DDA, Facilities, Safety & Campus Development

Capilano University respectfully acknowledges that our campuses are located on the unceded territories of the səlilwətaɬ (Tsleil-Waututh), Sḵwxwú7mesh (Squamish) and xʷməθkʷəỷəm (Musqueam) Nations.

At CapU we are committed to supporting a campus community that is both diverse and inclusive. We believe that diversity within our workforce is essential in creating both an exceptional student, and employee experience. As part of this ongoing commitment, we strive to ensure that our recruitment campaigns are proudly reflective of the community we serve. We actively seek applications from Indigenous peoples, the 2SLGBTQ+ community, persons with disabilities as well as members of groups that experience discrimination based on race, ethnicity, gender identity, sexual orientation, place of origin, ancestry, and religion as we acknowledge the value each individual brings to the CapU community through their lived experiences.

To help us focus our efforts, we ask all applicants, should they wish, to complete a short anonymous questionnaire. The questionnaire results are not connected to you or your application, and do not form part of the selection process. Simply, the goal of collecting this anonymous data is to better understand our organizational reach, while continuously aiming to improve the diversity of our applicant pool

Please note that all job postings close automatically at 12:00 AM PCT on the posted closing date. To ensure your application is successfully received, we strongly encourage you to submit your application at least one day prior to the posted end date.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority. Should you require accommodations during the hiring process please reach out to hr@capilanou.ca

Competition Number:
JR100212

Position Title:
DDA, Facilities, Safety & Campus Development

Employment Group:
Support Staff

Position Status:
Regular Full time

Position Start Date:
October 26, 2026

Position End Date:
N/A

Department:
Facilities Business Operations

Location:
North Vancouver

Salary Range:
31.55 CAD hourly based on 35 hours per week (with increments up to 35.47 CAD)

Job Description Summary:
The DDA, Facilities, Safety & Campus Development position is responsible for providing comprehensive support to the Facilities, Safety & Campus Development department. This role involves financial tracking of numerous capital and operating budgets, operational support, establishing processes, customer service, and coordination of campus planning projects while maintaining compliance with university policies and procedures.

The incumbent receives directions from and reports to the Manager of Business Operations, Facilities, Safety & Campus Development..

Job Description:
LLUSTRATIVE EXAMPLES OF DUTIES

• Prepares spreadsheets to track budgets and financial transactions for all areas within the department, ensuring real-time information on funds committed.
• Assists supervisors, project managers, managers, and directors regarding the financial status of projects.
• Processes supplier invoice requisitions as needed, progress claims for capital project payment draws, and purchase requisitions in Workday.
• Compiles information for reporting to funding sources such as the Ministry of Infrastructure, Ministry of Post-Secondary Education & Future Skills, Ministry of Energy and Climate Solutions, and other internal and external entities.
• Maintains document management processes for quick retrieval of financial and relevant documented operational information.
• Acts as point of contact for the department between the purchasing and financial services departments.
• Supports the development of the annual departmental operating budget providing information and recommendations as requested.
• Coordinates work activities by interfacing with relevant facilities staff and interdisciplinary teams.
• Prepares and/or produces a variety of material from general instructions, including correspondence, spreadsheets, budgets, PowerPoint presentations, master lists,newsletters, notices, and reports. Drafts correspondence for signature; ordering supplies, equipment, and duplicating; maintaining departmental files, lists and other records, including databases; and opening and distributing mail.
• Facilitates arrangements with People, Culture & Diversity, the Office of Health and Safety, Digital Technology Services, Campus Planning, and Facilities Operations to ensure all components of Employee Recommendation Reports are completed.
• Works with local vendors to place supply orders, arrange delivery, and coordinate setup for home and on-campus offices.
• Maintains an Access inventory database of ergonomic assessments, furniture assignments and equipment provided. Ensures meticulous record-keeping, regular reporting and communication updates; Provides status updates on ergonomic files to the Ergonomics committee.
• Corresponds with employees to ensure modifications are made, items are received, and the workspace is arranged; Upon employee departure, coordinates the return of furniture items or provides buyout figure and ensures funds are collected/coded appropriately.
• Provides exceptional customer service to a wide range of clients across the university facilities portfolio.
• Assists with operational communications to faculty, staff, and the general university community via email, intranet, public website, social media, posters, and banners.
• Coordinates with various departments and external consultants regarding campus planning projects.
• Ensures compliance with university policies and procedures in campus planning activities.
• Maintains effective and efficient use of the DTX ticketing system, providing regular updates to users.
• Maintains accuracy of details in the facilities work order system, including equipment and building information.
• Guides internal users in completing request forms and communicating regular updates.
• Maintains the facilities operations manual, documenting operational processes and procedures.
• Performs duties related to the qualifications and requirements of the position.
• May be required to take training and act as a floor warden as part of the university's Emergency Preparedness Plan.
  
  

REQUIRED TRAINING AND EXPERIENCE

• Completion of two years (approximately 60 credits) of post-secondary business education, including courses in accounting or bookkeeping.
• Five years of directly related administrative support experience, including demonstrated experience with bookkeeping or accounting.
• Working Knowledge of Workday and TDX software.
  
  

REQUIRED KNOWLEDGE, ABILITIES AND SKILLS

• Thorough knowledge of word processing, spreadsheet applications, bookkeeping and accounting principles.
• Considerable knowledge of database applications and facilities management software.
• Ability to make accurate mathematical calculations and enter data accurately.
• Knowledge of office practices, bookkeeping, computerized reporting systems, and arithmetic.
• Ability to balance, reconcile, and keep accurate records, and investigate discrepancies.
• Knowledge of facilities departmental policies and Capilano University financial policies and procedures.
• Familiarity with construction administration services and purchasing processes for capital projects.
• Strong communication skills, both written and verbal, with proficiency in business correspondence.
• Ability to multitask, prioritize tasks, and meet deadlines in a fast-paced environment.
• Ability to establish and maintain effective working relationships with a diverse group of employees, students, and the general public.
• Ability to maintain confidentiality and handle sensitive issues with tact and diplomacy.
  
  

Additional Details:
Our standard work week is Monday to Friday, 8:30am – 4:00pm, or dependent on the needs of the department.

Posting Detail Information:
Hours of Work Per Week:
35

Pay Group:
SS018

Union:
MoveUP

Job Open Date:
October 19, 2026

Job Close Date:
October 23, 2026