Office & administration jobs in Canada

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Added 13 days ago
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Purchasing Manager - Construction & Developments
Brandt Group of Companies
Zehner
- Full-time
Master the contracting process (negotiation, contract preparation and administration), tactical and transactional activity for assigned areas.
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Registration Clerk
HealthCareersInSask.ca
Saskatoon, SK
- Part-time
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Registration Clerk
HealthCareersInSask.ca
Saskatoon, SK
- Full-time
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Registration Clerk
HealthCareersInSask.ca
Saskatoon, SK
- Part-time
Added 13 days ago
H
Registration Clerk
HealthCareersInSask.ca
Saskatoon, SK
- Full-time
Added 13 days ago
Procurement Officer
Government of Alberta
AB
Contract administration: Monitor contract expirations and prepare contracts and amendments using Government of Alberta templates.
Added 13 days ago
BG
Administrateur/Administratrice du bureau / Office Administrator (Val d'Or)
Brandt Group of Companies
Val-d'Or, QC
- Full-time
…organisation Capacit� � respecter les �ch�ances Ma�trise de Microsoft Office Exp�rience pr�alable dans l'administration des services et la coordination de la s�curit�, consid�r� comme un…
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Purchasing Manager - Power Systems
Brandt Group of Companies
Zehner
- Full-time
Oversee the contracting process including negotiation, preparation, and administration of agreements.
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Security Manager
TERAGO
Toronto, ON · Greater Toronto Area, Canada
- Full-time
Added 13 days ago
BC
Admin Assistant (Cat 4) - Corporate & Regulatory Legal Services
BC College of Nurses and Midwives
Vancouver, BC
- Full-time
(a minimum 2 days in office)
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Front Office Manager
AccorHotel
Toronto, ON
- Full-time
Seeking a dynamically motivated, multi-tasked individual for the position of Front Office Manager. Candidates should be goal oriented to be a future Front Office Director at a large hotel.…
Added 13 days ago
HO
Constituency Assistant
House of Commons (Canada) / Chambre des communes (Canada)
Terrace, BC
- $48,000 to $53,000 CAD / year
- Full-time
The office of Ellis Ross, Member of Parliament for Skeena – Bulkley Valley is currently seeking a qualified candidate to fill the Constituency Assistant position.
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BG
Receptionist
Brandt Group of Companies
Regina, SK
- Full-time
Order and maintain inventory of office supplies at cost-effective pricing.
Added 13 days ago
BG
Receptionist
Brandt Group of Companies
AB · Edmonton, AB
- Full-time
Diploma or certificate in Office Administration, Business Administration, or related field.
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OS
Project Administrative Assistant
Open Systems Technologies
Mississauga, ON
- Contract
4. Site Logistics, Compliance & Office Administration
Added 13 days ago
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Bilingual Receptionist (French/English)
First Canadian Financial Group
Sherwood Park, AB
- $41,400 CAD / year
- Full-time
The Bilingual Receptionist reporting to the Office Manager is based in Sherwood Park, AB. This on-site position operates a multi-line telephone system to answer incoming calls; directs…
Added 13 days ago
CR
HR Administrative Assistant
Cando Rail & Terminals
Edmonton, AB
- Full-time
Post-secondary certificate, diploma, or coursework in Human Resources, Business Administration, Office Administration, or a related field is considered an asset.
Added 13 days ago
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Administrative Assistant
Centre de production de produits biologiques (CPPB) inc. / Biologics Manufacturing Centre (BMC) Inc.
Montreal, QC
- Full-time
Manage the purchasing and inventory of office supplies;
Added 13 days ago
BG
Executive Assistant
Brandt Group of Companies
Regina, SK
- Full-time
Post-secondary education in Business Administration, Office Management, or a related field.
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Receptionist (Casual Part Time)
Cogir Senior Living
Regina, SK · Green Falls Landing
- Part-time
Expertise in Microsoft Office ( Word, Excel, PowerPoint, E-Mail)
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Purchaser
CBRG
Saskatoon, SK
- Full-time
Proficiency in Microsoft Office, particularly Excel and Outlook.
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Administrative Assistant/Adjoint(e) administratif(ve)
Playground
Kahnawake 14 Réserve Indienne, QC
- Full-time
Assist with managing calendars, including follow-up from meetings, correspondence, interviews and administration
Added 13 days ago
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Case Management Consultant
Sun Life
Montreal, QC · Sun Life Montreal Metcalfe
- Full-time
We are proud to be a hybrid organization that offers our employees the choice and flexibility to work from both the office and virtually based on the needs of the business, our Clients and…
Added 13 days ago
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Receptionist
BDO
Calgary, AB
- Full-time
Our Calgary office is currently recruiting for a receptionist to join the Administration team. This role is a replacement position and will be responsible for the following responsibilities:
Added 13 days ago
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Senior Procurement Specialist
AstraZeneca
Hamilton, ON · Canada – Hamilton – Longwood Road South
- Full-time

Cando Rail & Terminals

HR Administrative Assistant

Edmonton, AB, Canada

Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Job type: Full-time
Experience: 1-3 years of administrative experience, preferably within Human Resources, Payroll, Recruitment, or a related business function.
Posting language: English
Posted: Oct 9, 2026

Original job description

The HR Administrative Assistant provides administrative support to the Human Resources and Payroll teams and plays an important role in supporting day-to-day HR operations If you enjoy working within a team, problem solving, and a company that promotes a strong safety culture, this opportunity is for you!

Cando provides specialized rail operating services. We provide a wide range of rail services including short line operations, industrial switching, material handling, terminal & transload services, and more. With over 80 operations, we are the 3rd largest locomotive fleet in Canada and growing!

Cando Advantages

Work Life Balance with Fixed Schedules
Cando’s Technical and Leadership Training Programs
Award Winning Safety Culture
Employee Ownership Program
Group Life, Accidental Death & Dismemberment, and Long-Term Disability Insurances
Flexible Health & Dental Benefits
Canada’s Best Managed Company for 9 years!

Job Description

The HR Administrative Assistant provides administrative support to the Human Resources and Payroll teams and plays an important role in supporting day-to-day HR operations. This position assists with a variety of functions, including employee documentation, payroll administration, recruitment, onboarding, HR forms and systems, internal communications, and general employee inquires. The HR Administrative Assistant will work closely with the People team to ensure information is accurate, organized, and up to date while providing timely and professional support to employees across the organization.

Role & Responsibilities

Maintain and organize HR and Payroll filing and documentation, including D&A records.
Prepare, process, and maintain position and wage status change forms.
Process and track HR/Payroll-related invoices.
Order and maintain HR and Payroll supplies and materials, including onboarding packages and other employee documentation.
Coordinate and organize Leadership Development Program (LDP) administrative activities.
Maintain and manage HR and Payroll forms, ensuring documents are current and accessible.
Provide general administrative support to the HR and Payroll teams, including support through Effortless Admin.
Maintain and update HR/Payroll information, forms, and resources on the company intranet.
Monitor and manage the general HR/Payroll inbox, responding to inquiries and directing requests to the appropriate team member.
Complete and maintain driver’s licence (DL) checks and related documentation.
Coordinate and prepare the HR/Payroll newsletter.
Coordinate annual payroll updates, including TD1 forms, payroll calendars, and other year-end/new-year documentation.
Support recruitment activities, including candidate pre-screening.
Provide administrative support for HR-related marketing and communications.
Assist with business development wage information and wage-related requests.
Support and maintain information and processes within People Assist.

Skills, Knowledge, & Abilities

Strong organizational and administrative skills with the ability to manage multiple tasks, priorities, and deadlines.
Excellent attention to detail and accuracy when preparing, reviewing, filing, and maintaining HR and payroll documentation.
Strong verbal and written communication skills with the ability to respond professionally to employee and internal inquiries.
Ability to handle sensitive and confidential employee, HR, and payroll information with discretion and professionalism.
Strong interpersonal skills with the ability to work collaboratively with HR, Payroll, Recruitment, managers, employees, and other departments.
Ability to work independently, take initiative, follow through on assigned tasks, and identify when matters should be escalated.
Proficiency in Microsoft Office applications, including Word, Excel, and Outlook, with the ability to quickly learn HRIS and other business software.
Strong record-keeping and document management skills, with the ability to maintain accurate and organized electronic and physical files.
Ability to support recruitment and onboarding activities, including candidate pre-screening, documentation, and administrative coordination.
Ability to prepare and coordinate professional internal communications, newsletters, forms, and intranet updates.
Strong customer-service mindset with the ability to provide timely, helpful, and professional support to employees.
Ability to adapt to changing priorities and work effectively in a fast-paced, team-oriented environment.

Education & Experience

Post-secondary certificate, diploma, or coursework in Human Resources, Business Administration, Office Administration, or a related field is considered an asset.
1-3 years of administrative experience, preferably within Human Resources, Payroll, Recruitment, or a related business function.
Previous experience supporting recruitment, onboarding, and new-hire processes is considered an asset.
Experience maintaining employee records, forms, and other HR or payroll documentation is considered an asset.
Experience handling sensitive and confidential employee information with professionalism and discretion.
Previous experience working with an HRIS, payroll system, or other employee-management software is considered an asset.
Experience within the rail, construction, industrial, or a similar industry is considered an asset.

Note: This description is not intended to limit the assignment of work or be construed as a complete list of the many duties to be performed by the incumbent. The qualifications are provided so interested candidates understand of the level of expertise required in this position.

Apply on LinkedIn About employer

More about this job

Responsibilities

Provide administrative support to the Human Resources and Payroll teams, maintaining employee documentation, forms, records, and related information. Support payroll administration, recruitment and onboarding, internal communications, employee inquiries, and other day-to-day HR operations.

Requirements

The role calls for strong organizational, communication, record-keeping, and customer-service skills, discretion with confidential information, and proficiency in Microsoft Office. One to three years of administrative experience is preferred; post-secondary study in human resources, business administration, office administration, or a related field is an asset.

Skills

Organization
Administrative Support
Attention to Detail
Written and Verbal Communication
Confidentiality
Interpersonal Skills
Microsoft Word
Microsoft Excel
Microsoft Outlook
Record-Keeping
Document Management
Recruitment Support
Onboarding
Internal Communications
Customer Service
Time Management

Benefits

Work-Life Balance With Fixed Schedules
Technical and Leadership Training Programs
Award-Winning Safety Culture
Employee Ownership Program
Group Life Insurance
Accidental Death and Dismemberment Insurance
Long-Term Disability Insurance
Flexible Health and Dental Benefits

Visa sponsorship

Not detected in the job text

Keywords

Human Resources
Payroll Administration
Employee Documentation
Position and Wage Status Changes
Invoice Processing
Recruitment
Candidate Pre-Screening
Onboarding
Employee Records
HR Forms
HRIS
Payroll Systems
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft Outlook
Intranet
Internal Communications
Newsletter Coordination
Driver's Licence Checks
TD1 Forms
People Assist
Effortless Admin
Confidential Information
Rail Transportation

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Office & administration jobs in Canada

Purchasing Manager - Construction & Developments

Registration Clerk

Registration Clerk

Registration Clerk

Registration Clerk

Procurement Officer

Administrateur/Administratrice du bureau / Office Administrator (Val d'Or)

Purchasing Manager - Power Systems

Security Manager

Admin Assistant (Cat 4) - Corporate & Regulatory Legal Services

Front Office Manager

Constituency Assistant

Receptionist

Receptionist

Project Administrative Assistant

Bilingual Receptionist (French/English)