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Added 4 mins ago
UO
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- Full-time
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Added 19 mins ago
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Added 33 mins ago
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Sr Software Developer (Lead) - EN 178
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Vancouver, BC
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What this role is and is not: This is a hands-on full-stack developer role with some upfront solution design and architecture responsibilities. Most of your time will be spent building,…

Cando Rail & Terminals

HR Administrative Assistant

Edmonton, AB, T6A 0L4, Canada

Full-time

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Job details

Job type: Full-time
Experience: 1–3 years of administrative experience, preferably within Human Resources, Payroll, Recruitment, or a related business function.
Posting language: English
Posted: Oct 9, 2026

Original job description

The HR Administrative Assistant provides administrative support to the Human Resources and Payroll teams and plays an important role in supporting day-to-day HR operations If you enjoy working within a team, problem solving, and a company that promotes a strong safety culture, this opportunity is for you!

Cando provides specialized rail operating services. We provide a wide range of rail services including short line operations, industrial switching, material handling, terminal & transload services, and more. With over 80 operations, we are the 3^rd largest locomotive fleet in Canada and growing!

Cando Advantages

Work Life Balance with Fixed Schedules
Cando’s Technical and Leadership Training Programs
Award Winning Safety Culture
Employee Ownership Program
Group Life, Accidental Death & Dismemberment, and Long-Term Disability Insurances
Flexible Health & Dental Benefits
Canada’s Best Managed Company for 9 years!

Job Description

The HR Administrative Assistant provides administrative support to the Human Resources and Payroll teams and plays an important role in supporting day-to-day HR operations. This position assists with a variety of functions, including employee documentation, payroll administration, recruitment, onboarding, HR forms and systems, internal communications, and general employee inquires. The HR Administrative Assistant will work closely with the People team to ensure information is accurate, organized, and up to date while providing timely and professional support to employees across the organization.

Role & Responsibilities

Maintain and organize HR and Payroll filing and documentation, including D&A records.
Prepare, process, and maintain position and wage status change forms.
Process and track HR/Payroll-related invoices.
Order and maintain HR and Payroll supplies and materials, including onboarding packages and other employee documentation.
Coordinate and organize Leadership Development Program (LDP) administrative activities.
Maintain and manage HR and Payroll forms, ensuring documents are current and accessible.
Provide general administrative support to the HR and Payroll teams, including support through Effortless Admin.
Maintain and update HR/Payroll information, forms, and resources on the company intranet.
Monitor and manage the general HR/Payroll inbox, responding to inquiries and directing requests to the appropriate team member.
Complete and maintain driver’s licence (DL) checks and related documentation.
Coordinate and prepare the HR/Payroll newsletter.
Coordinate annual payroll updates, including TD1 forms, payroll calendars, and other year-end/new-year documentation.
Support recruitment activities, including candidate pre-screening.
Provide administrative support for HR-related marketing and communications.
Assist with business development wage information and wage-related requests.
Support and maintain information and processes within People Assist.

Skills, Knowledge, & Abilities

Strong organizational and administrative skills with the ability to manage multiple tasks, priorities, and deadlines.
Excellent attention to detail and accuracy when preparing, reviewing, filing, and maintaining HR and payroll documentation.
Strong verbal and written communication skills with the ability to respond professionally to employee and internal inquiries.
Ability to handle sensitive and confidential employee, HR, and payroll information with discretion and professionalism.
Strong interpersonal skills with the ability to work collaboratively with HR, Payroll, Recruitment, managers, employees, and other departments.
Ability to work independently, take initiative, follow through on assigned tasks, and identify when matters should be escalated.
Proficiency in Microsoft Office applications, including Word, Excel, and Outlook, with the ability to quickly learn HRIS and other business software.
Strong record-keeping and document management skills, with the ability to maintain accurate and organized electronic and physical files.
Ability to support recruitment and onboarding activities, including candidate pre-screening, documentation, and administrative coordination.
Ability to prepare and coordinate professional internal communications, newsletters, forms, and intranet updates.
Strong customer-service mindset with the ability to provide timely, helpful, and professional support to employees.
Ability to adapt to changing priorities and work effectively in a fast-paced, team-oriented environment.

Education & Experience

Post-secondary certificate, diploma, or coursework in Human Resources, Business Administration, Office Administration, or a related field is considered an asset.
1–3 years of administrative experience, preferably within Human Resources, Payroll, Recruitment, or a related business function.
Previous experience supporting recruitment, onboarding, and new-hire processes is considered an asset.
Experience maintaining employee records, forms, and other HR or payroll documentation is considered an asset.
Experience handling sensitive and confidential employee information with professionalism and discretion.
Previous experience working with an HRIS, payroll system, or other employee-management software is considered an asset.
Experience within the rail, construction, industrial, or a similar industry is considered an asset.

Note: This description is not intended to limit the assignment of work or be construed as a complete list of the many duties to be performed by the incumbent. The qualifications are provided so interested candidates understand of the level of expertise required in this position.

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More about this job

Responsibilities

The HR Administrative Assistant provides essential administrative support to the HR and Payroll teams, including managing documentation, payroll processing, and recruitment activities. They also handle internal communications, maintain HR systems, and serve as a point of contact for employee inquiries.

Requirements

Candidates should have 1–3 years of administrative experience in HR, Payroll, or Recruitment and possess strong organizational and communication skills. A post-secondary certificate or diploma in a related field is considered an asset.

Skills

Administrative support
Payroll administration
Recruitment
Onboarding
Document management
Data entry
Communication
Microsoft Office
HRIS
Attention to detail
Organizational skills
Interpersonal skills
Confidentiality
Customer service
Time management
Problem solving

Benefits

Work life balance
Technical and leadership training programs
Award winning safety culture
Employee ownership program
Group life insurance
Accidental death & dismemberment insurance
Long-term disability insurance
Flexible health & dental benefits

Visa sponsorship

Not detected in the job text

Keywords

HRIS
Payroll
Recruitment
Onboarding
Administrative Assistant
Human Resources
Document Management
Microsoft Office
Data Entry
Employee Relations
Record Keeping
Internal Communications
Rail Services
Industrial Switching
Safety Culture
TD1 Forms
Effortless Admin
People Assist
Wage Administration

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