, please visit our website.
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Specialist Project Engineer - Transmission - Lines
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Degree in Information Management, Business, Computer Science, Data Analytics, or a related discipline; an equivalent combination of education and experience may be considered
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Assistant Manager of Maintenance and Operations
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The OCSB is currently seeking an Assistant Manager of Maintenance and Operations . The possible work addresses for this position can be found in our .
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Business Development Manager
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Assistant Store Manager - Tsawwassen Mills
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Canadian Nuclear Laboratories LTD

Administrative Assistant

Chalk River, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Experience: 2 to 4 years of related experience or college diploma in a related discipline (e.g., Office Administration).
Posting language: English
Posted: Nov 6, 2026

Original job description

Do you enjoy supporting scientific projects through strong organization, attention to detail, and efficient workflows? Can you see yourself coordinating high-quality documentation, handling confidential, time-sensitive information, and improving departmental processes that support important research and customer projects? If so, our Administrative Assistant opportunity may be the role for you! Apply today!

What you will be doing!

Coordinating departmental office workflows to support efficient operations and project delivery.
Scheduling and coordinating meetings, including booking rooms, sending invitations, arranging catering, and liaising with housekeeping services.
Reviewing incoming correspondence and taking appropriate action to ensure timely responses and follow-up.
Preparing and distributing correspondence, meeting minutes, and action item lists.
Arranging and coordinating business travel and related logistics.
Gathering data and preparing reports to support departmental performance monitoring and decision-making.
Maintaining action logs and tracking deliverables to ensure deadlines and commitments are met.
Operating and troubleshooting general office equipment, including printers, scanners, photocopiers, and fax machines.
Organizing, editing, formatting, and expediting technical reports and other documents to meet quality standards and deadlines.
Coordinating document review workflows to support timely approval and delivery of departmental documents.
Assisting staff with preparing, formatting, and issuing professional correspondence and communications.
Ensuring documents comply with CNL corporate standards, formatting requirements, and document control practices.
Reviewing and updating documents and presentations to ensure accuracy, consistency, and professionalism.
Maintaining electronic filing systems to support efficient document storage, retrieval, and records management.
Managing office supply inventories and coordinating the distribution of materials as required.
Handling sensitive and confidential information related to personnel, financial, security, training, and departmental matters.
Processing invoices and submitting documentation to Accounts Payable for payment.
Preparing purchase requisitions for office supplies, equipment, and service contracts.
Supporting recruitment activities by coordinating approvals, scheduling interviews, and communicating with candidates.
Serving as the primary departmental contact for internal and external stakeholders, providing accurate information and timely responses.
Providing administrative backup support to colleagues and other administrative professionals as required.
Training and supporting junior, new, and casual administrative staff to ensure continuity and consistency of work.
Participating in departmental and cross-functional initiatives aimed at improving processes, policies, and procedures.
Supporting managers in the consistent application of departmental policies, procedures, and administrative processes.
Preparing and disseminating departmental communications to ensure staff receive timely information, guidance, and instructions.
Other duties as assigned by your manager.

What we are looking for:

Education
- Successful completion of secondary school (Grade 12).
- Post-secondary training in Business Administration is an asset.
Experience
- 2 to 4 years of related experience or college diploma in a related discipline (e.g., Office Administration).
- Experience in, or willingness to be trained in, the use of CNL business systems (e.g., Oracle, ATOM, ImpAct, RD Plan)
Knowledge, Skills & Abilities
- Knowledge of administrative theories, concepts, and principles used to provide administrative support to the Department Manager, and knowledge of computers and software such as Microsoft Office and Adobe/Foxit Phantom to be able to develop customized charts, reports, presentations, and technical documents.
- Excellent oral and written communication skills to communicate effectively with all CNL staff, management levels, external organizations, and job candidates.
- Ability to work independently in a rapidly changing environment with conflicting priorities, using prioritization and planning skills to meet established deadlines.
- Team-oriented nature with a demonstrated ability to work well with others and promote a positive work environment.
- Demonstrated leadership skills to train and develop junior administrative staff.
- Demonstrated tact, diplomacy, trust, and discretion in handling of sensitive and confidential information.
- Knowledge of administrative best practices, and current standards in order to help ensure that policies, procedures, and processes are followed, and the department is compliant.
- Understanding of basic financial/accounting practices to provide administrative assistance related to budget issues.
- Ability to use general office equipment such as printers, fax machines, photocopiers and scanners.
- Understanding of CNL’s organizational structure, activities, policies, procedures, processes, and systems.
- Familiarity with industry-specific compliance program language and requirements.
- Familiarity with CANDU Owners Group documents and processes.
Security Clearance Eligibility Required
- Reliability Status with Site Access Security Clearance (SASC), which has a minimum requirement of 3-5 years of verifiable history in Canada, Australia, New Zealand, the United States and/or the United Kingdom. CNL implements security screening in accordance with the Treasury Board of Canada Secretariat's “Standard on Security Screening” and the “Policy on Government Security.”

Working Conditions:

Working schedule: Five (5) days per week, seven and a half (7.5) hours per day for a thirty-seven and a half (37.5) hour work week.
This position is part of the USW 4096-404 Union and is governed by the terms and conditions outlined in their Collective Agreement. As a member of this bargaining unit, you’ll benefit from clear expectations around hours of work, wages, vacation, and other conditions that support a fair and consistent working environment.

Why CNL?

Does the idea of working with a dynamic team across Canada to advance nuclear science and technology for a clean and secure world excite you? At CNL, we’re reinventing ourselves to be industry leaders - pioneering solutions to the problems that matter most.

From building the next generation of clean nuclear and hydrogen energy technologies, to developing targeted cancer treatments, to continuing our global leadership in environmental remediation - we are driven by impact, innovation, and purpose.

What We Offer: A Total Rewards Package

We believe in taking care of our people. Here’s what you can expect as part of our team:

Paid time off: vacation, sick, personal, and floater days
Benefits effective Day One – no waiting period
Tuition support to help you keep learning and growing
A defined-benefit pension plan or a defined-contribution pension plan, depending on your employee group, to support your long‑term financial security

Do Our Priorities Resonate with You?

Delivering clean energy for today and tomorrow
Restoring and protecting the environment
Contributing to the health of Canadians

If so, you’ll feel right at home at CNL!

Location: Onsite

Located in the heart of the Ottawa Valley, our Chalk River site offers a beautiful natural setting with forests, lakes, and wildlife, right at your doorstep. Surrounded by welcoming communities such as Deep River, Petawawa, and Pembroke, you’ll have access to unparalleled outdoor adventures and a fantastic work-life balance.

Please note: This is a fully on-site position based at our Chalk River Laboratory in Ontario.

Our Commitment to Equity, Diversity & Inclusion

At CNL, we are committed to fostering an environment that promotes equity, diversity, and inclusion. We celebrate and welcome employees, stakeholders, and partners of all backgrounds and identities. Click here to read all about it!

We are proud to uphold a workplace culture grounded in our Core Values:

Respect
Teamwork
Accountability
Safety
Integrity
Excellence

These values drive our employment practices and ensure meaningful career development opportunities and accommodations for all employees.

CNL is an equal opportunity employer. If you require accommodation during any phase of the hiring process, please let us know via jobs@cnl.ca. All requests will be handled with confidentiality.

CNL operates on sites located on the traditional lands, waterways and ceded and unceded territories of Indigenous peoples. CNL recognizes and affirms all First Nations, Métis communities and Inuit in this land we now know as Canada. We acknowledge, respect and seek to better understand Indigenous history, rights and title on the lands where we work and develop projects. We honour and respect the importance of the relationship between Indigenous peoples and their lands, waters and territories.

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More about this job

Responsibilities

The Administrative Assistant will coordinate departmental office workflows, manage documentation, and support project delivery through efficient scheduling and reporting. They will also handle sensitive information, process financial documentation, and assist with recruitment and departmental communications.

Requirements

Candidates must have a secondary school diploma with 2 to 4 years of related experience or a college diploma in office administration. Proficiency in Microsoft Office and the ability to obtain a Reliability Status security clearance are required.

Skills

Administrative support
Document control
Records management
Microsoft Office
Adobe Phantom
Foxit Phantom
Data entry
Report preparation
Scheduling
Travel coordination
Financial processing
Communication
Leadership
Process improvement
Inventory management
Compliance

Benefits

Paid time off
Benefits effective day one
Tuition support
Defined-benefit pension plan

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Office Administration
Document Control
Records Management
Oracle
ATOM
ImpAct
RD Plan
Microsoft Office
Adobe Phantom
Foxit Phantom
Financial Processing
Accounts Payable
Recruitment Support
Compliance
CANDU Owners Group
Security Clearance
Reliability Status
Nuclear Science
Project Support
Data Management
Technical Reporting
Inventory Management
Policy Compliance
Stakeholder Management
Process Improvement
Budgeting
Office Equipment
Professional Correspondence
Scheduling

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