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Added 1 day ago
Project Administrator (Richmond, BC Project Office - Fixed term)
Norland
Burnaby, BC
Full-time
Passionate about your career and ready for new challenges? Join Norland as a Project Administrator (Fixed-term)!
Project Administrator
OFNTSC
Brantford, ON
Contract
We are seeking a highly motivated and skilled Project Administrator to join our team at OFNTSC. Under the guidance of the Director of Operations, the Project Administrator will provide…
Project Administrator
BGIS
Winnipeg, MB
Full-time
The Project Administrator is responsible for project administration activities including but not limited to maintaining project documentations, completing project set up, financial and…
Project Administrator
BGIS
Vancouver, British Columbia
Full-time
The Project Administrator is responsible for project administration activities including but not limited to maintaining project documentations, completing project set up, financial and…
Project Administrator
Demant
Toronto, ON
Full-time
The Project Administrator will be responsible for working with the Project Manager to ensure all projects are delivered within the agreed scope, time, cost and quality. This role will also…
Project Administrator
Demant Group
Toronto, ON
The Project Administrator will be responsible for working with the Project Manager to ensure all projects are delivered within the agreed scope, time, cost and quality. This role will also…
Project Administrator
Bird Construction
Regina, SK
Full-time
Project AdministratorIn support of upcoming projects, Bird Construction is reaching out to market to identify candidates interested in our Project Administrator position.
Project Administrator
BGIS
Winnipeg, MB
Full-time
The Project Administrator is responsible for project administration activities including but not limited to maintaining project documentations, completing project set up, financial and…
Project Administrator
Amrize
Calgary, AB
Join Amrize as a Project Administrator and help construct what's next. If you're ready to put your skills to work on projects that matter - and build a career with a company that’s building…
Added 22 hours ago
Construction Project Administrator
J.D. Irving, Limited
Saint John, NB
Full-time
The Construction Project Administrator provides administrative and document control support to Project Managers, Project Coordinators, Superintendents, and field personnel. This position is…
Project Administrator (12 Month Contract)
BGIS
Vancouver, BC
Full-time
The Project Administrator is responsible for project administration activities including but not limited to maintaining project documentations, completing project set up, financial and…
Project Administrator – Turnaround
Canoco
Fort McMurray, Alberta
Full-time
We are currently hiring an experienced Project Administrator for a turnaround project at the CNRL Horizon Site. This is a fly-in/fly-out opportunity with camp accommodations provided,…
Project Administrator (TCB - Behchoko)
Tlicho Community Builders Ltd.
Behchokǫ̀, Northwest Territories
Full-time
Reporting to the Program Manager, Maintenance & Construction, the Project Administrator (Construction) is responsible for providing administrative and project coordination support for…
Project Assistant/Office Administrator
Bird Construction
Kelowna, British Columbia
Full-time
Project Assistant/Office AdministratorThe Project Assistant/Office Administrator is accountable for assisting with document control, submittals, day-to-day activities, project…
Project Administrator (Future Opportunity)
BGIS
Ottawa, ON
Full-time
The Project Administrator is responsible for project administration activities including but not limited to maintaining project documentations, completing project set up, financial and…
Added 18 hours ago
Construction Project Administrator
Gulf Operators Ltd.
Saint John, NB
Full-time
The Construction Project Administrator provides administrative and document control support to Project Managers, Project Coordinators, Superintendents, and field personnel. This position is…
Project Administrator
Convergint Technologies Ltd
Calgary, AB
Convergint is looking for a team-oriented, results-driven, Project Administrator to join our amazing Capital Projects team in our Calgary, AB location. As the Project Administrator, you…
Added 8 hours ago
Project Administrator - Security Solutions
Convergint Technologies Ltd
Calgary, AB
Convergint is looking for a team-oriented, results-driven, Project Administrator to join our amazing Capital Projects team in our Calgary, AB location. As the Project Administrator, you…
Project Administrator - Security Solutions (Capital Projects)
Convergint Technologies Ltd
Dartmouth, NS
Convergint is looking for a team-oriented, results-driven, Project Administrator to join our amazing Capital Projects team in our Halifax location. As the Project Administrator, you will be…
Project Administrator (12 Month Contract)
BGIS
Vancouver, BC
Full-time
The Project Administrator is responsible for project administration activities including but not limited to maintaining project documentations, completing project set up, financial and…
Project Administrator
Canstar Restorations LP
Prince George, BC
$50,000 to $55,000 CAD / year
Full-time
The Project Administrator responsibilities include working closely with our project management team to prepare comprehensive action plans, including resources, timeframes and budgets for…
Project Administrator
Canstar Restorations LP
Penticton, BC
$55,000 to $58,000 CAD / year
The Project Administrator responsibilities include working closely with our project management team to prepare comprehensive action plans, including resources, timeframes and budgets for…
Project Administrator
Clearway
Toronto, ON · Greater Toronto Area, Ontario
Full-time
The Project Administrator provides centralized administrative, commercial, and document-control support for assigned construction projects. The role manages routine workflows,…
Project Administrator
North America Construction (1993) Ltd. - NAC Constructors Ltd.
St. Thomas, ON
Full-time
NAC is currently seeking a full-time Project Administrator , initially based on our Dalewood Water Reclamation Facility project in St. Thomas, ON.
Project Administrator
North America Construction LTD
St. Thomas, ON
Full-time
NAC is currently seeking a full-time Project Administrator , initially based on our Dalewood Water Reclamation Facility project in St. Thomas, ON.

Canstar Restorations LP

Project Administrator

Prince George, BC, Canada

Pay: $50,000 to $55,000 CAD / year
Job type: Full-time

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At a glance

Automatically prepared from the listing. Check the original description for the full requirements.

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Responsibilities

The Project Administrator will coordinate project action plans, budgets, and schedules while maintaining documentation and handling financial queries. They will act as a central point of communication between clients, internal teams, and sub-trades to ensure project deadlines are met.

Requirements

Candidates must have 3-5 years of experience in a fast-paced administrative role, preferably within the construction, restoration, or insurance industries. Strong computer proficiency in Microsoft Office and the ability to type at least 40 words per minute are essential.

Experience

2 to 5 years

Working hours

40 hours per week

Work arrangement

On-site

Skills

Project administration
Time management
Communication
Customer service
Microsoft Office
Data entry
Schedule management
Risk management
Conflict resolution
Documentation management
Multi-tasking
Attention to detail
Problem solving
Interpersonal skills
Typing 40 wpm

Benefits

Competitive compensation
Extended health and dental benefits
Tuition reimbursement

Visa sponsorship

Not detected in the job text

Keywords

Project Administrator
Restoration
Construction
Property Management
Insurance
PSA Web
Encircle
XA
Symbility
Work Authorization
Estimating
Sub-trades
RFQs
WIP report
Health and Safety
PPE
Microsoft Office
Outlook
Word
Excel
Administrative
Clerical
Customer Service
Scheduling
Budgeting
Documentation
Reporting
Site Supervisor
Invoicing
Data Entry

Original job description

Company Overview

URS is a Northern BC restoration company, and has recently become a member of the Canstar Group of Companies. With branches in Prince George, Smithers, Terrace, and Quesnel, URS focuses on helping people after experiencing a fire, flood, or other structural damage to their home or business.

We are a company that builds careers, with training initiatives like the Perfect File building skills that prepare you for the advancement opportunities that we are known for.

Lake days and BBQ’s are some of the fun events that we believe makes the family environment at URS. We are also active in the community, using our talents to do charity builds, and donating part of each project to the BCSPCA.

We take good care of our team too! We like to have fun and celebrate our success.

Position Overview

The Project Administrator responsibilities include working closely with our project management team to prepare comprehensive action plans, including resources, timeframes and budgets for projects. You will perform various coordinating tasks, like schedule and risk management, along with administrative duties, like maintaining project documentation and handling financial queries. To succeed in this role, you should have excellent time management and communication skills, as you’ll collaborate with clients and internal teams to deliver results on deadlines.

Duties and Responsibilities

Open jobs in PSA Web & Encircle
Review jobs opened by Call Center and fix/update missing or incorrect information
Guide the policyholder/client to upload photos & sign Work Authorization in Encircle
- Coordinate with internal staff to have Work Authorization signed if the policyholder/client is not comfortable with this
- Upload Work Authorization to XA when required
PSA date entry – Loss, Received, Contacted, Inspected, Actual Start, Target Completion, Actual Completion, COC uploaded, Last Day on Job (when applicable), Production closed, Approved, estimate uploaded (if traditional quote), enter scope date and sent 24-hour date report and HMI date
Confirm XA & Symbility date entry – Contacted, planned inspection, inspected, Target start, Job started, Target complete, Completed
Create estimated revenue work orders within 24 hours of site inspection
- Update estimate revenue work orders when quote/estimate is approved
Forward 24-Hour Reports to clients through PSA & upload to XA when required
Upload Emergency Scope to Encircle
Send traditional scopes to clients as required
Confirm Deductible, Inspection/Estimation Fee, and Interim Invoice requirements and request invoice creation/submission
Assigning gatekeeper for estimating once all info is collected
Review “Received Jobs Report” or “Job Management Report” daily – Check for new jobs that are missing the estimated revenue and check for any job info. that needs to be updated in PSA
Review jobs in PSA whenever you are in them to – Check for missing dates (“Not Started”, “Not Contacted”, “Not Inspected”, “Not Completed”).
Issue RFQs to sub-trades
- Track sub-trade quotes and follow-up to ensure timely submission – Notify PM when all sub-quotes received for quoting purposes
Create/format & send traditional quotes and/or scopes to clients
Collect/send information to estimating team to prepare/revise estimates
- Follow up on questions from the estimating team, and ensure timely PM approval/upload
Enter, coordinate, maintain, and communicate job schedules
Maintain property access and contact information in PSA
Issue and track all work orders
File management (PSA) – Save in-coming attachments, ensure proper uploading and labelling in PSA
Maintain ongoing communication with property owners, PM Team, in-house departments, sub-trades, adjusters, property managers, and owners/tenants to ensure efficient job progress and completion and document them in PSA
Follow up with NR loss list and disposal authorization
Facilitate with new subtrade set up
Request Cost Transfers
WIP report management
Updates/uploads to XA or Symbility as required
Review/Sign/Submit Site Supervisor timesheets
Read & respond to emails as required
General Release Forms
Coordinate disposal of non-restorable content
Complete File Close procedures (including all steps to close off D files, except for the invoice for D file against subtrades).
Check for any required revisions to estimate and inform invoicing, if happening after work completion.
Coordinate Completion Certificate final document sign off with Site Supervisors (upload to XA when required)
Month-end Reports – Job Active Job Management & Open Work Orders (PSA)

Health and Safety

Ensure that self and others adhere to Canstar’s health and safety practices and procedures
Ensure good housekeeping is kept performing work safely and efficiently
Understand safety policies and protocols
Ensure that self and others on site are wearing all required PPE, when required

Who we are looking for:

A Project Administrator’s challenging and fast-paced environment require excellence to keep things running smoothly. They must be able to work well under pressure without sacrificing quality. A good Project Administrator should be detail-oriented, dependable, a problem solver and a good communicator. They have a great attitude and a willingness to do what it takes to get the job done. Other important attributes of a Project Administrator are:

Strong computer skills including Microsoft Office suite (Outlook, Word, Excel) with the ability to accurately type 40 words per minute
Exceptional customer service and interpersonal skills
Ability to multi-task in a fast-paced environment and prioritize in an ever-changing environment
Ability to resolve conflict, prioritize and remain calm in high-stress situations
Ability to use strong coordination and computer skills to maintain ongoing communications with property owners, the project management team, in-house departments and sub-trades to ensure efficient job progress and completion
Ability to receive new jobs via phone/email and enter it into the project management software while coordinating work authorization document signoffs as required.
Ability to think critically and exercise good judgement

Qualifications and Experience

3-5 years of experience in a fast-paced administrative role is essential
3-5 years of experience working in either construction, restoration, property management/strata or insurance preferred
Strong computer skills including Microsoft suite (Outlook, Word, Excel)
The ability to accurately type 40 words per minute
Strong administrative and clerical skills
Strong customer service skills
Ability to multitask and prioritize in an ever-changing environment

Working Conditions

Monday – Friday, day-time hours 8:00 am to 4:30 pm. Occasional overtime is required

Perks of working for Canstar…

Competitive compensation 
Extended health and dental benefits for you and your family
Great company culture and career advancement opportunities
Industry-related Tuition Reimbursement (50% - 100% of tuition costs!)

#INDCANSTAR1

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