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Added 9 mins ago
PP
Clinic Manager
People Prodigy Recruitment
Port Alberni, BC
- $75,000 to $80,000 CAD / year
- Full-time
As Clinic Manager, you'll oversee the day-to-day operations of the clinic and lead a founding MOA team supporting four family physicians (each seeing roughly 20–30 patients per day). Your…
Added 9 mins ago
AS
Senior/Lead Business Analyst- BMT
Apex Systems
Toronto, ON
- $45 to $60 USD / hour
- Contract
Facilitate focused requirements sessions with business, operations, technology, and development stakeholders.
Added 9 mins ago
AT
Dynatrace Engineer
Aarorn Technologies Inc
Toronto, ON
- $45 CAD / hour
- Contract
3 5 years of experience in Dynatrace, Monitoring, DevOps, or Operations.
Added 9 mins ago
A&
Director / Senior Director - Energy Practice
Alvarez & Marsal
Calgary, AB
- Full-time
Operational performance improvement; ideal candidate will have led or worked in operations and/or in operations planning
Added 9 mins ago
M
Back of House Mgmt - Sous Chef
Moxies
Calgary, AB
- Full-time
…execute menu items in both prep and line areas, direct culinary operations on a shift basis under the guidance of the Chef, and manage sales and profit budgets. You will also be part of the…
Added 28 mins ago
BC
Director of People & Culture
Bulk Carriers (P.E.I.) Limited
Clyde River, PE
- Full-time
Monitor legislative, regulatory, and industry changes that may affect the company’s workforce and operations
Added 55 mins ago
OT
Client Success Services Program Manager
Open Text Corporation
Waterloo, ON
- Other
You will combine Client Success Management, CS Operations, Project/Program Management, data, and AI to help evolve and scale the Client Success organization. You will be Client-obsessed,…
Added 1 hour ago
CG
Snow Removal CREW LEAD- 500 Dollar Bonus
CSL Group Ltd
Ottawa, ON
- Full-time
Other companies may call this job: Snow Crew Lead, Winter Operations Lead, Snow Removal Supervisor, or Team Lead Snow Labourer.
Added 1 hour ago
SH
Project Manager External
Siemens Healthineers
Kitchener, ON
- Full-time
This position reports to Head of Project Management Operations in equipment installation group and will be based in Southwestern Ontario. This role will cover projects primarily in Ontario…
Added 1 hour ago
SH
Project Manager External
Siemens Healthineers
Cambridge, ON
- Full-time
This position reports to Head of Project Management Operations in equipment installation group and will be based in Southwestern Ontario. This role will cover projects primarily in Ontario…
Added 1 hour ago
TH
Intermediate Financial Analyst
The Hospital for Sick Children
Toronto, ON
- Full-time
Peri-Operative Services at SickKids is looking for an Intermediate Financial Analyst, to join the Physician Billing Operations team. Reporting to the Senior Manager, POS Business…
Added 1 hour ago
TH
Physician Billing Specialist, Peri-Operative Services
The Hospital for Sick Children
Toronto, ON
- Full-time
…play a strategic role supporting the Senior Manager, Business Operations, to execute strategic priorities related to professional billing…
Added 1 hour ago
SH
Project Manager External
Siemens Healthineers
Oakville, ON
- Full-time
This position reports to Head of Project Management Operations in equipment installation group and will be based in Southwestern Ontario. This role will cover projects primarily in Ontario…
Added 1 hour ago
SH
Project Manager External
Siemens Healthineers
Mississauga, ON
- Full-time
This position reports to Head of Project Management Operations in equipment installation group and will be based in Southwestern Ontario. This role will cover projects primarily in Ontario…
Added 1 hour ago
EG
Event AV Operations Manager- Fairmont Banff Springs
Encore Global
Banff, AB
- Full-time
Manages floor operations to achieve service excellence with a focus on customer service, staff leadership, performance management, and development. Achieves the overall goals of the…
Added 1 hour ago
U
Personal Vehicle Driver
UPS
Owen Sound, ON
- Part-time
Meets local age and operations requirements to operate a vehicle.
Added 1 hour ago
U
Personal Vehicle Driver
UPS
Hanover, ON
- Part-time
Meets local age and operations requirements to operate a vehicle.
Added 1 hour ago
U
Personal Vehicle Driver
UPS
Owen Sound, ON
- Part-time
Meets local age and operations requirements to operate a vehicle.
Added 1 hour ago
U
Personal Vehicle Driver
UPS
Hanover, ON
- Part-time
Meets local age and operations requirements to operate a vehicle.
Added 1 hour ago
U
Personal Vehicle Driver
UPS
Owen Sound, ON
- Part-time
Meets local age and operations requirements to operate a vehicle.
Added 1 hour ago
U
Personal Vehicle Driver
UPS
Hanover, ON
- Part-time
Meets local age and operations requirements to operate a vehicle.
Added 1 hour ago
MU
Stationary Engine Mechanic (Maintenance) 2B
McGill University
Montreal, QC · Ferrier Building
- Full-time
Added 1 hour ago
Manager, Real Estate Services-Toronto
Rogers Communications
Toronto, ON
Monthly/quarterly/annual operations review for the region with the appropriate CRE and BGIS team. The goal is to formally document and review FM operations and financial activities…
Added 1 hour ago
HE
Line Cook
Hotel Equities Group, LLC
Edmonton, AB
- Part-time
…Line Cook, you'll play an important role in supporting hotel operations, delivering exceptional service, and helping our team achieve its operational and business…
Added 1 hour ago
HE
Housekeeper
Hotel Equities Group, LLC
Medicine Hat, AB
- Part-time
…Housekeeper, you'll play an important role in supporting hotel operations, delivering exceptional service, and helping our team achieve its operational and business…

Cando Rail & Terminals

HR Administrative Assistant

Edmonton, AB, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 8, 2026
Experience: 1-3 years of administrative experience, preferably within Human Resources, Payroll, Recruitment, or a related business function.
Posting language: English
Posted: Oct 9, 2026

Original job description

The HR Administrative Assistant provides administrative support to the Human Resources and Payroll teams and plays an important role in supporting day-to-day HR operations If you enjoy working within a team, problem solving, and a company that promotes a strong safety culture, this opportunity is for you!

Cando provides specialized rail operating services. We provide a wide range of rail services including short line operations, industrial switching, material handling, terminal & transload services, and more. With over 80 operations, we are the 3rd largest locomotive fleet in Canada and growing!

Cando Advantages

Work Life Balance with Fixed Schedules
Cando’s Technical and Leadership Training Programs
Award Winning Safety Culture
Employee Ownership Program
Group Life, Accidental Death & Dismemberment, and Long-Term Disability Insurances
Flexible Health & Dental Benefits
Canada’s Best Managed Company for 9 years!

Job Description

The HR Administrative Assistant provides administrative support to the Human Resources and Payroll teams and plays an important role in supporting day-to-day HR operations. This position assists with a variety of functions, including employee documentation, payroll administration, recruitment, onboarding, HR forms and systems, internal communications, and general employee inquires. The HR Administrative Assistant will work closely with the People team to ensure information is accurate, organized, and up to date while providing timely and professional support to employees across the organization.

Role & Responsibilities

Maintain and organize HR and Payroll filing and documentation, including D&A records.
Prepare, process, and maintain position and wage status change forms.
Process and track HR/Payroll-related invoices.
Order and maintain HR and Payroll supplies and materials, including onboarding packages and other employee documentation.
Coordinate and organize Leadership Development Program (LDP) administrative activities.
Maintain and manage HR and Payroll forms, ensuring documents are current and accessible.
Provide general administrative support to the HR and Payroll teams, including support through Effortless Admin.
Maintain and update HR/Payroll information, forms, and resources on the company intranet.
Monitor and manage the general HR/Payroll inbox, responding to inquiries and directing requests to the appropriate team member.
Complete and maintain driver’s licence (DL) checks and related documentation.
Coordinate and prepare the HR/Payroll newsletter.
Coordinate annual payroll updates, including TD1 forms, payroll calendars, and other year-end/new-year documentation.
Support recruitment activities, including candidate pre-screening.
Provide administrative support for HR-related marketing and communications.
Assist with business development wage information and wage-related requests.
Support and maintain information and processes within People Assist.

Skills, Knowledge, & Abilities

Strong organizational and administrative skills with the ability to manage multiple tasks, priorities, and deadlines.
Excellent attention to detail and accuracy when preparing, reviewing, filing, and maintaining HR and payroll documentation.
Strong verbal and written communication skills with the ability to respond professionally to employee and internal inquiries.
Ability to handle sensitive and confidential employee, HR, and payroll information with discretion and professionalism.
Strong interpersonal skills with the ability to work collaboratively with HR, Payroll, Recruitment, managers, employees, and other departments.
Ability to work independently, take initiative, follow through on assigned tasks, and identify when matters should be escalated.
Proficiency in Microsoft Office applications, including Word, Excel, and Outlook, with the ability to quickly learn HRIS and other business software.
Strong record-keeping and document management skills, with the ability to maintain accurate and organized electronic and physical files.
Ability to support recruitment and onboarding activities, including candidate pre-screening, documentation, and administrative coordination.
Ability to prepare and coordinate professional internal communications, newsletters, forms, and intranet updates.
Strong customer-service mindset with the ability to provide timely, helpful, and professional support to employees.
Ability to adapt to changing priorities and work effectively in a fast-paced, team-oriented environment.

Education & Experience

Post-secondary certificate, diploma, or coursework in Human Resources, Business Administration, Office Administration, or a related field is considered an asset.
1-3 years of administrative experience, preferably within Human Resources, Payroll, Recruitment, or a related business function.
Previous experience supporting recruitment, onboarding, and new-hire processes is considered an asset.
Experience maintaining employee records, forms, and other HR or payroll documentation is considered an asset.
Experience handling sensitive and confidential employee information with professionalism and discretion.
Previous experience working with an HRIS, payroll system, or other employee-management software is considered an asset.
Experience within the rail, construction, industrial, or a similar industry is considered an asset.

Note: This description is not intended to limit the assignment of work or be construed as a complete list of the many duties to be performed by the incumbent. The qualifications are provided so interested candidates understand of the level of expertise required in this position.

Apply About employer

More about this job

Responsibilities

Provide administrative support to the Human Resources and Payroll teams, maintaining employee documentation, forms, records, and related information. Support payroll administration, recruitment and onboarding, internal communications, employee inquiries, and other day-to-day HR operations.

Requirements

The role calls for strong organizational, communication, record-keeping, and customer-service skills, discretion with confidential information, and proficiency in Microsoft Office. One to three years of administrative experience is preferred; post-secondary study in human resources, business administration, office administration, or a related field is an asset.

Skills

Organization
Administrative Support
Attention to Detail
Written and Verbal Communication
Confidentiality
Interpersonal Skills
Microsoft Word
Microsoft Excel
Microsoft Outlook
Record-Keeping
Document Management
Recruitment Support
Onboarding
Internal Communications
Customer Service
Time Management

Benefits

Work-Life Balance With Fixed Schedules
Technical and Leadership Training Programs
Award-Winning Safety Culture
Employee Ownership Program
Group Life Insurance
Accidental Death and Dismemberment Insurance
Long-Term Disability Insurance
Flexible Health and Dental Benefits

Visa sponsorship

Not detected in the job text

Keywords

Human Resources
Payroll Administration
Employee Documentation
Position and Wage Status Changes
Invoice Processing
Recruitment
Candidate Pre-Screening
Onboarding
Employee Records
HR Forms
HRIS
Payroll Systems
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft Outlook
Intranet
Internal Communications
Newsletter Coordination
Driver's Licence Checks
TD1 Forms
People Assist
Effortless Admin
Confidential Information
Rail Transportation

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