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Added 2 mins ago
A
New Accounts Administrator
Aviso
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- $46,000 to $55,000 CAD / year
- Full-time
We're looking for a New Accounts Administrator to join our Operations team.
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Admissions Administrator
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Montreal, QC · McLennan Library
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IS
Intermediate IT Systems Administrator
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SS
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Executive Assistant to the Chief Corporate Officer
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URGENT - Network Admin (Cisco, Active Directory
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Senior IBM MQ Administrator
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Added 1 hour ago
QM
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Receptionist
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Ottawa, ON
Reporting to: Office administrator - Corporate services

Capital Regional District

Payroll Administrator - Payroll

Victoria, BC, V8W 1R7, Canada

Rate of Pay: $40.59 - $45.94 per hour · Full-time

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Job details

Pay: Rate of Pay: $40.59 - $45.94 per hour
Job type: Full-time
Experience: A minimum of 3 years' directly related experience
Posting language: English
Posted: Nov 2, 2026

Original job description

Req ID: 2065

Business Unit: Finance and Technology

Division: Financial Services

Regular / Auxiliary: Regular

Job Type: Full-Time

Pay Grade: CAN/05/02/J14

Rate of Pay: $40.59 - $45.94 per hour

Hours of Work: 70 hours bi-weekly

Posting Date: November 2, 2026

Closing Date: Open until filled

Summary

This position is responsible for the full cycle bi-weekly processing of the CRD's payroll which encompasses 2 bargaining units, 1 non-bargaining unit and a Board of Directors.

Key Duties & Responsibilities

Receives, verifies and inputs payroll time sheets, overtime, and other payroll related documents ensuring they are in compliance with organizational policies, the applicable collective agreement, and provincial legislation.
Reviews and investigates the accuracy of time entered.
Processes employee actions (i.e. hires, resignations, transfers etc.) ensuring they are accurately recorded.
Organizes work to meet payroll cut off dates and payroll deadlines.
Maintains the integrity of the employee's payroll records and payroll files.
Updates employee master payroll files with the appropriate correspondence and documentation.
Ensures payroll actions are in accordance with CRD policies and procedures, union agreements and appropriate legislation including: Canada Revenue Agency and WorkSafeBC.
Receives and processes employee benefit enrolment, change and conclusion information.
Assists with pensionable earnings/service reporting.
Produces payroll cheques/deposits for authorization.
Coordinates with Human Resources to assist overpayments, benefit payments etc. as needed.
Coordinates with Human Resources to investigate trends, anomalies and provide data for decision making.
Prepares bank transfers.
Reconciles and processes posting information to the general ledger.
Processes stop payments, off cycle cheques and call backs of direct deposits when necessary.
Maintains and reconciles employee quota entitlements including calculating quota pay-outs and appropriate recoveries.
Processes final pays for terminating/retiring employees and issues Records of Employment.
Calculates and assists in the recovery of employee benefits payments and the recovery of overpayment issues.
Responds to payroll related questions from employees.
Receives and responds to payroll enquiries from internal/external stakeholders.
Reconciles and remits the annual Municipal Pension Plan Year End Report.
Reviews and reports on gross pay of system users who have access to payroll changes.
Prepares year to date summary and reconciles to CRA source deduction remittances.
Prepares labour allocation, metrics reports and other ad hoc reporting to provide decision making support. Performs monthly/annual reconciliation of the payroll general ledger accounts.
Assists in reporting employee earnings and deductions accurately on T4's and T4A's.
Assists with payroll related fiscal year end functions.
Prepares journal entries.
Monitors and reconciles WorkSafe BC claim and payment information.
Assists with testing and implementation of payroll related changes to the ERP system.
Assists with investigating payroll processing issues within the ERP system.
Processes changes to the organizational/cost centre structure as required.
Follows all policies, procedures and standards of the CRD.
Performs other related duties as required.

Additional Information

None

Key Skills & Abilities

Excellent communication (verbal and written), interpersonal and customer service skills.
Thorough knowledge of Federal and Provincial legislation, regulations and union agreements related to wage and benefit administration.
Thorough knowledge of the methods, practices, principles and procedures involved in the preparation, calculation and processing of payrolls in a multi-divisional environment.
Substantial experience with and understanding of Enterprise Resource Planning (ERP) systems such as SAP.
Thorough knowledge of accounting systems, policies and procedures.
Strong MS Word, Excel, PowerPoint and Outlook and SharePoint skills.
Excellent accurate keyboarding and data entry skills.
Excellent aptitude for accurate mathematical calculations.
Advanced ability to prepare payrolls to meet deadline requirements and to compile statistical and other reports related to payroll system.
Strong ability to work independently in a fast paced and constantly changing environment.
Strong ability to take initiative, use independent judgement and show discretion.
Advanced ability to deal with confidential and sensitive information with sound judgement, discretion and diplomacy.

Qualifications

Certificate in a related discipline
A minimum of 3 years' directly related experience

Certifications

National Payroll Institute Membership in good standing
Payroll Compliance Professional (PCP) Designation

APPLICATIONS

To apply for this exciting opportunity, please click "Apply now" to submit your resume and covering letter online.

We welcome all qualified applicants to apply and may consider a combination of experience, education and/or training where possible. We value the diversity of the people we hire and serve. In our commitment to bring differing perspectives to our workplace, and to deliver the best possible service to our customers, we encourage and welcome applications from all people with diverse backgrounds, abilities, and lived experiences. Please let us know if you require an accommodation during the application and selection process. Your confidential request can be sent to careers@crd.bc.ca

The Capital Regional District wishes to thank you for your interest and advises that only those candidates under active consideration will be contacted.

Apply About employer

More about this job

Responsibilities

This position is responsible for the full-cycle bi-weekly processing of payroll for multiple bargaining units and the Board of Directors. Key duties include verifying time sheets, maintaining employee records, processing benefits, and ensuring compliance with organizational policies and provincial legislation.

Requirements

Candidates must possess a certificate in a related discipline and a minimum of 3 years of directly related experience. A Payroll Compliance Professional (PCP) designation and membership with the National Payroll Institute are required.

Skills

Payroll processing
Accounting systems
ERP systems
SAP
Data entry
Mathematical calculations
Communication
Customer service
Interpersonal skills
MS Word
Excel
PowerPoint
Outlook
SharePoint
Legislative compliance
Reporting

Visa sponsorship

Not detected in the job text

Keywords

Payroll Administrator
Finance
Financial Services
Payroll
ERP
SAP
Accounting
General Ledger
CRA
WorkSafeBC
Municipal Pension Plan
T4
T4A
Records of Employment
Data Entry
Compliance
Collective Agreement
Payroll Compliance Professional
PCP
National Payroll Institute
Journal Entries
Bank Transfers
Benefit Administration
Reporting
Metrics
Fiscal Year End
Human Resources
Administrative
Government
Public Sector

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