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Cantrav

Event Coordinator

Montreal, QC, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Apr 25, 2027
Posting language: English
Posted: Oct 27, 2026

Original job description

Company Description Cantrav Services Inc. is Canada’s leading destination management and event production company. We specialize in corporate meeting, incentive travel and special event planning operating in Vancouver, the Okanagan, Victoria, Whistler, Banff, Montreal, Quebec City, Ottawa and Toronto. With a leading-edge creative approach, we embrace the latest venues, locations, technologies and activities to deliver the most unique experiences possible, constantly fine-tuning our processes to work smarter and more efficiently as a company. Trusted across Canada, we continue to deliver programs that go beyond the expected and leave a lasting impression.

Role Description The Event Coordinator is a full-time, on-site role based in the Montreal, responsible for supporting tboth our Program Operations and Event Production teams.

Cantrav is seeking an organized, adaptable, and highly motivated individual who thrives in a dynamic environment, enjoys variety in their day, and is willing to jump in wherever needed to help the team succeed. The Event Coordinator provides logistical, administrative, supplier, and operational support while working closely with Program Managers and other departments to ensure programs are delivered seamlessly.

We're looking for a team player with a positive attitude, strong attention to detail, and a "yes, can-do" approach to problem-solving.

Responsibilities

· Support Program Managers and Event Managers with the planning, coordination, and execution of client programs.

· Coordinate program logistics, including transportation, accommodations, dining, activities, social event design/installation and entertainment booking and management.

· Liaise with suppliers and partners to obtain information, confirm services, and manage program deliverables.

· Prepare and maintain operational documents including manifests, schedules, service orders & BEOs, and program materials.

· Provide administrative support for ongoing projects and day-to-day operations.

· Assist with proposal preparation, research, and other business development initiatives as required.

· Support onsite event operations and staffing requirements when needed.

· Develop knowledge of destinations, venues, suppliers, and program logistics.

· Assist various departments across the organization to support overall company objectives.

· Take ownership of assigned projects and contribute to continuous process improvement.

· Participate in special projects and perform other duties as required.

Skills & Qualifications

· Strong organizational and time management skills.

· Excellent verbal and written communication abilities.

· Ability to manage multiple priorities and adapt to changing circumstances.

· Detail-oriented with strong problem-solving capabilities.

· Comfortable working independently and as part of a collaborative team.

· Proficient with Microsoft Office, including Excel, Word, Outlook, and PowerPoint and AI tools.

· Experience in events, hospitality, tourism, travel, or project coordination is considered an asset.

· Knowledge of Montreal and Quebec City is an asset.

· Valid Class 5 driver's license required, with the ability to travel to program sites, venues, and supplier locations as needed.

· Willingness to work flexible hours, including occasional evenings and weekends.

· Ability to perform light lifting and assist with event setup when required.

· Ability to stand, walk, and move throughout event venues for extended periods.

Compensation

Total compensation is based on qualifications and experience

Apply today at careers@cantrav.com

Apply About employer

More about this job

Responsibilities

Support Program and Event Managers with planning, logistics, supplier coordination, documentation, and execution of client programs. Provide administrative and onsite event support, assist with proposals and business development, and contribute to projects and process improvements.

Requirements

Candidates should have strong organizational, communication, time-management, and problem-solving skills, with the ability to manage competing priorities and work independently or collaboratively. Microsoft Office and AI tool proficiency, a valid Class 5 driver's license, flexibility for occasional evening and weekend work, and the ability to assist with event setup are required; relevant industry experience and knowledge of Montreal and Quebec City are assets.

Skills

Event Coordination
Program Logistics
Event Production
Supplier Liaison
Project Coordination
Organization
Time Management
Written Communication
Verbal Communication
Multitasking
Problem-Solving
Attention To Detail
Microsoft Excel
Microsoft Word
Microsoft Outlook
Microsoft PowerPoint

Visa sponsorship

Not detected in the job text

Keywords

Event Coordination
Program Operations
Event Production
Program Logistics
Transportation
Accommodations
Dining
Activities
Entertainment Booking
Supplier Management
Manifests
Schedules
Service Orders
BEOs
Proposal Preparation
Business Development
Onsite Event Operations
Microsoft Office
Microsoft Excel
Microsoft Word
Microsoft Outlook
Microsoft PowerPoint
AI Tools
Class 5 Driver's License
Hospitality
Tourism
Travel
Project Coordination
Process Improvement

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