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Cando Rail & Terminals

Assistant Coordinator

  • Brandon, MB, Canada

Full-time

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Job details

Job type
Full-time
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Posting language
English
Posted

Original job description

The Assistant Coordinator is a self-starter with strong organization, communication, interpersonal, accounting, and computer skills. If you enjoy problem solving, and a company that promotes a strong safety culture, this opportunity is for you!

Cando provides specialized rail operating services. We provide a wide range of rail services including short line operations, industrial switching, material handling, terminal & transload services, and more. With over 80 operations, we are the 3rd largest locomotive fleet in Canada and growing!

Cando Advantages

  • Work Life Balance with Fixed Schedules
  • Cando’s Technical and Leadership Training Programs
  • Award Winning Safety Culture
  • Employee Ownership Program
  • Group Life, Accidental Death & Dismemberment, and Long-Term Disability Insurances
  • Flexible Health & Dental Benefits
  • Canada’s Best Managed Company for 9 years!

The Assistant Coordinator is a self-starter with strong organization, communication, interpersonal, accounting, and computer skills. Working in a fast-paced, customer and employee-oriented environment, the Assistant Coordinator is responsible for organizing and coordinating the administrative needs of the Installations department.

Roles & Responsibilities

  • Plan and book travel accommodations for crews based on schedule provided
  • Create a breakdown of required materials, source out products and create an estimate of overall project cost; compile information for bidding purposes and input into the computer for pricing
  • Provide administrative support for the department including preparing invoices, purchase orders, cost logs, employee paperwork, hotels, and contract management
  • Manage customer and employee enquiries in a courteous and expedient manner; stay in contact with customers to ensure needs are being met and inquire about additional projects/materials required
  • Organize and maintain all files and records specific to the business unit
  • Assist in tracking projects, and ensuring the business unit meets organizational deadlines
  • Assist in developing and monitoring project cost estimates, schedules, reports, procedures, and accounting functions; assist with managing the overall budget for projects
  • Enter employee payroll
  • Assume strong leadership in health and safety, building up the culture of zero accidents

Skills, Knowledge, & Abilities

  • Communicate effectively both orally and in writing with people of all backgrounds and levels of comprehension including managers, employees, customers, and the public; exercise discretion and good judgement when providing information to internal or external customers with regard to sensitive or confidential issues
  • Ability to work with others to foster a respectful workplace and an atmosphere of cooperation and teamwork; create a work environment that is open to maintaining positive relationships
  • Ability to establish rapport with people and influence opinions, attitudes, or judgements
  • Skilled at building, developing, mentoring and leading in a way that promotes the Cando culture and its values of safety, growth, innovation, and employee/customer satisfaction
  • Demonstrate ability to work independently, be self-motivated, innovative, and able to be responsible in the decision-making process; ability to think pro-actively and strategically
  • Ability to recognize discrepancies, apply critical thinking, problem solve, retain and consistently apply established processes and work.
  • Ability to independently plan, organize, and prioritize workload taking into consideration conflicting deadlines and multiple unrelated projects
  • Proficient in Microsoft Word, Excel, and Outlook with the skill to adapt easily to other software systems
  • Ability to work with estimating, project management and maintenance planning software and practices
  • Demonstrated information gathering skills used to find and identify essential information
  • Strong understanding of project and budget management with the ability to read and understand blue prints and complete material estimation

Education & Experience

  • Grade 12, G.E.D., or Mature High School Diploma preferred
  • Three (3) years experience working in a contracting environment or similar industry preferred
  • Experience with job costing and basic accounting preferred
  • Post-secondary certification in office or business administration an asset
  • Understanding of the construction industry; experience with civil engineering and/or rail industry an asset

Note: This description is not intended to limit the assignment of work or be construed as a complete list of the many duties to be performed by the incumbent. The qualifications are provided so interested candidates understand of the level of expertise required in this position.
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More about this job

Responsibilities

Coordinate administrative operations for the Installations department, including crew travel, materials estimates, bids, invoices, purchase orders, employee paperwork, payroll, and customer enquiries. Track projects, budgets, schedules, records, and deadlines while supporting health and safety and maintaining positive customer and employee relationships.

Requirements

A high school diploma or equivalent is preferred, along with three years of experience in a contracting environment or similar industry; job costing and basic accounting experience are also preferred. Candidates should have strong administrative, communication, organizational, computer, project and budget management skills, with construction, civil engineering, or rail industry knowledge considered an asset.

Skills

  • Organization
  • Written and Verbal Communication
  • Interpersonal Skills
  • Basic Accounting
  • Microsoft Word
  • Microsoft Excel
  • Microsoft Outlook
  • Travel Coordination
  • Project Cost Estimation
  • Budget Management
  • Project Management
  • Customer Service
  • Recordkeeping
  • Payroll Processing
  • Problem-Solving
  • Health and Safety Leadership

Benefits

  • Work-Life Balance With Fixed Schedules
  • Technical and Leadership Training Programs
  • Award-Winning Safety Culture
  • Employee Ownership Program
  • Group Life Insurance
  • Accidental Death and Dismemberment Insurance
  • Long-Term Disability Insurance
  • Flexible Health and Dental Benefits

Visa sponsorship

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Categories

  • Administrative
  • Transportation
  • Finance & Accounting
  • Management & Leadership
  • Security & Safety

Keywords

  • Rail Transportation
  • Installations Department
  • Administrative Support
  • Travel Coordination
  • Materials Sourcing
  • Material Estimation
  • Project Cost Estimation
  • Bidding
  • Invoicing
  • Purchase Orders
  • Cost Logs
  • Contract Management
  • Payroll
  • Job Costing
  • Basic Accounting
  • Project Management
  • Budget Management
  • Project Scheduling
  • Microsoft Word
  • Microsoft Excel
  • Microsoft Outlook
  • Estimating Software
  • Maintenance Planning Software
  • Blueprint Reading
  • Construction Industry
  • Civil Engineering
  • Rail Industry
  • Health and Safety
  • Customer Service
  • Records Management

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