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Added 11 mins ago
KD
Directeur(trice) de comptes stratégiques
KYOCERA Document Solutions Canada
Montreal, QC
- Full-time
Added 11 mins ago
Manager, Kamatsiarniq
Tungasuvvingat Inuit
Ottawa, ON
It is the mission of Tungasuvvingat Inuit (TI) to broadly provide Inuit-specific programs that contribute to the health and wellbeing of Inuit and to encourage and support similar programs…
Added 11 mins ago
UO
Senior Manager, Financial Planning
University of Ottawa
Ottawa, ON · Tabaret Hall
- Full-time
Ensures that the financial system runs smoothly by maintaining the necessary control points to ensure the integrity and accuracy of budget data. Keeps abreast of all news and discussions in…
Added 11 mins ago
TF
Site Quality Head
Thermo Fisher Scientific
Mississauga, ON
- Full-time
Change management and organizational development capabilities
Added 11 mins ago
SM
Mental Health & Substance Use (MHSU) Counsellor-Case Manager
St. Michael's Homes
Toronto, ON
- Full-time
being the case manager with primary responsibility for an identified case load of clients with substance use, concurrent disorders, housing and other challenges;
Added 11 mins ago
T
Associate, Business Development - TD Asset Management
TD
Winnipeg, MB · Toronto, ON · Montreal, QC · Regina, SK
- Full-time
An integral member of the Institutional Distribution team, the Associate III, Business Development provides research, intelligence gathering and operational support that enables regional…
Added 11 mins ago
T
Agriculture Credit Analyst I
TD
Regina, SK
- Full-time
Conduct appropriate market, industry and client research and risk analysis in support of the credit development and credit submission processes where appropriate
Added 11 mins ago
T
Vice President, Global Multi-Asset Client Portfolio Manager - TD Asset Management
TD
Regina, SK
- Full-time
TD is committed to providing fair and equitable compensation opportunities to all colleagues. Growth opportunities and skill development are defining features of the colleague experience at…
Added 27 mins ago
C
Senior Consultant, Regulatory Compliance Management, Global Privacy Office
CIBC
Toronto, ON
- Full-time
You need to be legally eligible to work at the location(s) specified above and, where applicable, must have a va
Added 27 mins ago
BP
Senior Investment Analyst (Temporary/Term)
Bruce Power
Bruce Power
- Full-time
Conduct research on investment products and asset classes and assist management with the development of recommended changes to the Fund’s asset mix.
Added 27 mins ago
BH
Registered Practical Nurse, Complex Care
Bruyère Health
Ottawa, ON
- Part-time
Professional development and learning opportunities
Added 27 mins ago
BH
Registered Practical Nurse, Complex Care
Bruyère Health
Ottawa, ON
- Part-time
Professional development and learning opportunities
Added 27 mins ago
BH
Registered Practical Nurse, Complex Care
Bruyère Health
Ottawa, ON
- Part-time
Professional development and learning opportunities
Added 27 mins ago
BH
Registered Practical Nurse, Complex Care
Bruyère Health
Ottawa, ON
- Part-time
Professional development and learning opportunities
Added 27 mins ago
O
Marketing Coordinator
Osmow's
Mississauga, ON
- Full-time
Help research insights, competitors, and QSR trends for campaign plans and briefs.
Added 27 mins ago
CH
Area Director of Finance
Concord Hospitality Enterprises
Calgary, AB
- Full-time
Concord Hospitality is seeking a detail-oriented and proactive Area Director of Finance to oversee the hotel’s accounting, financial management, and procurement functions. Reporting…
Added 27 mins ago
PS
Security Supervisor - Mount Sinai Hospital
Paladin Security Group Ltd
Toronto, ON
- $27.86 CAD / hour
- Full-time
Ability to stand and walk for extended periods during 12-hour shifts
Added 42 mins ago
Psychosocial Oncology Clinician II
Winnipeg Regional Health Authority
Winnipeg, MB
CancerCare Manitoba is a provincial agency which provides clinical and academic services and leadership for cancer control and the treatment of blood disorders. Our shared vision of leading…
Added 42 mins ago
Senior Tax Manager - Private Tax - Calgary
EY
AB · Calgary, AB
To qualify for the role, you must have
Added 42 mins ago
Pricing Execution Analyst
Molson Coors
Toronto, ON
Work schedule Monday through Thursday in office, Friday work from home
Added 42 mins ago
LM
Associate Program Manager
Lockheed Martin
Ottawa, ON
- Full-time
Directs all phases of programs from inception through completion. Responsible for the cost, schedule and technical performance of company programs or subsystems of major programs.…
Added 42 mins ago
LM
Product Engineering Associate Manager
Lockheed Martin
Ottawa, ON
- Full-time
Manages the research, design, development, and testing of COTS or custom computing hardware and/or otherelectrical components. Responsible for coordinating subordinate employee recruitment,…
Added 42 mins ago
LM
Product Engineering Associate Manager
Lockheed Martin
Ottawa, ON
- Full-time
Manages the research, design, development, and testing of COTS or custom computing hardware and/or otherelectrical components. Responsible for coordinating subordinate employee recruitment,…
Added 42 mins ago
LM
Associate Program Manager
Lockheed Martin
Dartmouth, NS
- Full-time
Directs all phases of programs from inception through completion. Responsible for the cost, schedule and technical performance of company programs or subsystems of major programs.…
Added 42 mins ago
LM
Associate Program Manager
Lockheed Martin
Dartmouth, NS
- Full-time
Directs all phases of programs from inception through completion. Responsible for the cost, schedule and technical performance of company programs or subsystems of major programs.…

CanmetENERGY Research Centres

Adjoint(e) administratif(ve) | Administrative Assistant

Varennes, QC, Canada

Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Dec 13, 2026
Posting language: English · French
Posted: Nov 13, 2026

Original job description

English section of this bilingual listing.

CanmetENERGY in Varennes is a research centre within Natural Resources Canada that contributes to advancing clean energy technologies to support the transition toward a cleaner, more efficient and net-zero energy future.

Its research and development activities focus primarily on decarbonizing buildings and industry, improving energy efficiency, and integrating renewable energy. Drawing on its scientific and technical expertise, the Centre develops innovative solutions, conducts applied research projects, and collaborates with industry, academic and government partners to accelerate Canada's energy transition.

Position Description

This position provides comprehensive administrative support to the Director and their team, ensuring that departmental policies and procedures are followed in various areas, including human resources, finance, travel, procurement, materiel management and records administration. The incumbent coordinates the Director's calendar, organizes meetings, tracks correspondence and ongoing files, manages filing systems, and ensures that administrative activities comply with departmental and Treasury Board directives.

The incumbent also serves as a resource person for employees and managers by providing guidance on administrative processes, travel, hospitality, training and procurement. They contribute to the onboarding of new employees, training tracking and the group's budget management, while processing procurement requests, verifying invoices and ensuring compliance with requirements related to publications and travel. When needed, they also provide support to administrative staff.

Work Objectives

Education, experience or recent and significant experience providing administrative services to a senior manager.
Experience coordinating logistical arrangements for meetings and travel.
Experience tracking and formatting correspondence.
Experience handling and routing classified documents.
Recent experience using various software applications, including Microsoft Office.

Qualifications

Bilingualism (French and English), both spoken and written.
Strong written and oral communication skills, as well as experience or an interest in internal communications (drafting employee communications, newsletters and intranet content).
Experience or an interest in administrative support and coordination (organization, calendar management, filing, file tracking, event logistics, conferences and special events).
Experience organizing international travel.
Interest in science and engineering and in communicating scientific concepts to the general public.

Read the full bilingual original

Description de l'organisation

CanmetÉNERGIE à Varennes est un centre de recherche de Ressources naturelles Canada, contribue à faire progresser les technologies énergétiques propres afin de soutenir la transition vers un avenir énergétique plus propre, plus efficace et carboneutre.

Ses activités de recherche et développement se concentrent principalement sur la décarbonation des bâtiments et de l’industrie, l’amélioration de l’efficacité énergétique et l’intégration des énergies renouvelables. Grâce à son expertise scientifique et technique, le centre développe des solutions novatrices, mène des projets de recherche appliquée et collabore avec des partenaires industriels, universitaires et gouvernementaux pour accélérer la transition énergétique au Canada.

Description du poste

Ce poste assure un soutien administratif complet au directeur et à son équipe en veillant à l’application des politiques et procédures ministérielles dans divers domaines, notamment les ressources humaines, les finances, les voyages, l’approvisionnement, la gestion du matériel et l’administration des documents. La personne titulaire coordonne l’agenda du directeur, organise les réunions, assure le suivi de la correspondance et des dossiers en cours, gère les systèmes de classement et veille à la conformité des activités administratives avec les directives du Ministère et du Conseil du Trésor.

Elle agit également comme personne-ressource pour les employés et les gestionnaires en fournissant des conseils sur les processus administratifs, les voyages, l’accueil, la formation et les achats. Elle contribue à l’intégration des nouveaux employés, au suivi des formations, à la gestion budgétaire du groupe, tout en assurant le traitement des demandes d’approvisionnement, la vérification des factures et le respect des exigences liées aux publications et aux déplacements. Au besoin, elle offre aussi du soutien au personnel administratif.

Objectifs de travail

Formation ou expérience ou expérience récente et significative de la prestation de services administratif à un gestionnaire principal.
Expérience dans la coordination de dispositions logistiques pour les réunions et les déplacements.
Expérience dans le suivi et le formatage de la correspondance.
Expérience dans la manutention et le cheminement de documents classifiés.
Expérience récente des différentes applications de logiciels y compris Microsoft Office.

Qualifications

Bilinguisme (français et anglais), à l’oral et à l’écrit.
Aptitudes en communication écrite et orale, et expérience ou intérêt pour la communication interne (rédaction de messages aux employés, infolettres, intranet).
Expérience ou intérêt pour le soutien administratif et la coordination (organisation, tenue d’agenda, classement, suivi de dossiers, logistique d’événements, conférences événements spéciaux).
Expérience dans l’organisation de voyages internationaux.
Intérêt pour la science et l’ingénierie et pour leur vulgarisation auprès du grand public.

***

Organization Description

Position Description

Work Objectives

Education, experience or recent and significant experience providing administrative services to a senior manager.
Experience coordinating logistical arrangements for meetings and travel.
Experience tracking and formatting correspondence.
Experience handling and routing classified documents.
Recent experience using various software applications, including Microsoft Office.

Qualifications

Bilingualism (French and English), both spoken and written.
Strong written and oral communication skills, as well as experience or an interest in internal communications (drafting employee communications, newsletters and intranet content).
Experience or an interest in administrative support and coordination (organization, calendar management, filing, file tracking, event logistics, conferences and special events).
Experience organizing international travel.
Interest in science and engineering and in communicating scientific concepts to the general public.

Apply on LinkedIn About employer

More about this job

Responsibilities

Provide comprehensive administrative support to the Director and team, including calendar and meeting coordination, correspondence and records management, travel, procurement, and budget-related tasks. Advise employees and managers on administrative processes, support onboarding and training tracking, verify invoices, and help ensure compliance with departmental and Treasury Board requirements.

Requirements

The posting seeks recent, significant experience providing administrative services to a senior manager, coordinating meeting and travel logistics, tracking and formatting correspondence, handling classified documents, and using software such as Microsoft Office. It also calls for spoken and written French and English, strong communication and coordination skills, and experience or interest in internal communications, international travel, and explaining science and engineering to the public.

Skills

Administrative Support
Calendar Management
Meeting Coordination
Travel Coordination
Correspondence Tracking and Formatting
Classified Document Handling
Records Management
Microsoft Office
Procurement
Invoice Verification
Budget Management
Human Resources Administration
Internal Communications
Event Logistics
Bilingual Communication
International Travel Planning

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Human Resources
Finance
Travel
Procurement
Materiel Management
Records Administration
Treasury Board Directives
Calendar Management
Meeting Coordination
Correspondence
Classified Documents
Microsoft Office
Budget Management
Invoice Verification
Employee Onboarding
Training Tracking
Internal Communications
Newsletters
Intranet
International Travel
Event Logistics
Science Communication
Clean Energy
Energy Efficiency
Renewable Energy
Decarbonization
Applied Research
Natural Resources Canada

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Work requirements

Jobs in Canada