Financial Administration Clerk - Financial Services
- Victoria, BC, Canada
Rate of Pay: $33.71 - $36.01 per hour · Full-time
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Job details
- Pay
- Rate of Pay: $33.71 - $36.01 per hour
- Job type
- Full-time
- Apply by
- Experience
- A minimum of 2 years' directly related experience
- Posting language
- English
- Posted
Original job description
Req ID: 2040
Business Unit: Finance and Technology
Division: Financial Services
Regular / Auxiliary: Regular
Job Type: Full-Time
Pay Grade: CAN/05/02/J08
Rate of Pay: $33.71 - $36.01 per hour
Hours of Work: 70 hours bi-weekly
Posting Date: October 9, 2026
Closing Date: October 26, 2026
Summary
This position is responsible for CRD, CRHC and CRHD disbursements (EFT and cheques) and supports the Purchasing Card program administration. This position also provides financial administrative support services includes cash desk responsibilities for Financial Services.
Key Duties & Responsibilities
To apply for this exciting opportunity, please click "Apply now" to submit your resume and covering letter online.
We welcome all qualified applicants to apply and may consider a combination of experience, education and/or training where possible. We value the diversity of the people we hire and serve. In our commitment to bring differing perspectives to our workplace, and to deliver the best possible service to our customers, we encourage and welcome applications from all people with diverse backgrounds, abilities, and lived experiences. Please let us know if you require an accommodation during the application and selection process. Your confidential request can be sent to careers@crd.bc.ca
The Capital Regional District wishes to thank you for your interest and advises that only those candidates under active consideration will be contacted.
Business Unit: Finance and Technology
Division: Financial Services
Regular / Auxiliary: Regular
Job Type: Full-Time
Pay Grade: CAN/05/02/J08
Rate of Pay: $33.71 - $36.01 per hour
Hours of Work: 70 hours bi-weekly
Posting Date: October 9, 2026
Closing Date: October 26, 2026
Summary
This position is responsible for CRD, CRHC and CRHD disbursements (EFT and cheques) and supports the Purchasing Card program administration. This position also provides financial administrative support services includes cash desk responsibilities for Financial Services.
Key Duties & Responsibilities
- Prepares and processes weekly payment runs, including electronic funds transfers (EFT) and cheque disbursements.
- Follows established policies and ensures appropriate authorizations and internal controls are adhered to when processing payments.
- Compiles payment source documents with payments to record transactions.
- Monitors the AP and PCard inboxes and triages inquiries, ensuring timely and appropriate responses or escalation.
- Performs daily reconciliation of cheque, credit card and cash receipts, prepares transaction detail reports, and ensures timely and accurate bank deposits.
- Tracks incoming donations and prepares donation receipts.
- Maintains vendor master data (vendor creation and ongoing maintenance).
- Supports administration of the PCard program by monitoring compliance with monthly deadlines, sending reminders, and responding to cardholder inquiries.
- Monitors inventory of blank CRD, CRHC, CRHD and US cheques and orders when necessary.
- Investigates and responds to Accounts Payable (AP) inquiries from staff and auditors, providing timely and accurate information.
- Provides general clerical services by maintaining records system.
- Maintains basic knowledge of CRD programs, key department contracts, function of departments, other associated government agencies.
- Follows all policies, procedures and standards of the CRD.
- Performs other related duties as required.
- None
- Excellent communication (verbal and written), interpersonal and customer service skills.
- Strong accurate keyboarding and data entry skills.
- Strong ability to process payments including cash, cheques, credit/debit card transactions.
- Substantial experience and proven ability to follow processing guidelines and adhere to strict timelines for processing transactions
- Strong ability to work independently in a fast paced and constantly changing environment.
- Strong attention to detail with a commitment to data accuracy and integrity.
- Proficiency and experience with word processing (MS Word), spreadsheets (MS Excel) and presentation (MS PowerPoint) software.
- A minimum of 2 years' directly related experience
- High School Graduation
- Post-secondary courses in a related discipline
- An equivalent combination of education and experience
- Valid BC Driver's Licence
To apply for this exciting opportunity, please click "Apply now" to submit your resume and covering letter online.
We welcome all qualified applicants to apply and may consider a combination of experience, education and/or training where possible. We value the diversity of the people we hire and serve. In our commitment to bring differing perspectives to our workplace, and to deliver the best possible service to our customers, we encourage and welcome applications from all people with diverse backgrounds, abilities, and lived experiences. Please let us know if you require an accommodation during the application and selection process. Your confidential request can be sent to careers@crd.bc.ca
The Capital Regional District wishes to thank you for your interest and advises that only those candidates under active consideration will be contacted.
More about this job
Responsibilities
Processes weekly electronic and cheque payments, maintains vendor records, and supports administration of the Purchasing Card program. Reconciles receipts and prepares deposits and reports, responds to payment inquiries, and provides general financial clerical support.
Requirements
Requires at least two years of directly related experience, high school graduation, and post-secondary courses in a related discipline, or an equivalent combination of education and experience. Applicants must have a valid BC driver's licence and strong payment-processing, data-entry, communication, and accuracy skills.
Skills
- Payment Processing
- Accounts Payable
- Electronic Funds Transfers
- Cheque Disbursements
- Cash Handling
- Credit And Debit Card Processing
- Bank Reconciliation
- Data Entry
- Attention To Detail
- Customer Service
- Written And Verbal Communication
- Vendor Data Maintenance
- Purchasing Card Administration
- Microsoft Word
- Microsoft Excel
- Microsoft PowerPoint
Visa sponsorship
Not detected in the job text
Categories
- Finance & Accounting
- Administrative
- Government & Public Sector
- Customer Service & Support
Keywords
- Financial Services
- Finance
- Accounts Payable
- Payment Runs
- Electronic Funds Transfers
- Cheque Disbursements
- Payment Processing
- Internal Controls
- Payment Authorizations
- Cash Receipts
- Credit Card Receipts
- Bank Deposits
- Bank Reconciliation
- Transaction Reports
- Donation Receipts
- Vendor Master Data
- Purchasing Card Program
- PCard Compliance
- Auditor Inquiries
- Records Management
- Microsoft Word
- Microsoft Excel
- Microsoft PowerPoint
- Data Entry
- Customer Service
- BC Driver's Licence