Assistant Coordinator

The Assistant Coordinator is a self-starter with strong organization, communication, interpersonal, accounting, and computer skills. If you enjoy problem solving, and a company that promotes a strong safety culture, this opportunity is for you!

Cando provides specialized rail operating services. We provide a wide range of rail services including short line operations, industrial switching, material handling, terminal & transload services, and more. With over 80 operations, we are the 3rd largest locomotive fleet in Canada and growing!

Cando Advantages

• Work Life Balance with Fixed Schedules
• Cando’s Technical and Leadership Training Programs
• Award Winning Safety Culture
• Employee Ownership Program
• Group Life, Accidental Death & Dismemberment, and Long-Term Disability Insurances
• Flexible Health & Dental Benefits
• Canada’s Best Managed Company for 9 years!

The Assistant Coordinator is a self-starter with strong organization, communication, interpersonal, accounting, and computer skills. Working in a fast-paced, customer and employee-oriented environment, the Assistant Coordinator is responsible for organizing and coordinating the administrative needs of the Installations department.

Roles & Responsibilities

• Plan and book travel accommodations for crews based on schedule provided
• Create a breakdown of required materials, source out products and create an estimate of overall project cost; compile information for bidding purposes and input into the computer for pricing
• Provide administrative support for the department including preparing invoices, purchase orders, cost logs, employee paperwork, hotels, and contract management
• Manage customer and employee enquiries in a courteous and expedient manner; stay in contact with customers to ensure needs are being met and inquire about additional projects/materials required
• Organize and maintain all files and records specific to the business unit
• Assist in tracking projects, and ensuring the business unit meets organizational deadlines
• Assist in developing and monitoring project cost estimates, schedules, reports, procedures, and accounting functions; assist with managing the overall budget for projects
• Enter employee payroll 
• Assume strong leadership in health and safety, building up the culture of zero accidents

Skills, Knowledge, & Abilities

• Communicate effectively both orally and in writing with people of all backgrounds and levels of comprehension including managers, employees, customers, and the public; exercise discretion and good judgement when providing information to internal or external customers with regard to sensitive or confidential issues
• Ability to work with others to foster a respectful workplace and an atmosphere of cooperation and teamwork; create a work environment that is open to maintaining positive relationships
• Ability to establish rapport with people and influence opinions, attitudes, or judgements
• Skilled at building, developing, mentoring and leading in a way that promotes the Cando culture and its values of safety, growth, innovation, and employee/customer satisfaction
• Demonstrate ability to work independently, be self-motivated, innovative, and able to be responsible in the decision-making process; ability to think pro-actively and strategically
• Ability to recognize discrepancies, apply critical thinking, problem solve, retain and consistently apply established processes and work. 
• Ability to independently plan, organize, and prioritize workload taking into consideration conflicting deadlines and multiple unrelated projects
• Proficient in Microsoft Word, Excel, and Outlook with the skill to adapt easily to other software systems
• Ability to work with estimating, project management and maintenance planning software and practices
• Demonstrated information gathering skills used to find and identify essential information
• Strong understanding of project and budget management with the ability to read and understand blue prints and complete material estimation 

Education & Experience

• Grade 12, G.E.D., or Mature High School Diploma preferred
• Three (3) years experience working in a contracting environment or similar industry preferred
• Experience with job costing and basic accounting preferred
• Post-secondary certification in office or business administration an asset
• Understanding of the construction industry; experience with civil engineering and/or rail industry an asset

Note: This description is not intended to limit the assignment of work or be construed as a complete list of the many duties to be performed by the incumbent. The qualifications are provided so interested candidates understand of the level of expertise required in this position.