Event Coordinator – Montreal, QC
- Montreal, QC, Canada
Qualified candidates can expect a salary range of $55,000 – $65,000 per year. · Full-time
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Job details
- Pay
- Qualified candidates can expect a salary range of $55,000 – $65,000 per year.
- Job type
- Full-time
- Apply by
- Posting language
- English
- Posted
Original job description
Cantrav is seeking an organized, adaptable, and highly motivated Event Coordinator to support both our Program Operations and Event Production teams.
This role is ideal for someone who thrives in a dynamic environment, enjoys variety in their day, and is willing to jump in wherever needed to help the team succeed. The Program Coordinator provides logistical, administrative, supplier, and operational support while working closely with Program Managers and other departments to ensure programs are delivered seamlessly.
We’re looking for a team player with a positive attitude, strong attention to detail, and a “yes, can-do” approach to problem-solving.
Responsibilities
View Job Description
Event Coordinator – Operations – Montreal
This role is ideal for someone who thrives in a dynamic environment, enjoys variety in their day, and is willing to jump in wherever needed to help the team succeed. The Program Coordinator provides logistical, administrative, supplier, and operational support while working closely with Program Managers and other departments to ensure programs are delivered seamlessly.
We’re looking for a team player with a positive attitude, strong attention to detail, and a “yes, can-do” approach to problem-solving.
Responsibilities
- Support Program Managers and Event Managers with the planning, coordination, and execution of client programs.
- Coordinate program logistics, including transportation, accommodations, dining, activities, social event design/installation and entertainment booking and management.
- Liaise with suppliers and partners to obtain information, confirm services, and manage program deliverables.
- Prepare and maintain operational documents including manifests, schedules, service orders & BEOs, and program materials.
- Provide administrative support for ongoing projects and day-to-day operations.
- Assist with proposal preparation, research, and other business development initiatives as required.
- Support onsite event operations and staffing requirements when needed.
- Develop knowledge of destinations, venues, suppliers, and program logistics.
- Assist various departments across the organization to support overall company objectives.
- Take ownership of assigned projects and contribute to continuous process improvement.
- Participate in special projects and perform other duties as required.
- Strong organizational and time management skills.
- Excellent verbal and written communication abilities.
- Ability to manage multiple priorities and adapt to changing circumstances.
- Detail-oriented with strong problem-solving capabilities.
- Comfortable working independently and as part of a collaborative team.
- Proficient with Microsoft Office, including Excel, Word, Outlook, and PowerPoint and AI tools.
- Experience in events, hospitality, tourism, travel, or project coordination is considered an asset.
- Knowledge of Quebec (Montreal and Quebec City) is an asset.
- Valid Class 5 driver’s license required, with the ability to travel to program sites, venues, and supplier locations as needed.
- Willingness to work flexible hours, including occasional evenings and weekends.
- Ability to perform light lifting and assist with event setup when required.
- Ability to stand, walk, and move throughout event venues for extended periods.
View Job Description
Event Coordinator – Operations – Montreal
More about this job
Responsibilities
Support Program Managers and Event Managers with planning, logistics, supplier coordination, documentation, proposals, and the execution of client programs. Assist with onsite event operations and cross-department projects, while taking ownership of assigned work and contributing to process improvements.
Requirements
Candidates need strong organizational, time-management, communication, and problem-solving skills, along with the ability to manage competing priorities and work independently or collaboratively. Microsoft Office and AI tool proficiency, a valid Class 5 driver’s license, flexibility for occasional evenings and weekends, and the ability to assist with light setup and extended periods of standing or walking are required; relevant industry experience and Quebec destination knowledge are assets.
Skills
- Event Coordination
- Program Logistics
- Project Coordination
- Organizational Skills
- Time Management
- Verbal Communication
- Written Communication
- Supplier Relations
- Problem-Solving
- Adaptability
- Attention to Detail
- Microsoft Excel
- Microsoft Word
- Microsoft Outlook
- Microsoft PowerPoint
- Event Operations
Benefits
- Benefits Package
Visa sponsorship
Not detected in the job text
Categories
- Hospitality
- Management & Leadership
- Administrative
- Logistics
Keywords
- Event Coordination
- Program Operations
- Event Production
- Program Logistics
- Transportation
- Accommodations
- Dining
- Social Event Design
- Entertainment Booking
- Supplier Coordination
- Manifests
- Schedules
- Service Orders
- BEOs
- Proposal Preparation
- Business Development
- Onsite Event Operations
- Process Improvement
- Microsoft Office
- Microsoft Excel
- Microsoft Word
- Microsoft Outlook
- Microsoft PowerPoint
- AI Tools
- Class 5 Driver’s License
- Events Services
- Hospitality
- Tourism
- Travel
- Montreal