Payroll Administrator

Company Description The Canadian Red Cross is part of the world’s largest humanitarian network, the International Red Cross and Red Crescent Movement. It supports people in Canada and globally to prepare for, respond to, and recover from emergencies and disruptive events, working closely with governments, communities, and volunteers. The organization delivers disaster relief, first aid and water safety training, community health services, and international capacity-building initiatives. Its work is guided by the Fundamental Principles of Humanity, Impartiality, Neutrality, Independence, Voluntary Service, Unity, and Universality. Team members contribute to meaningful, mission-driven work that strengthens resilience and well-being in diverse communities.

Role Description The Payroll Administrator is a full-time, on-site role based in the Greater Toronto Area, Canada. This role is responsible for processing end-to-end payroll accurately and on schedule, including maintaining employee records, verifying timesheets, and updating pay and benefit information in payroll systems. The Payroll Administrator reviews and reconciles payroll reports, calculates and applies deductions, monitors garnishments and taxable benefits, and ensures compliance with applicable payroll tax regulations. Day-to-day responsibilities include responding to employee payroll inquiries, collaborating with HR and Finance on data changes, supporting audits and reporting, and assisting with process improvements to enhance payroll efficiency and accuracy. The role also contributes to maintaining strong internal controls and upholding confidentiality and data security standards.

• Strong skills in Payroll Administration, including end-to-end processing and payroll systems usage.
• Ability to manage Garnishments and other statutory or court-ordered deductions accurately.
• Knowledge of Payroll Taxes, including provincial and federal regulations and compliance requirements.
• Experience with Employee Benefits administration as they relate to payroll, such as premiums, taxable benefits, and adjustments.
• Foundational Accounting skills, including reconciliations, journal entries, and variance analysis.
• Attention to detail, strong numerical aptitude, and ability to work with sensitive data while maintaining confidentiality.
• Effective communication and customer service skills for responding to employee inquiries and collaborating with cross-functional teams.
• Proficiency with spreadsheet software and HR/payroll systems; experience with large or multi-jurisdictional payrolls is an asset.
• Post-secondary education in Accounting, Finance, Business Administration, or a related field; a payroll certification (e.g., PCP or equivalent) is an asset.
• Commitment to the humanitarian values of the Canadian Red Cross and the ability to work in a diverse, inclusive environment.