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Added 10 mins ago
CN
Administrative Assistant
Canadian Nuclear Laboratories LTD
Chalk River, ON
- Full-time
Coordinating departmental office workflows to support efficient operations and project delivery.
Added 10 mins ago
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Food Service Supervisor Full Time
Cook
Hammonds Plains, NS
- Full-time
Assists the Manager on duty with the coordination of activities of associates within the food service department while maintaining the highest standards and levels of customer service.
Added 10 mins ago
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Territory Manager - Peripheral Intervention (GTA)
BD
Mississauga, ON · CAN Mississauga - Derry Road West
- Full-time
Reporting to the National Sales Manager, the Territory Manager, Peripheral Intervention, GTA, Ottawa & Northern Ontario, will be a driving force behind the continued growth and success of…
Added 10 mins ago
Project Manager - Water / Waste Water
Kiewit
Calgary, AB · Burnaby, BC
Kiewit is seeking an experienced Project Manager with a water and waste water experience to lead the delivery of a major infrastructure projects in Western Canada. Project Managers at…
Added 10 mins ago
SS
Hospitality Manager
Sienna Senior Living
Barrie, ON
- Full-time
We are seeking an exceptional leader for the role of Hospitality Manager. Reporting to the Senior General Manager, this position is responsible for shaping the resident experience through a…
Added 10 mins ago
Manager, Fleet Operations
Canada Post - Postes Canada
Vancouver, BC
Below are the main job requirements and responsibilities for the Manager, Fleet Operations:
Added 10 mins ago
Warehouse Associate
Sonepar
Edmonton, AB
In-depth process and product training provided by a mentored approach, product knowledge sessions hosted by the Product Manager and lunch and learn meetings.
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Manager, Customer Experience Trainee
TD
Calgary, AB
- Full-time
…experience? If so, then apply with us today for the position of Manager Customer Experience Trainee and offer your expertise in creating meaningful and memorable customer…
Added 10 mins ago
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Personal Banking Associate Trainee - Ste-Foy, Quatre Bourgeois, Québec
TD
Ste.-Foy, QC
- Full-time
…seeking a Personal Banking Associate Trainee for our branch office who can guide customers to the appropriate staff member for resolving their financial queries and banking needs, including…
Added 25 mins ago
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Sales Associate - Toronto, ON
CI Financial
Toronto, ON
- Full-time
Provide complete administration duties assistance to the DVP as well as supporting the team, including some aspects of Business Development Manager role
Added 25 mins ago
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Property Manager
Global Hospitality, Inc.
Toronto, ON
- $90,000 to $110,000 CAD / year
- Full-time
…firm. Its work spans asset management, residential property operations and rental programs, and it is known for delivering practical, sustainable solutions with a strong focus on quality,…
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Team Lead, Finance Effectiveness & Transformation
BDO
Toronto, ON
- Full-time
…milestones, and budget-to-actual performance while providing the Manager with timely visibility into risks, issues, dependencies, decisions, and potential scope…
Added 25 mins ago
Sous Chef-GCT
Great Canadian Entertainment
Toronto, ON
Under the general direction of the Executive Chef, Director, Food & Beverage or the Manager, Food & Beverage, this position is responsible for the overall management of one or more food…
Added 25 mins ago
LB
Facilities Manager
Lithion Battery Inc.
Calgary, AB
- Full-time
Reporting to the Director/VP of Manufacturing Operations, the Facilities Manager is responsible for ensuring the building’s services and maintenance meet all operational needs.
Added 25 mins ago
XE
Senior Customer Experience Specialist
XR Extreme Reach
Remote, Canada
- Remote
At XR, we're transforming how advertising gets made, managed, and delivered. As the global leader in advertising operations, we help brands, agencies, and media companies manage every stage…
Added 40 mins ago
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Full-Time Licensed Optician: Winnipeg, MB
Specsavers
Winnipeg, MB
- Full-time
In Canada, our support office is based in Burnaby, BC. Since entering the market in 2021, we’ve been scaling rapidly, now with over 250 locations nationwide. With advanced clinical…
Added 40 mins ago
EC
Future Leaders Program – Management Trainee
Emco Corporation: Plumbing, HVAC, Waterworks, Industrial, Irrigation, Fire Protection
St. John's, NL · Greater St. John's Metropolitan Area
- $52,500 CAD / year
- Full-time
…how a successful business operates - from supply chain and operations to sales, leadership, and…
Added 40 mins ago
EC
Future Leaders Program – Management Trainee
Emco Corporation: Plumbing, HVAC, Waterworks, Industrial, Irrigation, Fire Protection
St. Catharines, ON
- $52,500 CAD / year
- Full-time
…how a successful business operates - from supply chain and operations to sales, leadership, and…
Added 40 mins ago
EC
Future Leaders Program – Management Trainee
Emco Corporation: Plumbing, HVAC, Waterworks, Industrial, Irrigation, Fire Protection
Brantford, ON
- $52,500 CAD / year
- Full-time
…how a successful business operates - from supply chain and operations to sales, leadership, and…
Added 40 mins ago
EC
Future Leaders Program – Management Trainee
Emco Corporation: Plumbing, HVAC, Waterworks, Industrial, Irrigation, Fire Protection
Barrie, ON
- $52,500 CAD / year
- Full-time
…how a successful business operates - from supply chain and operations to sales, leadership, and…
Added 40 mins ago
EC
Future Leaders Program – Management Trainee
Emco Corporation: Plumbing, HVAC, Waterworks, Industrial, Irrigation, Fire Protection
Fredericton, NB
- $52,500 CAD / year
- Full-time
…how a successful business operates - from supply chain and operations to sales, leadership, and…
Added 40 mins ago
JE
IT Manager
JBS Equipment
Mission, BC
- $105,000 to $120,000 CAD / year
- Full-time
JBS Equipment is seeking an experienced and forward-thinking IT Manager to lead our IT operations and drive technology improvements across the organization.
Added 40 mins ago
Work Integrated Learning Compliance Specialist - FHLS - Appendix D
Humber College
Toronto, ON
Under the general direction of and reporting to the Operations Manager, WIL, School of Nursing, the incumbent, a registered health care provider provides comprehensive health education on…
Added 40 mins ago
R(
Assistant Store Manager - Tsawwassen Mills
Reitmans (Canada) Ltée/Ltd
Tsawwassen, BC · Delta, British Columbia
- Full-time
Reporting to the Store Manager, join a team where your leadership will truly make an impact! As an Assistant Store Manager, you’ll help drive daily operations while motivating your team,…
Added 55 mins ago
EG
Community Manager
Equium Group
Calgary, AB
- Full-time
The Community Manager oversees day-to-day property operations, resident relations, administrative tasks, and site transitions to ensure high stakeholder satisfaction and seamless property…

Canadian Nuclear Laboratories LTD

Administrative Assistant

Chalk River, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Experience: 2 to 4 years of related experience or college diploma in a related discipline (e.g., Office Administration).
Posting language: English
Posted: Nov 6, 2026

Original job description

Do you enjoy supporting scientific projects through strong organization, attention to detail, and efficient workflows? Can you see yourself coordinating high-quality documentation, handling confidential, time-sensitive information, and improving departmental processes that support important research and customer projects? If so, our Administrative Assistant opportunity may be the role for you! Apply today!

What you will be doing!

Coordinating departmental office workflows to support efficient operations and project delivery.
Scheduling and coordinating meetings, including booking rooms, sending invitations, arranging catering, and liaising with housekeeping services.
Reviewing incoming correspondence and taking appropriate action to ensure timely responses and follow-up.
Preparing and distributing correspondence, meeting minutes, and action item lists.
Arranging and coordinating business travel and related logistics.
Gathering data and preparing reports to support departmental performance monitoring and decision-making.
Maintaining action logs and tracking deliverables to ensure deadlines and commitments are met.
Operating and troubleshooting general office equipment, including printers, scanners, photocopiers, and fax machines.
Organizing, editing, formatting, and expediting technical reports and other documents to meet quality standards and deadlines.
Coordinating document review workflows to support timely approval and delivery of departmental documents.
Assisting staff with preparing, formatting, and issuing professional correspondence and communications.
Ensuring documents comply with CNL corporate standards, formatting requirements, and document control practices.
Reviewing and updating documents and presentations to ensure accuracy, consistency, and professionalism.
Maintaining electronic filing systems to support efficient document storage, retrieval, and records management.
Managing office supply inventories and coordinating the distribution of materials as required.
Handling sensitive and confidential information related to personnel, financial, security, training, and departmental matters.
Processing invoices and submitting documentation to Accounts Payable for payment.
Preparing purchase requisitions for office supplies, equipment, and service contracts.
Supporting recruitment activities by coordinating approvals, scheduling interviews, and communicating with candidates.
Serving as the primary departmental contact for internal and external stakeholders, providing accurate information and timely responses.
Providing administrative backup support to colleagues and other administrative professionals as required.
Training and supporting junior, new, and casual administrative staff to ensure continuity and consistency of work.
Participating in departmental and cross-functional initiatives aimed at improving processes, policies, and procedures.
Supporting managers in the consistent application of departmental policies, procedures, and administrative processes.
Preparing and disseminating departmental communications to ensure staff receive timely information, guidance, and instructions.
Other duties as assigned by your manager.

What we are looking for:

Education
- Successful completion of secondary school (Grade 12).
- Post-secondary training in Business Administration is an asset.
Experience
- 2 to 4 years of related experience or college diploma in a related discipline (e.g., Office Administration).
- Experience in, or willingness to be trained in, the use of CNL business systems (e.g., Oracle, ATOM, ImpAct, RD Plan)
Knowledge, Skills & Abilities
- Knowledge of administrative theories, concepts, and principles used to provide administrative support to the Department Manager, and knowledge of computers and software such as Microsoft Office and Adobe/Foxit Phantom to be able to develop customized charts, reports, presentations, and technical documents.
- Excellent oral and written communication skills to communicate effectively with all CNL staff, management levels, external organizations, and job candidates.
- Ability to work independently in a rapidly changing environment with conflicting priorities, using prioritization and planning skills to meet established deadlines.
- Team-oriented nature with a demonstrated ability to work well with others and promote a positive work environment.
- Demonstrated leadership skills to train and develop junior administrative staff.
- Demonstrated tact, diplomacy, trust, and discretion in handling of sensitive and confidential information.
- Knowledge of administrative best practices, and current standards in order to help ensure that policies, procedures, and processes are followed, and the department is compliant.
- Understanding of basic financial/accounting practices to provide administrative assistance related to budget issues.
- Ability to use general office equipment such as printers, fax machines, photocopiers and scanners.
- Understanding of CNL’s organizational structure, activities, policies, procedures, processes, and systems.
- Familiarity with industry-specific compliance program language and requirements.
- Familiarity with CANDU Owners Group documents and processes.
Security Clearance Eligibility Required
- Reliability Status with Site Access Security Clearance (SASC), which has a minimum requirement of 3-5 years of verifiable history in Canada, Australia, New Zealand, the United States and/or the United Kingdom. CNL implements security screening in accordance with the Treasury Board of Canada Secretariat's “Standard on Security Screening” and the “Policy on Government Security.”

Working Conditions:

Working schedule: Five (5) days per week, seven and a half (7.5) hours per day for a thirty-seven and a half (37.5) hour work week.
This position is part of the USW 4096-404 Union and is governed by the terms and conditions outlined in their Collective Agreement. As a member of this bargaining unit, you’ll benefit from clear expectations around hours of work, wages, vacation, and other conditions that support a fair and consistent working environment.

Why CNL?

Does the idea of working with a dynamic team across Canada to advance nuclear science and technology for a clean and secure world excite you? At CNL, we’re reinventing ourselves to be industry leaders - pioneering solutions to the problems that matter most.

From building the next generation of clean nuclear and hydrogen energy technologies, to developing targeted cancer treatments, to continuing our global leadership in environmental remediation - we are driven by impact, innovation, and purpose.

What We Offer: A Total Rewards Package

We believe in taking care of our people. Here’s what you can expect as part of our team:

Paid time off: vacation, sick, personal, and floater days
Benefits effective Day One – no waiting period
Tuition support to help you keep learning and growing
A defined-benefit pension plan or a defined-contribution pension plan, depending on your employee group, to support your long‑term financial security

Do Our Priorities Resonate with You?

Delivering clean energy for today and tomorrow
Restoring and protecting the environment
Contributing to the health of Canadians

If so, you’ll feel right at home at CNL!

Location: Onsite

Located in the heart of the Ottawa Valley, our Chalk River site offers a beautiful natural setting with forests, lakes, and wildlife, right at your doorstep. Surrounded by welcoming communities such as Deep River, Petawawa, and Pembroke, you’ll have access to unparalleled outdoor adventures and a fantastic work-life balance.

Please note: This is a fully on-site position based at our Chalk River Laboratory in Ontario.

Our Commitment to Equity, Diversity & Inclusion

At CNL, we are committed to fostering an environment that promotes equity, diversity, and inclusion. We celebrate and welcome employees, stakeholders, and partners of all backgrounds and identities. Click here to read all about it!

We are proud to uphold a workplace culture grounded in our Core Values:

Respect
Teamwork
Accountability
Safety
Integrity
Excellence

These values drive our employment practices and ensure meaningful career development opportunities and accommodations for all employees.

CNL is an equal opportunity employer. If you require accommodation during any phase of the hiring process, please let us know via jobs@cnl.ca. All requests will be handled with confidentiality.

CNL operates on sites located on the traditional lands, waterways and ceded and unceded territories of Indigenous peoples. CNL recognizes and affirms all First Nations, Métis communities and Inuit in this land we now know as Canada. We acknowledge, respect and seek to better understand Indigenous history, rights and title on the lands where we work and develop projects. We honour and respect the importance of the relationship between Indigenous peoples and their lands, waters and territories.

Apply About employer

More about this job

Responsibilities

The Administrative Assistant will coordinate departmental office workflows, manage documentation, and support project delivery through efficient scheduling and reporting. They will also handle sensitive information, process financial documentation, and assist with recruitment and departmental communications.

Requirements

Candidates must have a secondary school diploma with 2 to 4 years of related experience or a college diploma in office administration. Proficiency in Microsoft Office and the ability to obtain a Reliability Status security clearance are required.

Skills

Administrative support
Document control
Records management
Microsoft Office
Adobe Phantom
Foxit Phantom
Data entry
Report preparation
Scheduling
Travel coordination
Financial processing
Communication
Leadership
Process improvement
Inventory management
Compliance

Benefits

Paid time off
Benefits effective day one
Tuition support
Defined-benefit pension plan

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Office Administration
Document Control
Records Management
Oracle
ATOM
ImpAct
RD Plan
Microsoft Office
Adobe Phantom
Foxit Phantom
Financial Processing
Accounts Payable
Recruitment Support
Compliance
CANDU Owners Group
Security Clearance
Reliability Status
Nuclear Science
Project Support
Data Management
Technical Reporting
Inventory Management
Policy Compliance
Stakeholder Management
Process Improvement
Budgeting
Office Equipment
Professional Correspondence
Scheduling

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