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Added 1 hour ago
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Patient Care Coordinator, Heartwood Centre for Women, BC Mental Health & Substance Use Services – Vancouver, BC
Sanya’k̓ula
Vancouver, BC
- Full-time
This Temporary, Full-time opportunity (until March 5, 2027, or until return of incumbent) is with Heartwood Centre for Women.
Added 1 hour ago
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Clinical Research Coordinator – Physiotherapist
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…of the McGill University Health Centre (RI-MUHC), you can be part of an organization focused on scientific discovery and innovation in patient-centered medicine. Join us today and make a…
Added 1 hour ago
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Clinical Research Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…of the McGill University Health Centre (RI-MUHC), you can be part of an organization focused on scientific discovery and innovation in patient-centered medicine. Join us today and make a…
Added 1 hour ago
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Clinical Research Coordinator - Nurse
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…of the McGill University Health Centre (RI-MUHC), you can be part of an organization focused on scientific discovery and innovation in patient-centered medicine. Join us today and make a…
Added 2 hours ago
M
Commissioning Piping Coordinator
Manpower
AB · Edmonton, AB
- Contract
The Piping Commissioning Management Coordinator is a key member of the Construction Management Team and serves as the Owner's field representative and execution leader for all assigned…
Added 2 hours ago
GC
Coordinator, Environment
Glencore Canada
Elkford, BC
- $95,000 to $113,000 CAD / year
- Full-time
EVR is proud to be part of the Glencore Group, contributing to a global portfolio of operations with a history that dates back more than 100 years in Canada.
Added 4 hours ago
BH
Senior Environmental Coordinator
BC Hydro
Burnaby, BC
- Full-time
Pro-actively managing own time to prioritize and oversee project environmental risks across an array of capital projects at various stages of planning or implementation.
Added 4 hours ago
SH
Social Media Coordinator
Sandman Hotel Group
BC · West Vancouver, BC
- Full-time
BENEFITS: Health/Dental/Vision, RRSP, Paid Time Off, Employee Perks
Added 4 hours ago
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Studio Coordinator
Formosis Architecture Inc.
Vancouver, BC
- Full-time
This is a permanent part-time position (4 days, 30 hours per week) with room to grow as our project volume scales
Added 4 hours ago
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Coordinator, Environment
Glencore
Elkford, BC
- $95,000 to $113,000 CAD / year
- Full-time
EVR is proud to be part of the Glencore Group, contributing to a global portfolio of operations with a history that dates back more than 100 years in Canada .
Added 4 hours ago
S
Patient Care Coordinator, BC Mental Health and Substance Use Services
Sanya’k̓ula
Vancouver, BC
- Full-time
…in all aspects of this position. Working collaboratively as part of an interdisciplinary team and within a Trauma Informed model of care and Indigenous Cultural lens coordinates client care…
Added 4 hours ago
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Member Services Coordinator (12 month contract)
CIRO / OCRI
Vancouver, BC
- Full-time
Reporting to the Director, Corporate Strategy and Member Services the Membership Services Coordinator has an important role in assisting CIRO undertaking its regulatory mandate. This…
Added 5 hours ago
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Coordinator, Environment
Elk Valley Resources
Elkford, BC
- $95,000 to $113,000 CAD / year
- Full-time
EVR is proud to be part of the Glencore Group, contributing to a global portfolio of operations with a history that dates back more than 100 years in Canada.
Added 5 hours ago
MR
Project Coordinator
Meridia Recruitment Solutions, a KBRS Company
Dieppe, NB
- Full-time
…Meridia, ANS Inc. is looking to add a dynamic and motivated Project Coordinator to their growing…
Added 5 hours ago
BI
Product Development Coordinator – Internship Winter 2027
Behaviour Interactive
Montreal, QC
- Volunteer
…IPs, including the iconic Dead by Daylight. Join us and be a part of the future of interactive…
Added 5 hours ago
C/
Member Services Coordinator (12 month contract)
CIRO / OCRI
Toronto, ON
- Full-time
Reporting to the Director, Corporate Strategy and Member Services the Membership Services Coordinator has an important role in assisting CIRO undertaking its regulatory mandate. This…
Added 5 hours ago
C/
Member Services Coordinator (12 month contract)
CIRO / OCRI
Montreal, QC
- Full-time
Reporting to the Director, Corporate Strategy and Member Services the Membership Services Coordinator has an important role in assisting CIRO undertaking its regulatory mandate. This…
Added 5 hours ago
AS
Logistics Coordinator
ATCO Structures
QC · Laprairie, QC
- Full-time
As a Logistics Coordinator, you will be the backbone of our operations, ensuring the smooth execution of logistics from start to finish including regional lease fleet management, scheduling…
Added 5 hours ago
C/
Member Services Coordinator (12 month contract)
CIRO / OCRI
Calgary, AB
- Full-time
Reporting to the Director, Corporate Strategy and Member Services the Membership Services Coordinator has an important role in assisting CIRO undertaking its regulatory mandate. This…
Added 6 hours ago
M
Quality Coordinator
Mainroad
Cranbrook, BC
- Full-time
…self-motivated individual to join our quality team as a Quality Coordinator. This is a full-time, salaried position located in Cranbrook, B.C., and reports directly to the Corporate Quality…
Added 6 hours ago
TC
Marketing Communications Coordinator
The Clarice Smith Performing Arts Center
Montreal, QC · Urban agglomeration of Montreal, QC
- Full-time
The College of Arts and Humanities’ Marketing Communications Coordinator, School of Music (MCC) supports the marketing communications priorities of the School of Music (SOM) and reports to…
Added 7 hours ago
PH
Operations Coordinator, Advancing Health
Providence Healthcare
Vancouver, BC
- Temporary
…Outcomes at St. Paul's Hospital is looking for an Operations Coordinator to help create a welcoming, organized, efficient, and collaborative workplace where researchers, scientists,…
Added 7 hours ago
CO
Project Coordinator
City of Surrey
Surrey, BC
- $50.9 to $57.67 CAD / hour
- Full-time
Developing procedures and processes to facilitate the acceptance of City infrastructure built as part of the Surrey Langley Skytrain Project
Added 7 hours ago
QA/QC and Turnover Lead (Prince George)
IREN
Prince George, BC
Live-Site Interface: Coordinate inspection, testing, and energization readiness with site operations and the LOTO Coordinator so construction never compromises operating infrastructure.
Added 7 hours ago
Construction General Foreman - Electrical (Prince George)
IREN
Prince George, BC
…This is a site leader's seat, not a lead hand's: you read the project plan and the schedule, run the progress meetings for your scope, work directly with contractors and external parties,…

Cape Breton University

CBMC, Site Coordinator

Sydney Indian Reserve No. 28A, NS, Canada
Sydney, NS, Canada

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Job details

Apply by: Nov 13, 2026
Posting language: English
Posted: Oct 28, 2026

Original job description

Please ensure you upload your resume, attach a cover letter, list of references in the correct upload area. Any other documents required please add to Additional Documents.

LOCATIONS:

We are recruiting for one full-time position in each of the following communities:

Cape Breton Zone: Sydney (Cape Breton Regional Hospital), Cheticamp (Sacred Heart Community Health Centre)
Eastern Zone: Antigonish (St. Martha's Regional Hospital), New Glasgow (Aberdeen Hospital)
Northern Zone: Truro (Colchester East Hants Health Centre), Amherst (Cumberland Regional Health Care Centre)
Western Zone: Kentville (Valley Regional Hospital), Yarmouth (Yarmouth Regional Hospital), Bridgewater (South Shore Regional Hospital)

PURPOSE:

The Site Coordinator is responsible for the organization, coordination and administration of all undergraduate medical education activities at the site, including the Longitudinal Integrated Clerkship (LIC) Program ensuring alignment with institutional standards and local priorities.

SPECIFIC RESPONSIBILITIES:

The Site Coordinator provides coordination and delivery of local medical education programming. This role operates with relative independence, overseeing complex scheduling, learner onboarding and assessment processes to ensuring the effective delivery of educational activities.

Acting as a key liaison, the Site Coordinator cultivates and sustains collaborative relationships with the local medical education team, academic institutions, preceptors, students, residents and community partners. The role requires sound judgment, discretion, and strong relationship management to support a responsive, learner-centered environment and to facilitate the seamless integration of learners into clinical settings.

As a key member of the local Medical Education Team, the Coordinator provides cross-coverage to support the continuity and effectiveness of medical education programming. The Site Coordinator is responsible for the administration and coordination of all aspects of the Dalhousie Medicine at the site, including the development and management of complex schedules for the Longitudinal Integrated Clerkship (LIC) Program, Undergraduate core and elective placements and Rural Week. This role requires independence in planning, prioritizing and executing responsibilities to meet program requirements and timelines.

The Site Coordinator maintains a comprehensive and current understanding of accreditation standards and Nova Scotia Health policies and standards, ensuring all activities align with accreditation requirements. This includes applying knowledge of the curriculum to support informed decision-making, effective coordination and continuous quality improvement.

In this capacity, the Site Coordinator supports communication and stakeholder engagement efforts, ensuring access to appropriate resources and supporting a cohesive and collaborative learning environment. The role requires a high level of professionalism, confidentiality and sensitivity in managing learner and faculty-related matters.

DETAILED JOB DESCRIPTION:

Statement of Responsibility: Learner Coordination

Serve as the primary point of contact and key resource for all undergraduate scheduling and clinical learning experiences for preclerkship, LIC, MED3 block rotations and undergraduate electives.
Oversee Dalhousie’s visiting learner processes, including proactive monitoring of the AFMC Student Portal and management of all local placement requests.
Establish and maintain strong communication with preceptors and learners aligning needs of the learners with preceptor availability and capacity
Responsible for entering, validating and managing clinical rotations within systems such as AFMC Student Portal, One45 and other platforms, ensuring data accuracy for evaluation and reporting
Ensure rotation schedules are accurate, up-to-date and optimized for Site Administrator(s), Site Director(s), Regional Manager and learner utilization.
Provide independent quality assurance reviews to ensure timely and accurate release of curriculum materials and administrative documents to learners and faculty.
Maintain strict confidentiality and accountability for all learner data, exercising sound judgment in the handling, protection and safeguarding of sensitive information.

Statement of Responsibility: Collaboration & Strategic Support

Collaborate proactively with the site medical education team to ensure continuity of operations, providing cross-coverage for administrative functions as required.
Act as a trusted resource to Site Director(s), medical education team, learners and clinical staff, providing guidance, coordinating responses, and resolving administrative issues with minimal direction.
Serve as a key liaison between Dalhousie University, Cape Breton Medical Campus and Nova Scotia Health, coordinating access to training, systems, and facilities.
Interpret, apply and work within institutional policies ensuring compliance and informed decision-making.
Evaluate, implement, and continuously improve administrative processes, maintaining current knowledge of emerging technologies and systems relevant to medical education.
Contribute to and support the faculty appointment process in partnership with the medical education team.
Coordinate or support projects and initiatives assigned by the Regional Manager, applying sound judgment, prioritization and full accountability for outcomes.
Represent the site by contributing administrative expertise to local, UGME and NSH committees and working groups.
Independently prepare and compile documentation in support of UGME accreditation processes, ensuring accuracy and timeliness.
Maintain flexibility to support operational needs, including occasional evening and weekend work.

Statement of Responsibility: Onboarding and Engagement

Manage the end-to-end onboarding of visiting medical learners, taking full ownership of initial contact, documentation, reporting instructions, hospital access, IT credentials and accommodation arrangements to ensure learners are well-prepared and supported from the outset.
Design, plan and deliver all aspects of the multi-day LIC orientation process, including the development and coordination of training sessions, logistical planning, internal site preference process and facilitation of multidisciplinary sessions in collaboration with Site Directors, while also leading LIC-specific events.
Collaborate strategically with the medical education team to plan and operationalize initiatives, including Family Medicine Interest Group activities, Rural Week and Dalhousie Faculty of Medicine site visits.
Support collaborative community partnerships with key stakeholders, including community navigators, physician recruitment teams and hospital foundations, to support program objectives and engagement.
Lead the planning and execution of social and professional engagement initiatives that support learner integration, development and experience including local recognition activities and partnerships with community stakeholders.

Statement of Responsibility: Student Assessment & Exam Preparation

Coordinate and manage EPA and ITER evaluation processes as well as daily feedback process for the LIC Program, ensuring accuracy, completeness and seamless execution across all stages.
Coordinate the administrative components of the student assessment cycle by ensuring adherence to UGME-defined processes, timelines and standards, and taking proactive action to address gaps or delays.
Monitor the implementation, distribution and completion of evaluations using online platforms, working collaboratively with Site Director(s) and learners to drive compliance and resolve issues.
Oversee and execute exam invigilation (virtual and in-person) with accountability for protocol adherence, implementing approved accommodations are implemented appropriately.
Plan and coordinate OSCE preparation sessions, simulated learning activities and skills training for the LIC Program.
Maintain strict confidentiality and integrity of all student assessment data, applying sound judgment in the handling and safeguarding of sensitive information.

QUALIFICATIONS and SKILLS:

Office Administration certification or training with 3-5 years’ related work experience, preferably in a health professional education environment is required (or equivalent combination of training and experience).
Must be able to exercise initiative, work independently and handle sensitive and confidential learner issues with considerable tact
Advanced, written and verbal communication skills are required.
Organizational skills and attention to detail are essential. 
Ability to multi-task and use initiative in a team environment is required.
Problem solving skills and the ability to work in a collaborative environment are required for this role.
Knowledge of the Medical School and hospital IT systems as well as Dalhousie’s intranet, DalMedix and Brightspace are an asset. 
Experience with various webinar and online web conferencing systems (MS Teams) as well as software packages (MS Office (Word, Excel, Access)) are required.  
Advanced experience or expertise in Excel is required. Experience in dealing with remote technologies and IT matters preferred.

The duties set out are representative of the principal responsibilities only and are not to be construed as all-inclusive. Perform further related duties as assigned.

Deadline: November 13, 2026 @ 11:59PM

Cape Breton University is strongly committed to fostering diversity within our community. We welcome those who would contribute to the further diversification of our staff, our faculty and its scholarship including, but not limited to, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity. Please note that all qualified candidates are encouraged to apply but applications from Canadians and permanent residents will be given priority.

CBU is committed to Equity, Diversity, and Inclusion (EDI) and applicants are encouraged to self-identity if they are part of a marginalised community, or have experience working with Indigenous communities.

If we contact you for an interview and you are a person with a disability who requires technical aids or alternative arrangements, please let us know of these needs and how we can be of assistance.

Cape Breton University

Human Resources Dept.

HumanResouces@cbu.ca

1250 Grand Lake Road,

Sydney, NS B1M 1A2

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More about this job

Responsibilities

The Site Coordinator manages the administration, scheduling, and coordination of undergraduate medical education activities, including clinical placements and the Longitudinal Integrated Clerkship program. They act as a primary liaison between academic institutions, clinical sites, and learners to ensure effective program delivery and accreditation compliance.

Requirements

Candidates must possess an Office Administration certification or equivalent training combined with 3-5 years of related experience, preferably in a health professional education setting. Strong organizational, communication, and advanced Excel skills are required to manage complex scheduling and sensitive learner data.

Skills

Office Administration
Scheduling
Relationship Management
Data Accuracy
Quality Assurance
Stakeholder Engagement
Confidentiality
Project Coordination
Microsoft Office
Excel
MS Teams
Problem Solving
Communication
Accreditation Compliance
Learner Onboarding

Visa sponsorship

Not detected in the job text

Keywords

Medical Education
Undergraduate Medical Education
Longitudinal Integrated Clerkship
Clinical Rotations
Accreditation
AFMC Student Portal
One45
DalMedix
Brightspace
OSCE
EPA
ITER
Administrative Coordination
Stakeholder Management
Learner Assessment
Onboarding
Healthcare Administration
Scheduling
Quality Improvement
Compliance
Data Management
Professionalism
Clinical Settings
Faculty Support
Event Planning

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