Administrative assistant jobs in Canada

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Added 16 days ago
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International Admin Assistant
UPS
Calgary, AB
- $19.17 CAD / hour
- Internship
Provides administrative or technical support to ensure effective on-going operations.
Added 16 days ago
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International Admin Assistant II
UPS
Calgary, AB
- $20.67 CAD / hour
- Internship
Provides administrative or technical support to ensure effective on-going operations.
Added 16 days ago
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Administrative Assistant, Real Estate
HOOPP (Healthcare of Ontario Pension Plan)
Toronto, ON · CA ON Toronto
- $58,000 to $91,000 CAD / year
- Full-time
The Administrative Assistant, Real Estate is a key member of the Real Estate team and is primarily responsible for providing administrative support to enable the efficient and seamless…
Added 16 days ago
BG
Temporary Administrative Assistant
BC General Employees' Union (BCGEU)
Burnaby, BC
- Full-time
Job Title: Administrative Assistant – Negotiations Department
Added 16 days ago
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Bilingual Administrative Assistant
Medavie
Moncton, NB · NB · Montreal, QC · MBC NB Head Office Moncton
- Full-time
The Administrative Assistant provides confidential, high-quality administrative and coordination support to the Vice President, Health and Dental Operations. The role is responsible for…
Added 16 days ago
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Administrative Assistant - AgeCare Dawson
AgeCare
Calgary, AB · Dawson, YT · AgeCare ACIL Dawson
- Part-time
The Administrative Assistant is responsible for handling various day-to-day administrative activities and providing support to management and employees. A key role of this position is…
Added 16 days ago
BC
Admin Assistant (Cat 4) - Corporate & Regulatory Legal Services
BC College of Nurses and Midwives
Vancouver, BC
- Full-time
(a minimum 2 days in office)
Added 16 days ago
OS
Project Administrative Assistant
Open Systems Technologies
Mississauga, ON
- Contract
Compliance, Licenses & Administrative Tracking:
Added 16 days ago
CR
HR Administrative Assistant
Cando Rail & Terminals
Edmonton, AB
- Full-time
The HR Administrative Assistant provides administrative support to the Human Resources and Payroll teams and plays an important role in supporting day-to-day HR operations If you enjoy…
Added 16 days ago
CD
Administrative Assistant
Centre de production de produits biologiques (CPPB) inc. / Biologics Manufacturing Centre (BMC) Inc.
Montreal, QC
- Full-time
We are currently seeking an Administrative Assistant who will help ensure the efficiency of administrative processes related to facilities and people.
Added 16 days ago
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Administrative Assistant/Adjoint(e) administratif(ve)
Playground
Kahnawake 14 Réserve Indienne, QC
- Full-time
Join our team as an Administrative Assistant at Playground and become an indispensable contributor to our daily operations, elevating efficiency and organization. Your role is integral to…
Added 16 days ago
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Partner Administrative Assistant, Audit/Tax
KPMG
Hamilton, ON · ON · Oakville, Ontario
- Full-time
KPMG is looking for an Administrative Assistant who can provide support on a range of activities to ensure a high-quality product.
Added 16 days ago
US
Air Admin Assistant
UPS Supply Chain Solutions
Vancouver, BC · CA - VANCOUVER HUB (BCRMD)
- Part-time
This position performs general administrative responsibilities including preparation of reports using various software packages, compilation of information from various sources, and…
Added 16 days ago
YH
Administrative Assistant (Full Time)
Yee Hong Centre For Geriatric Care
Markham, ON
- Full-time
…of the Administration Team responsible for the provision of administrative support to the LTC…
Added 16 days ago
Human Resources Administrator
Rise Air
Saskatoon, SK
Added 16 days ago
OD
Bookkeeper and Administrative Assistant
OTIVO Developments
Burnaby, BC
- Part-time
Bookkeeping or accounting certification is required
Added 16 days ago
BU
Administrative Assistant, Faculty of Social Sciences
Brock University
St. Catharines, ON · Main Campus (Employees)
- Full-time
This position will be required to work on site 5 days per week
Added 16 days ago
Administrative Assistant II, Subacute Inpatient Unit
Nova Scotia Health and IWK Health
Halifax, NS
Accountable to the Clinical Manager, Subacute Inpatient Unit and reporting to the Team Leader, the Administrative Assistant provides high quality administrative, secretarial, and…
Added 16 days ago
US
International Admin Assistant II
UPS Supply Chain Solutions
Calgary, AB · CA - CALGARY INTERNATIONAL AIRPORT HUB (ABYYC)
- $20.67 CAD / hour
- Part-time
Provides administrative or technical support to ensure effective on-going operations.
Added 16 days ago
US
International Admin Assistant
UPS Supply Chain Solutions
Calgary, AB · CA - CALGARY INTERNATIONAL AIRPORT HUB (ABYYC)
- $19.17 CAD / hour
- Part-time
Provides administrative or technical support to ensure effective on-going operations.
Added 16 days ago
CO
Administrative Assistant 4 - Street Crime Unit (up to two year term)
City of Saint John
Saint John, NB
- Full-time
…Unit, this position is responsible for providing clerical and administrative support to all employees of the Street Crime Unit. Must be prepared to work outside of regular working…
Added 16 days ago
CO
Administrative Assistant 3 - Records
City of Saint John
Saint John, NB
- Full-time
Acts as a back-up for other Administrative Assistants in the Records Unit, on an as-required basis
Added 16 days ago
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Internal/External Posting - Administrative Assistant
Canadian Mental Health Association Lambton Kent
Chatham-Kent, ON · Chatham, Ontario
- Part-time
providing administrative support to ensure efficient operation of the office;
Added 17 days ago
SF
Receptionist And Administrative Assistant
Smith's Funeral Homes
Burlington, ON
- Part-time
Role Description The Receptionist and Administrative Assistant is a part-time, on-site role based out of our Brant Street location in downtown Burlington. This position is responsible for…
Added 17 days ago
DG
Bilingual Senior Administrative Assistant
Doane Grant Thornton LLP
Moncton, NB
- Full-time
As a Bilingual Senior Administrative Assistant your responsibilities will include:

Cando Rail & Terminals

HR Administrative Assistant

Edmonton, AB, Canada

Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Job type: Full-time
Experience: 1-3 years of administrative experience, preferably within Human Resources, Payroll, Recruitment, or a related business function.
Posting language: English
Posted: Oct 9, 2026

Original job description

The HR Administrative Assistant provides administrative support to the Human Resources and Payroll teams and plays an important role in supporting day-to-day HR operations If you enjoy working within a team, problem solving, and a company that promotes a strong safety culture, this opportunity is for you!

Cando provides specialized rail operating services. We provide a wide range of rail services including short line operations, industrial switching, material handling, terminal & transload services, and more. With over 80 operations, we are the 3rd largest locomotive fleet in Canada and growing!

Cando Advantages

Work Life Balance with Fixed Schedules
Cando’s Technical and Leadership Training Programs
Award Winning Safety Culture
Employee Ownership Program
Group Life, Accidental Death & Dismemberment, and Long-Term Disability Insurances
Flexible Health & Dental Benefits
Canada’s Best Managed Company for 9 years!

Job Description

The HR Administrative Assistant provides administrative support to the Human Resources and Payroll teams and plays an important role in supporting day-to-day HR operations. This position assists with a variety of functions, including employee documentation, payroll administration, recruitment, onboarding, HR forms and systems, internal communications, and general employee inquires. The HR Administrative Assistant will work closely with the People team to ensure information is accurate, organized, and up to date while providing timely and professional support to employees across the organization.

Role & Responsibilities

Maintain and organize HR and Payroll filing and documentation, including D&A records.
Prepare, process, and maintain position and wage status change forms.
Process and track HR/Payroll-related invoices.
Order and maintain HR and Payroll supplies and materials, including onboarding packages and other employee documentation.
Coordinate and organize Leadership Development Program (LDP) administrative activities.
Maintain and manage HR and Payroll forms, ensuring documents are current and accessible.
Provide general administrative support to the HR and Payroll teams, including support through Effortless Admin.
Maintain and update HR/Payroll information, forms, and resources on the company intranet.
Monitor and manage the general HR/Payroll inbox, responding to inquiries and directing requests to the appropriate team member.
Complete and maintain driver’s licence (DL) checks and related documentation.
Coordinate and prepare the HR/Payroll newsletter.
Coordinate annual payroll updates, including TD1 forms, payroll calendars, and other year-end/new-year documentation.
Support recruitment activities, including candidate pre-screening.
Provide administrative support for HR-related marketing and communications.
Assist with business development wage information and wage-related requests.
Support and maintain information and processes within People Assist.

Skills, Knowledge, & Abilities

Strong organizational and administrative skills with the ability to manage multiple tasks, priorities, and deadlines.
Excellent attention to detail and accuracy when preparing, reviewing, filing, and maintaining HR and payroll documentation.
Strong verbal and written communication skills with the ability to respond professionally to employee and internal inquiries.
Ability to handle sensitive and confidential employee, HR, and payroll information with discretion and professionalism.
Strong interpersonal skills with the ability to work collaboratively with HR, Payroll, Recruitment, managers, employees, and other departments.
Ability to work independently, take initiative, follow through on assigned tasks, and identify when matters should be escalated.
Proficiency in Microsoft Office applications, including Word, Excel, and Outlook, with the ability to quickly learn HRIS and other business software.
Strong record-keeping and document management skills, with the ability to maintain accurate and organized electronic and physical files.
Ability to support recruitment and onboarding activities, including candidate pre-screening, documentation, and administrative coordination.
Ability to prepare and coordinate professional internal communications, newsletters, forms, and intranet updates.
Strong customer-service mindset with the ability to provide timely, helpful, and professional support to employees.
Ability to adapt to changing priorities and work effectively in a fast-paced, team-oriented environment.

Education & Experience

Post-secondary certificate, diploma, or coursework in Human Resources, Business Administration, Office Administration, or a related field is considered an asset.
1-3 years of administrative experience, preferably within Human Resources, Payroll, Recruitment, or a related business function.
Previous experience supporting recruitment, onboarding, and new-hire processes is considered an asset.
Experience maintaining employee records, forms, and other HR or payroll documentation is considered an asset.
Experience handling sensitive and confidential employee information with professionalism and discretion.
Previous experience working with an HRIS, payroll system, or other employee-management software is considered an asset.
Experience within the rail, construction, industrial, or a similar industry is considered an asset.

Note: This description is not intended to limit the assignment of work or be construed as a complete list of the many duties to be performed by the incumbent. The qualifications are provided so interested candidates understand of the level of expertise required in this position.

Apply on LinkedIn About employer

More about this job

Responsibilities

Provide administrative support to the Human Resources and Payroll teams, maintaining employee documentation, forms, records, and related information. Support payroll administration, recruitment and onboarding, internal communications, employee inquiries, and other day-to-day HR operations.

Requirements

The role calls for strong organizational, communication, record-keeping, and customer-service skills, discretion with confidential information, and proficiency in Microsoft Office. One to three years of administrative experience is preferred; post-secondary study in human resources, business administration, office administration, or a related field is an asset.

Skills

Organization
Administrative Support
Attention to Detail
Written and Verbal Communication
Confidentiality
Interpersonal Skills
Microsoft Word
Microsoft Excel
Microsoft Outlook
Record-Keeping
Document Management
Recruitment Support
Onboarding
Internal Communications
Customer Service
Time Management

Benefits

Work-Life Balance With Fixed Schedules
Technical and Leadership Training Programs
Award-Winning Safety Culture
Employee Ownership Program
Group Life Insurance
Accidental Death and Dismemberment Insurance
Long-Term Disability Insurance
Flexible Health and Dental Benefits

Visa sponsorship

Not detected in the job text

Keywords

Human Resources
Payroll Administration
Employee Documentation
Position and Wage Status Changes
Invoice Processing
Recruitment
Candidate Pre-Screening
Onboarding
Employee Records
HR Forms
HRIS
Payroll Systems
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft Outlook
Intranet
Internal Communications
Newsletter Coordination
Driver's Licence Checks
TD1 Forms
People Assist
Effortless Admin
Confidential Information
Rail Transportation

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Administrative assistant jobs in Canada

International Admin Assistant

International Admin Assistant II

Administrative Assistant, Real Estate

Temporary Administrative Assistant

Bilingual Administrative Assistant

Administrative Assistant - AgeCare Dawson

Admin Assistant (Cat 4) - Corporate & Regulatory Legal Services

Project Administrative Assistant