Receptionist

• Do you enjoy connecting guests with our team?
• Are you skilled at managing the front desk, juggling phone inquiries, scheduling meetings, and keeping office administration on track simultaneously?
  
  

Join us as a Receptionist; you will report to the Sr. Manager, Facilities, and serve as the primary link between our guests and our team. You’ll manage visitor entry, coordinate phone and email correspondence, schedule meetings, and support internal events. We’re looking for someone who can balance these responsibilities with organization and discretion every day.

Key Responsibilities

• Inbound Call Support: Answers and directs calls to the appropriate contact or department.
• Logistical Assistance: Supports the setup and coordination of internal events.
• Delivery and Shipping: Manages incoming deliveries and coordinates outgoing shipments carefully.
• Manage Distribution: Records messages and promptly relays them when staff are unavailable.
• Guest Reception: Serves as the first point of contact for all site visitors by greeting, providing clear directions within the building, answering guest questions, and promptly notifying the visitor’s host to ensure a smooth arrival and departure experience.
• Visitor Log Maintenance: Oversees sign-in and sign-out of building occupants.
• Front Entrance Monitoring: Observes the lobby area to assist with site access and ensure that all guests and contractors follow company entry procedures.
• Document Preparation: Drafts internal memos, correspondence, and labels.
• Reception Area Upkeep: Maintains the front desk and waiting area to ensure they are ready for use.
• Meeting Coordination: Welcomes guests upon arrival for group gatherings or business unit events; provides clear directions to meeting spaces; assists with logistics, such as sign-in; and ensures guests are connected with their hosts or event coordinators.
  
  

To Succeed, You Will Have

• A minimum of 1 year of experience
• Intermediate analytical skills to talk with customers and understand their needs in order to direct them to the proper contact.
• Basic project/process management skills to assist with open houses and special events
• Basic computer/technical skills to draft memos and letters in Google Workspace
• Intermediate time management and multi-tasking skills to respond to incoming calls and visitors
• Basic experience with visitor log, phone system, and card access system
  
  

Why Join?

HUB WORK

• This role will require you to work out of your assigned office Monday to Friday (8:00 am to 4:00 pm).
  
  

Benefits

• Comprehensive health coverage plan that includes medical, dental and vision.
• Life insurance, disability and wellness programs.
• Vacation, Paid Personal Time and Sick days.
• Matching RRSP contribution & Profit-Sharing Program.
• Tuition Assistance Program for professional continuing education.
• Discounts on Canon products, retailers, memberships and more!
  
  

EMPLOYEE PERKS

• Free coffee and snacks.
• On-site cafeteria and outdoor patio.
• Employee gym and fitness centre.
• Employee referral program.
• Inspire Program, online peer-to-peer recognition for redeemable points on hundreds of products.
• Community involvement.
• Employee Appreciation Events.
• A (1) current vacancy exists.
• Canon Canada Inc. is committed to transparent and fair compensation and job postings. Our compensation policies and practices have been designed to allow colleagues to progress through the salary range over time as they progress in their role. The base pay actually offered may vary based upon the candidate's skills and experience, job-related knowledge, geographic location, and other specific business and organizational needs.
• Compensation Range $43,000-46,000 annually.
  
  

Canon has been at the forefront of digital imaging innovation for more than 80 years. Since 1973, Canon Canada has been the leading provider of consumer, business and professional digital imaging solutions to Canadians.

At Canon Canada, we've established a diverse culture that's made us a respected and successful industry leader. Canon's corporate philosophy is Kyosei: all people, regardless of race, religion or culture, harmoniously living and working together into the future. We have been recognized by Forbes as one of Canada's best employers for diversity.

We are committed to environmental sustainability and have established programs that support our Kyosei philosophy and Environmental Charter. Since 2019, Canon Canada has been named one of Canada's Greenest Employers, an award that recognizes employers leading the way in creating a culture of environmental awareness.

We offer comprehensive health and wellness benefits, learning and development opportunities, recognition programs and other perks. We want your career with us to be a journey, and we provide the tools to help you contribute and succeed from Day 1.

As an equal opportunity employer, we welcome applications from all backgrounds and are committed to supporting and celebrating the diversity in our workforce. While we appreciate all applicant submissions, only those considered to be most qualified will be contacted for further assessment. Canon Canada is proud to provide accommodation(s) during the recruitment process. For applicants requiring accommodation in the recruitment and assessment process and when hired, please contact us at accessibility@canada.canon.com or at 1-855-531-3850 or 905-863-8713. To learn more about Canon Canada, visit careers.canon.ca.