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Added 21 hours ago
AG
Administrative Assistant
Apex Geomatics Construction Surveyors Ltd
Sherwood Park, AB
- Full-time
Apex Geomatics is seeking a professional, organized, and detail-oriented Administrative Assistant to support our head office, management, and project teams.
Added 23 hours ago
NB
Assistant Manager, Administration
National Bank of Canada
Winnipeg, MB
- Full-time
A career as an Assistant Manager, Administration - PPSA in Equipment Finance at National Bank means helping lead the team responsible for Personal Property Security Act (PPSA)…
Added 1 day ago
L
Assistant Branch Manager - Office 1553
LendDirect
Kingston, ON
- Full-time
“In 2015 I joined the company as an Assistant Manager. One year later I was promoted to Store Manager where I focused on building relationships and developing others in my store to help…
Added 1 day ago
Fisheries Coordinator
Musqueam Indian Band
Vancouver, BC
Assists the assistant in ensuring organized departmental files, schedules, records, and project documentation;
Added 1 day ago
EC
Executive Assistant/Office Administrator
Entreflow Consulting Group
Remote, Canada
- Full-time
- Remote
Entreflow Consulting Group is a boutique consulting firm, a highly extraordinary team of Finance legends and HR leaders. We’re a licensed public practice CPA accounting firm and a licensed…
Added 1 day ago
Fisheries Administrative Assistant
Musqueam Indian Band
Vancouver, BC
Assists the assistant in ensuring organized departmental files, schedules, records, and project documentation;
Added 1 day ago
UO
Executive Assistant, VP Finance
University of Calgary
Calgary, AB
- Full-time
The Office of VP Finance is currently seeking a Full-time Regular Executive Assistant.
Added 1 day ago
K
Practice Coordinator, Audit Operations and Audit Technology & Transformation
KPMG
Calgary, AB · AB · Vancouver, BC · Halifax, NS · Oakville, ON · Toronto, ON · Vaughan, ON · ON · Montreal, QC · Edmonton, Alberta
- Full-time
…Accountability for strategy, portfolio planning, analysis, project delivery, business decisions and substantive recommendations remains with Strategy & Operations leads, partners, and the…
Added 1 day ago
M
Assistant Marketing Manager
Manulife
Toronto, ON
- Full-time
Strong project management skills, with the ability to manage multiple priorities, timelines, stakeholders, and deliverables.
Added 1 day ago
TU
Operations and Facilities Assistant
The University of British Columbia
Vancouver, BC
- $4,719 to $4,960 CAD / month
- Full-time
As a key member of the UBC Sauder’s Resources and Operations team, the Operations and Facilities Assistant plays an important role in creating exceptional environments for the UBC Sauder…
Added 1 day ago
SQ
Director, PLA Program & Manufacturer Partnerships
Sunlife Québec
Montreal, QC
- Full-time
Reporting to the Assistant Vice-President, Pharmaceutical Benefits & Innovation, the Director, PLA Program & Manufacturer Partnerships leads Sun Life’s Product Listing Agreement (PLA)…
Added 1 day ago
C
Applications Support Sr Analyst - Assistant
Citi
Mississauga, ON
- Full-time
…and training of new recruits. Significant impact in terms of project size, geography, etc. by influencing decisions through advice, counsel and/or facilitating services to others in area of…
Added 1 day ago
E
Administrative Assistant
EPCOR
AB · Edmonton, Alberta
- Full-time
We are hiring a full time, temporary (up to 11 months) Administrative Assistant working out of Edmonton, AB.
Added 1 day ago
Assistant Marketing Manager - Candy, Mints and Protein
The Hershey Company
Mississauga, ON
Works across Marketing, Insights, Sales Strategy, Shopper Marketing, Field Sales, OMNI, Finance, Supply Chain, R&D, and external agency partners.
Added 1 day ago
UO
Operations and Facilities Assistant
University of British Columbia
Vancouver, BC · UBCV | Henry Angus Building (ANGU)
- $4,719 to $4,960 CAD / month
- Full-time
As a key member of the UBC Sauder’s Resources and Operations team, the Operations and Facilities Assistant plays an important role in creating exceptional environments for the UBC Sauder…
Added 1 day ago
CR
Restaurant assistant manager
Chuck's Roadhouse Bar & Grill
Pembroke, ON
- Full-time
…example: flexible or reduced work hours, part time employment, project-based or seasonal work,…
Added 1 day ago
K
Chief of Staff & Executive Assistant
Koosmik
Montreal, QC
- Full-time
Job Title: Chief of Staff & Executive Assistant
Added 1 day ago
C
Administrative Assistant
CarbonRun
Halifax, NS
- Full-time
…management. This role includes a Google Drive restructuring project across our shared drives as well as expense support, the admin inbox, and day-to-day office needs. You will help…
Added 1 day ago
SL
Director, PLA Program & Manufacturer Partnerships
Sun Life
Toronto, ON · Waterloo, ON · Montreal, QC · Sun Life Montreal Metcalfe
- Full-time
Reporting to the Assistant Vice-President, Pharmaceutical Benefits & Innovation, the Director, PLA Program & Manufacturer Partnerships leads Sun Life’s Product Listing Agreement (PLA)…
Added 1 day ago
S
Strategic Sourcing Assistant
SGS
Canada
- Full-time
The Strategic Sourcing Assistant supports the Vice President, Procurement with administrative, P2P, analytical, review, evaluation, and coordination activities, and supports the Procurement…
Added 1 day ago
PH
Program Administrative Assistant, Long Term Care
Providence Healthcare
Vancouver, BC
- Full-time
…will make a meaningful impact. As a Program Administrative Assistant, you will provide comprehensive administrative support to program and operational leaders, helping ensure the smooth…
Added 1 day ago
YS
Emergency Assistant
Yemen ShortList
Aden
- Full-time
Under the supervision of the Senior Emergency CVA Officer, the Emergency Assistant will assist in planning and delivering IRC cash, voucher, food assistance and NFI activities according to…
Added 1 day ago
JG
PeopleSoft FSCM Techno-Functional
J&M Group
Canada
- Contract
Strong knowledge of PeopleSoft FSCM modules, including General Ledger, Project Costing, Cash Management, Accounts Payable, Fixed Assets, eSettlements, and eSupplier Connection
Added 2 days ago
CB
Business Development & Marketing Assistant
Cassels Brock & Blackwell LLP
Toronto, ON
- Full-time
Our Toronto office is currently seeking a Business Development & Marketing Assistant to join our Business Development & Marketing department, reporting to the Chief Growth Officer. The…
Added 2 days ago
CR
restaurant assistant manager
Chuck's Roadhouse Bar & Grill
Pembroke, ON
- Full-time
…example: flexible or reduced work hours, part time employment, project-based or seasonal work,…

CarbonRun

Administrative Assistant

Halifax, NS, Canada

Hybrid

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Workplace: Hybrid
Apply by: Nov 22, 2026
Experience: 1 to 2 years of administrative or office experience.
Working hours: 37.5 hours per week
Posting language: English
Posted: Oct 23, 2026

Original job description

Administrative Assistant (Temporary)

Full-time

Hourly: $25 - $27

Location: Hybrid, Dartmouth, NS (in office 3 to 4 days per week)

Employment Type: 37.5 hours per week, Temporary (fixed term through June 2027)

Start Date: As soon as possible

Reporting To: Corporate Services and Administration Manager

About CarbonRun

CarbonRun is a fast-growing, venture-backed climate technology company developing river alkalinity enhancement (RAE) projects that improve river health while generating high-integrity, durable carbon dioxide removal.

We partner with communities, utilities, conservation groups, and governments to restore ecosystems and deliver measurable climate impact. CarbonRun has early commercial projects currently operating and under construction, alongside a pipeline of projects in active development and pre-development across Canada and globally, supported by committed offtakes and capital partners to enable execution and growth.

About the Role

This role supports CarbonRun’s daily operations and internal infrastructure through reliable coordination, documentation, and process management. This role includes a Google Drive restructuring project across our shared drives as well as expense support, the admin inbox, and day-to-day office needs. You will help leadership and teams focus on strategic priorities by keeping operations organized and consistent.

Key Responsibilities

Google Drive Restructuring

Move and rename files across assigned shared drives, following the approved folder structure and naming conventions.
Compare duplicate files and flag conflicts for review.
Use Claude, our approved AI tool, to speed up sorting and duplicate checks. Validate all output before acting on it.
Follow data validation guardrails, including a change log, regular spot checks, and a holding folder for files under review instead of deleting them.
Report progress against milestones and raise questions early.

Expense and Financial Coordination

Collect, reconcile, and consolidate receipt submissions.
Match receipts to Visa and transaction reports, and follow up with cardholders on missing receipts.
Code receipts and prepare them for the bookkeeping team.
Collect vendor invoices and forward them to the bookkeeping team.
Place orders, track deliveries, and source pricing for supplies and equipment.
Prepare expense items for approval.

Office and Administrative Operations

Manage the admin inbox: triage, respond, and route.
Monitor and order office supplies.
Open and distribute incoming mail, and prepare outgoing mail and courier shipments.
File operational documents in the right Drive folders.
Prepare equipment and welcome kits for new hires.
Handle confidential files and sensitive materials with discretion.
Other administrative duties as assigned.

Meetings, Events, and Engagement

Schedule meetings and manage calendar logistics.
Set up all-hands and internal meetings.
Plan and coordinate employee engagement activities, celebrations, and team-building events.
Order swag, gifts, and cards.

Qualifications

Required

1 to 2 years of administrative or office experience.
Strong working knowledge of Google Workspace, especially Drive, Sheets, Calendar, and Gmail.
Hands-on experience using Claude or similar AI assistant to work faster, such as sorting information, comparing documents, summarizing, and drafting. You check AI output for accuracy before you act on it.
Exceptional attention to detail, including with naming conventions and data accuracy.
Ability to follow detailed directions and work independently without close supervision.
Clear written and verbal communication.
Discretion with confidential information.
Ability to work in the Dartmouth office 3 to 4 days per week.

CarbonRun is an Equal Opportunity Employer. We value diversity, equity, and cultural sensitivity. We are dedicated to combating systemic discrimination of under-represented groups. If you need reasonable accommodation at any point during the application or interview process, please let us know.

AI in the Application Process

Our application system uses artificial intelligence (AI) tools to assist in screening and evaluating candidate information. AI supports consistency, fairness, and efficiency in recruitment. People make all hiring decisions. By submitting your application, you consent to the use of AI for these purposes.

Apply About employer

More about this job

Responsibilities

Restructure and maintain shared Google Drive files, validate file changes, and support expense processing, invoices, purchasing, and bookkeeping coordination. Manage the admin inbox, office operations, calendars, meetings, onboarding materials, and employee engagement activities.

Requirements

Requires 1 to 2 years of administrative or office experience, strong Google Workspace skills, and hands-on experience with Claude or a similar AI assistant, including checking AI output for accuracy. Candidates should be detail-oriented, able to work independently and follow instructions, communicate clearly, handle confidential information discreetly, and work in the Dartmouth office 3 to 4 days per week.

Skills

Google Workspace
Google Drive
Google Sheets
Google Calendar
Gmail
Claude
File Organization
Data Validation
Expense Reconciliation
Invoice Processing
Calendar Management
Office Administration
Event Coordination
Written Communication
Attention To Detail
Confidentiality

Visa sponsorship

Not detected in the job text

Keywords

Google Workspace
Google Drive
Google Sheets
Google Calendar
Gmail
Claude
Artificial Intelligence
Shared Drives
File Restructuring
Naming Conventions
Data Validation
Change Logs
Duplicate File Checks
Expense Reconciliation
Receipt Processing
Visa Transactions
Vendor Invoices
Bookkeeping
Purchasing
Admin Inbox
Office Supplies
Mail And Courier Shipments
Confidential Files
Calendar Logistics
Meeting Coordination
Employee Engagement
Carbon Removal
River Alkalinity Enhancement
Environmental Services

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