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Cape Breton University

Administrative Assistant, SASS

Sydney Indian Reserve No. 28A, NS, Canada
Sydney, NS, Canada

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Applications open in a new tab.

Job details

Apply by: Nov 10, 2026
Posting language: English
Posted: Oct 26, 2026

Original job description

EMPLOYMENT OPPORTUNITY

Please ensure you upload your resume, attach a cover letter, list of references in the correct upload area. Any other documents required please add to Additional Documents.

Cape Breton University (CBU) is looking for an Administrative Assistant in the School of Arts and Social Sciences. This will be approximately 10-month limited term.

Reporting to the Dean, collaborate with the administrative team of SASS to support a range of academic policies, procedures, services, and events. The administrative team of SASS includes department chairs, associate dean, executive assistant to the dean, and dean.

SPECIFIC RESPONSIBILITIES:

Provide comprehensive administrative support to department chairs and the Bachelor of Social Work Program, including academic timetable development, enrollment and course administration, waitlist and field placement coordination, faculty advising scheduling, admissions and practicum support, and participation in school-based committees and working groups.
Participate in university events (e.g. strategic planning sessions or orientation) and attend professional development seminars, workshops, and conferences, as appropriate.
Generate analytical reports using university ERP systems (Colleague, Advise, Recruit) and support Quality Assurance initiatives through research, auditing, report writing, and operational reviews to inform departmental and program decision-making.
Other related duties as assigned.

QUALIFICATIONS:

A diploma or degree in a relevant area of study or practice;
Minimum of demonstrated three years of recent related experience (education/academic environment preferred);
Demonstrated experience working in a fast-paced, office environment with complex changing priorities on a day-to day basis;
Excellent interpersonal and communication skills, both oral and written, and ability to work with a wide range of clients with diverse needs and backgrounds;
Ability to work in a team environment, and maintain good working relationships with other university employees;
Good organizational skills, personal judgment, and ability to maintain confidentiality;
High level of proficiency with MS Office, including Teams, Word, Excel, and PowerPoint, and ability to learn updated and/or new software, applications, and digital tools/systems quickly, including the CBU student information system.

Applications for the successful candidate will include a:

cover letter describing the expertise of the applicant
complete resume
list of at least three references.

Please upload all required documents to Additional Documents if no designated area is listed. Incomplete applications may not be considered.

Click here to apply. Applications must be received by 11:00PM on October 28th, 2026.

The union affiliation of this position is with the Canadian Union of Public Employees (CUPE) Local 3131. Salary level is Band A5.

Cape Breton University is strongly committed to fostering diversity within our community. We welcome those who would contribute to the further diversification of our staff, our faculty and its scholarship including, but not limited to, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity. Please note that all qualified candidates are encouraged to apply but applications from Canadians and permanent residents will be given priority.

CBU is committed to Equity, Diversity, and Inclusion (EDI) and applicants are encouraged to self-identity if they are part of a marginalised community, or have experience working with Indigenous communities.

If we contact you for an interview and you are a person with a disability who requires technical aids or alternative arrangements, please let us know of these needs and how we can be of assistance.

Cape Breton University

Human Resources Dept.

HumanResouces@cbu.ca

1250 Grand Lake Road,

Sydney, NS B1M 1A2

Apply About employer

More about this job

Responsibilities

Provide comprehensive administrative support to department chairs and the Bachelor of Social Work program, including academic scheduling and enrollment management. Generate analytical reports and support quality assurance initiatives to inform departmental decision-making.

Requirements

Requires a diploma or degree in a relevant field and at least three years of recent related experience, preferably in an academic environment. Candidates must possess excellent interpersonal skills and high proficiency in MS Office and university ERP systems.

Skills

Administrative support
Enrollment administration
Course administration
Waitlist coordination
Field placement coordination
Faculty advising
Admissions support
Practicum support
Report writing
Operational reviews
MS Office
Teams
Communication skills
Organizational skills
Confidentiality

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
SASS
Cape Breton University
Academic administration
ERP systems
Colleague
Advise
Recruit
Quality Assurance
MS Office
Teams
Word
Excel
PowerPoint
CUPE
Higher education
Student information system
Data analysis
Reporting
Practicum coordination
Admissions
Faculty support
Strategic planning
Professional development
Equity
Diversity
Inclusion

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