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Added 1 day ago
NF
Produce Department Manager - Langley
Nature's Fare Markets
Langley (District), BC · City of Langley, BC
- Full-time
Ensure optimal levels of inventory by making smart purchasing decisions, analyzing top seller reports, using movement reports and collaborating with other Produce Managers and Nature’s Fare…
Added 1 day ago
Warehouse Supervisor
Government of Alberta
AB
Coordinate purchasing and procurement, including material requisitions, local purchasing, financial coding and asset tracking.
Added 1 day ago
SM
Clerical Assistant Clinics Preadmission Facility
St. Michael's Hospital
Toronto, ON
- Temporary
Reporting directly to the Clinical Leader/Manager, the Clerical Assistant will be responsible for performing a broad range of administrative, secretarial, word processing and business…
Added 1 day ago
FS
Executive Steward
Four Seasons Hotels and Resorts
Whistler, BC · Four Seasons Whistler
- Full-time
Control labor and operating expenses through effective scheduling, budgeting, purchasing decisions, inventory control and cost control measures.
Added 1 day ago
HS
Support Services Worker - Regular Full Time
Hopewell Support Services
Guelph, ON
- Full-time
Employee Assistant Program coverage for all employees.
Added 1 day ago
HS
Overnight Awake Support Worker Regular FT
Hopewell Support Services
Ariss, ON
- Full-time
Employee Assistant Program coverage for all employees.
Added 1 day ago
Support Services Worker - Regular Part Time
Hopewell Support Services
Ariss, ON
Employee Assistant Program coverage for all employees.
Added 2 days ago
E
Associate Director of Care (ADOC) and Educator- Full time - Monfort
Extendicare
Ottawa, ON · Montfort
- Full-time
Assistant Director of Care and Educator Extendicare LTC
Added 2 days ago
HS
Support Services Worker - Regular Casual
Hopewell Support Services
Guelph, ON
- Part-time
Employee Assistant Program coverage for all employees.
Added 2 days ago
NF
Produce Department Manager - Langley
Nature's Fare Markets
Langley (City), BC
- Full-time
Ensure optimal levels of inventory by making smart purchasing decisions, analyzing top seller reports, using movement reports and collaborating with other Produce Managers and Nature’s Fare…
Added 2 days ago
E
Administrative Assistant
EPCOR
AB · Edmonton, Alberta
- Full-time
We are hiring a full time, temporary (up to 11 months) Administrative Assistant working out of Edmonton, AB.
Added 2 days ago
FB
Assistant Service Manager
Farm Boy Inc.
Burlington, ON
- From $21.5 CAD / hour
- Full-time
Support office and administrative functions, including safe management, cash handling, scheduling, purchasing orders, and payroll processes.
Added 2 days ago
B
Administrative Assistant III
BGIS
Markham, ON
- Full-time
The Administrative Assistant III reports to a Manager and provides coordination and support in the areas of the regional reports, regional information tracking, ESAT, regional newsletters…
Added 2 days ago
FB
Assistant Service Manager
Farm Boy Inc.
Burlington, ON
- $21.5 CAD / hour
- Full-time
Support office and administrative functions, including safe management, cash handling, scheduling, purchasing orders, and payroll processes.
Added 2 days ago
FS
Assistant(e) directeur(rice) de l’entretien ménager  / Assistant Director of Housekeeping
Four Seasons Hotels and Resorts
Montreal, QC · Four Seasons Montreal
- Full-time
Assistant(e) directeur(rice) de l’entretien ménager
Added 2 days ago
C
Administrative Assistant
CarbonRun
Halifax, NS
- Full-time
Hands-on experience using Claude or similar AI assistant to work faster, such as sorting information, comparing documents, summarizing, and drafting. You check AI output for accuracy before…
Added 2 days ago
B
Administrative Assistant III
BGIS
Markham, ON
- Full-time
The Administrative Assistant III reports to a Manager and provides coordination and support in the areas of the regional reports, regional information tracking, ESAT, regional newsletters…
Added 2 days ago
DG
Executive Assistant to Finance Leadership Team 1 year contract Mid-town
Dean Group
Toronto, ON
- Contract
Other routine duties include managing invoicing and purchasing workflows, handle travel/expense oversight, coordinate internal Town Halls, conferences and related bookings.
Added 2 days ago
NP
Category Assistant - Winter 2027 Co-op
NFI Parts Inc
Winnipeg, MB
- Full-time
This position provides support to the procurement team by assisting with day-to-day purchasing activities, ensuring accurate and timely processing of orders and supplier communications. The…
Added 2 days ago
TC
Culinary Management | Assistant Kitchen Manager | Kitchen Manager
The Canadian Brewhouse
London, ON
- Full-time
Maintain standards for purchasing, ordering, and food storage
Added 2 days ago
TC
Culinary Management | Assistant Kitchen Manager | Kitchen Manager
The Canadian Brewhouse
London, ON
- $19 CAD / hour
- Full-time
Maintain standards for purchasing, ordering, and food storage
Added 2 days ago
SA
Pharmacy Assistant- Pharmacy- Temporary Part Time (2)
Sault Area Hospital
Sault Ste. Marie, ON
- Part-time
Added 2 days ago
CU
Administrative Assistant, Office of the President
Capilano University
North Vancouver, BC
- Full-time
Reporting to the Manager, Offices of the President and Secretariat, the Administrative Assistant provides confidential administrative and operational support to the President's Office. The…
Added 2 days ago
BV
Executive Office Assistant
Bow Valley Credit Union
Cochrane, AB
- Full-time
As the Executive Office Assistant, you will play a key role in keeping Bow Valley Credit Union’s Executive Office organized, connected, and running smoothly. You will provide administrative…
Added 2 days ago
NP
Category Assistant - Winter 2027 Co-op
NFI Parts
Winnipeg, MB
- Full-time
This position provides support to the procurement team by assisting with day-to-day purchasing activities, ensuring accurate and timely processing of orders and supplier communications. The…

CarbonRun

Administrative Assistant

Halifax, NS, Canada

Hybrid

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Workplace: Hybrid
Apply by: Nov 22, 2026
Experience: 1 to 2 years of administrative or office experience.
Working hours: 37.5 hours per week
Posting language: English
Posted: Oct 23, 2026

Original job description

Administrative Assistant (Temporary)

Full-time

Hourly: $25 - $27

Location: Hybrid, Dartmouth, NS (in office 3 to 4 days per week)

Employment Type: 37.5 hours per week, Temporary (fixed term through June 2027)

Start Date: As soon as possible

Reporting To: Corporate Services and Administration Manager

About CarbonRun

CarbonRun is a fast-growing, venture-backed climate technology company developing river alkalinity enhancement (RAE) projects that improve river health while generating high-integrity, durable carbon dioxide removal.

We partner with communities, utilities, conservation groups, and governments to restore ecosystems and deliver measurable climate impact. CarbonRun has early commercial projects currently operating and under construction, alongside a pipeline of projects in active development and pre-development across Canada and globally, supported by committed offtakes and capital partners to enable execution and growth.

About the Role

This role supports CarbonRun’s daily operations and internal infrastructure through reliable coordination, documentation, and process management. This role includes a Google Drive restructuring project across our shared drives as well as expense support, the admin inbox, and day-to-day office needs. You will help leadership and teams focus on strategic priorities by keeping operations organized and consistent.

Key Responsibilities

Google Drive Restructuring

Move and rename files across assigned shared drives, following the approved folder structure and naming conventions.
Compare duplicate files and flag conflicts for review.
Use Claude, our approved AI tool, to speed up sorting and duplicate checks. Validate all output before acting on it.
Follow data validation guardrails, including a change log, regular spot checks, and a holding folder for files under review instead of deleting them.
Report progress against milestones and raise questions early.

Expense and Financial Coordination

Collect, reconcile, and consolidate receipt submissions.
Match receipts to Visa and transaction reports, and follow up with cardholders on missing receipts.
Code receipts and prepare them for the bookkeeping team.
Collect vendor invoices and forward them to the bookkeeping team.
Place orders, track deliveries, and source pricing for supplies and equipment.
Prepare expense items for approval.

Office and Administrative Operations

Manage the admin inbox: triage, respond, and route.
Monitor and order office supplies.
Open and distribute incoming mail, and prepare outgoing mail and courier shipments.
File operational documents in the right Drive folders.
Prepare equipment and welcome kits for new hires.
Handle confidential files and sensitive materials with discretion.
Other administrative duties as assigned.

Meetings, Events, and Engagement

Schedule meetings and manage calendar logistics.
Set up all-hands and internal meetings.
Plan and coordinate employee engagement activities, celebrations, and team-building events.
Order swag, gifts, and cards.

Qualifications

Required

1 to 2 years of administrative or office experience.
Strong working knowledge of Google Workspace, especially Drive, Sheets, Calendar, and Gmail.
Hands-on experience using Claude or similar AI assistant to work faster, such as sorting information, comparing documents, summarizing, and drafting. You check AI output for accuracy before you act on it.
Exceptional attention to detail, including with naming conventions and data accuracy.
Ability to follow detailed directions and work independently without close supervision.
Clear written and verbal communication.
Discretion with confidential information.
Ability to work in the Dartmouth office 3 to 4 days per week.

CarbonRun is an Equal Opportunity Employer. We value diversity, equity, and cultural sensitivity. We are dedicated to combating systemic discrimination of under-represented groups. If you need reasonable accommodation at any point during the application or interview process, please let us know.

AI in the Application Process

Our application system uses artificial intelligence (AI) tools to assist in screening and evaluating candidate information. AI supports consistency, fairness, and efficiency in recruitment. People make all hiring decisions. By submitting your application, you consent to the use of AI for these purposes.

Apply About employer

More about this job

Responsibilities

Restructure and maintain shared Google Drive files, validate file changes, and support expense processing, invoices, purchasing, and bookkeeping coordination. Manage the admin inbox, office operations, calendars, meetings, onboarding materials, and employee engagement activities.

Requirements

Requires 1 to 2 years of administrative or office experience, strong Google Workspace skills, and hands-on experience with Claude or a similar AI assistant, including checking AI output for accuracy. Candidates should be detail-oriented, able to work independently and follow instructions, communicate clearly, handle confidential information discreetly, and work in the Dartmouth office 3 to 4 days per week.

Skills

Google Workspace
Google Drive
Google Sheets
Google Calendar
Gmail
Claude
File Organization
Data Validation
Expense Reconciliation
Invoice Processing
Calendar Management
Office Administration
Event Coordination
Written Communication
Attention To Detail
Confidentiality

Visa sponsorship

Not detected in the job text

Keywords

Google Workspace
Google Drive
Google Sheets
Google Calendar
Gmail
Claude
Artificial Intelligence
Shared Drives
File Restructuring
Naming Conventions
Data Validation
Change Logs
Duplicate File Checks
Expense Reconciliation
Receipt Processing
Visa Transactions
Vendor Invoices
Bookkeeping
Purchasing
Admin Inbox
Office Supplies
Mail And Courier Shipments
Confidential Files
Calendar Logistics
Meeting Coordination
Employee Engagement
Carbon Removal
River Alkalinity Enhancement
Environmental Services

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