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Added 3 mins ago
SM
RQ00833 – Program Manager – Senior
S M Software Solutions Inc
Toronto, ON
- Full-time
We are seeking a Senior Program Manager with extensive experience in program and portfolio management, strategic planning, governance, stakeholder engagement, risk management, and the…
Added 3 mins ago
I
Operations Manager
Integricon
Ottawa, ON
- $85,000 to $115,000 CAD / year
- Full-time
…supplements, billing readiness and closeout. The Operations Manager owns team performance, coaches PMs, removes roadblocks and verifies follow-through. Project Controls provides reporting,…
Added 3 mins ago
LI
Project Manager/Leader
Lotus IT Solutions
Toronto, ON · North York, ON
- Contract
…Service Delivery and Procurement) is seeking a Senior Project Manager/Leader to lead large-scale, complex, and high-profile OPS I&IT initiatives. The successful consultant will concurrently…
Added 5 mins ago
Senior Purchasing Specialist, Pacific Link (Contract)
Trans Mountain
Calgary, AB
Reports to: Manager, Supply Chain Management Purchasing
Added 34 mins ago
A
Gestionnaire De Projet - Project Manager
Actalent
Longueuil, QC
- $30 to $60 CAD / hour
- Contract
We are seeking an experienced project manager to coordinate and manage production infrastructure projects, industrial equipment acquisition, and installation within a manufacturing…
Added 34 mins ago
A
Gestionnaire De Projet - Project Manager
Actalent
Montreal, QC
- $30 to $60 CAD / hour
- Contract
We are seeking an experienced project manager to coordinate and manage production infrastructure projects, industrial equipment acquisition, and installation within a manufacturing…
Added 34 mins ago
A
Gestionnaire De Projet - Project Manager
Actalent
Laval, QC
- $30 to $60 CAD / hour
- Contract
We are seeking an experienced project manager to coordinate and manage production infrastructure projects, industrial equipment acquisition, and installation within a manufacturing…
Added 34 mins ago
A
Project Manager
Actalent
Calgary, AB
- $180,000 to $200,000 CAD / year
- Full-time
Job Title: Senior Project Manager $1B+ TIC Capital Project Delivery
Added 34 mins ago
BB
Central Repository Manager
Bosch Building Technologies North America
Vancouver, BC
- Full-time
Job Summary: The Central Repository Manager leads the organization’s master data function and is accountable for the accuracy, integrity, security, and governance of vendor, subcontractor,…
Added 49 mins ago
TH
Receiving Associate Full-Time - 7052 Regina
The Home Depot
Regina, SK
- Full-time
…use the store systems/tools to identify product, article and vendor information, product location and store layout to provide the most efficient and highest quality service to our…
Added 55 mins ago
SP
Information Technology Manager - work in the Cayman Islands!
Squires Partners
Windsor, ON
- Full-time
Information Technology Manager – Cayman Islands
Added 1 hour ago
TU
Nucleic Acids Specialist, ATMF
The University of British Columbia
Vancouver, BC
- $5,538.94 to $6,497.44 CAD / month
- Full-time
The Nucleic Acids Specialist reports directly to the Manager, Process Development - Nucleic Acids, and works closely with other members of the ATMF Process Development (PD) team, GMP…
Added 1 hour ago
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Agriculture Supply Analyst
''
Toronto, ON
- Full-time
Reporting to the Senior Manager, North America Agriculture Appetizer Supply, the Agriculture Supply Analyst is responsible for ensuring the efficient flow of agricultural raw materials…
Added 1 hour ago
TH
Associé(e) à la réception (temps partiel)
The Home Depot Canada
Vaudreuil-Dorion, QC
- Part-time
…use the store systems/tools to identify product, article and vendor information, product location and store layout to provide the most efficient and highest quality service to our…
Added 1 hour ago
TH
Associé(e) mise en marché temps partiel
The Home Depot Canada
Montreal, QC
- Part-time
Partner with store representative to conduct inspections of returned and damaged items for Return to Vendor.
Added 1 hour ago
TH
Merchandising Associate 4 Month Contract Part Time - TORONTO CURITY
The Home Depot Canada
Toronto, ON
- Part-time
Partner with store representative to conduct inspections of returned and damaged items for Return to Vendor.
Added 1 hour ago
O
Sr. Project Manager
OpenText
Richmond Hill, ON
- Full-time
OpenText’s global Source to Procure (S2P) team helps maximize value from OpenText’s vendor relationships and ensures our internal stakeholders have the goods and services they need to…
Added 1 hour ago
MH
Manager, Facility Management Contract
Mackenzie Health
Richmond Hill, ON
- $121,388 to $154,908 CAD / year
- Full-time
The Manager, Facility Management Contract is responsible for overseeing the Facilities Management contract at Cortellucci Vaughan Hospital (CVH). This includes leading the hospital's…
Added 2 hours ago
CA
Project Manager
Centurion Associates Inc
AB · Edmonton, AB
- Full-time
Our mission is to be sought after as a leading-edge, reputable, multi-disciplinary alternative asset manager; to capitalize on opportunities in new and interesting investment strategies…
Added 2 hours ago
UO
Nucleic Acids Specialist, ATMF
University of British Columbia
Vancouver, BC · UBCV | Biomedical Research Centre (BRC)
- $5,538.94 to $6,497.44 CAD / month
- Full-time
The Nucleic Acids Specialist reports directly to the Manager, Process Development - Nucleic Acids, and works closely with other members of the ATMF Process Development (PD) team, GMP…
Added 2 hours ago
FC
Senior Project Planner & Estimator
FLINT Corp.
Sherwood Park, AB
- Full-time
Reporting to the Estimating Manager, the Sr. Project Planner / Estimator develops and maintains an execution-ready project plan from estimate through early execution. The role is…
Added 2 hours ago
A
Program Activation & Go-Live Manager - Meditech Expanse
Affinity
Thunder Bay, ON
- Contract
On behalf of our Healthcare Client, Affinity is seeking a Meditech Expanse Activation and Go-Live Manager to lead the planning, coordination, execution, and stabilization of Meditech…
Added 2 hours ago
QR
Merchandiser Representative
Quincaillerie Richelieu Ltée/Richelieu Hardware Ltd
Rocky View No 44, AB · Rocky View County, AB
- Full-time
Under the supervision of the Industrial Sales Manager, the Merchandiser Representative will be responsible for supporting the sales and specification team with updating client showrooms,…
Added 3 hours ago
M
Technology Program Manager
MNP
AB · Calgary, AB
- Full-time
Make an impact with our Technology – Solution Delivery team as a Technology Program Manager. This diverse team of tech-savvy builders and problem solvers embraces digital transformation,…
Added 3 hours ago
EC
Executive Assistant/Office Administrator
Entreflow Consulting Group
Remote, Canada
- Full-time
- Remote
…1:1 mentoring, coaching and succession planning with their manager. We do biannual reviews. We cover formal and informal…

CarbonRun

Administrative Assistant

Halifax, NS, Canada

Hybrid

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Workplace: Hybrid
Apply by: Nov 22, 2026
Experience: 1 to 2 years of administrative or office experience.
Working hours: 37.5 hours per week
Posting language: English
Posted: Oct 23, 2026

Original job description

Administrative Assistant (Temporary)

Full-time

Hourly: $25 - $27

Location: Hybrid, Dartmouth, NS (in office 3 to 4 days per week)

Employment Type: 37.5 hours per week, Temporary (fixed term through June 2027)

Start Date: As soon as possible

Reporting To: Corporate Services and Administration Manager

About CarbonRun

CarbonRun is a fast-growing, venture-backed climate technology company developing river alkalinity enhancement (RAE) projects that improve river health while generating high-integrity, durable carbon dioxide removal.

We partner with communities, utilities, conservation groups, and governments to restore ecosystems and deliver measurable climate impact. CarbonRun has early commercial projects currently operating and under construction, alongside a pipeline of projects in active development and pre-development across Canada and globally, supported by committed offtakes and capital partners to enable execution and growth.

About the Role

This role supports CarbonRun’s daily operations and internal infrastructure through reliable coordination, documentation, and process management. This role includes a Google Drive restructuring project across our shared drives as well as expense support, the admin inbox, and day-to-day office needs. You will help leadership and teams focus on strategic priorities by keeping operations organized and consistent.

Key Responsibilities

Google Drive Restructuring

Move and rename files across assigned shared drives, following the approved folder structure and naming conventions.
Compare duplicate files and flag conflicts for review.
Use Claude, our approved AI tool, to speed up sorting and duplicate checks. Validate all output before acting on it.
Follow data validation guardrails, including a change log, regular spot checks, and a holding folder for files under review instead of deleting them.
Report progress against milestones and raise questions early.

Expense and Financial Coordination

Collect, reconcile, and consolidate receipt submissions.
Match receipts to Visa and transaction reports, and follow up with cardholders on missing receipts.
Code receipts and prepare them for the bookkeeping team.
Collect vendor invoices and forward them to the bookkeeping team.
Place orders, track deliveries, and source pricing for supplies and equipment.
Prepare expense items for approval.

Office and Administrative Operations

Manage the admin inbox: triage, respond, and route.
Monitor and order office supplies.
Open and distribute incoming mail, and prepare outgoing mail and courier shipments.
File operational documents in the right Drive folders.
Prepare equipment and welcome kits for new hires.
Handle confidential files and sensitive materials with discretion.
Other administrative duties as assigned.

Meetings, Events, and Engagement

Schedule meetings and manage calendar logistics.
Set up all-hands and internal meetings.
Plan and coordinate employee engagement activities, celebrations, and team-building events.
Order swag, gifts, and cards.

Qualifications

Required

1 to 2 years of administrative or office experience.
Strong working knowledge of Google Workspace, especially Drive, Sheets, Calendar, and Gmail.
Hands-on experience using Claude or similar AI assistant to work faster, such as sorting information, comparing documents, summarizing, and drafting. You check AI output for accuracy before you act on it.
Exceptional attention to detail, including with naming conventions and data accuracy.
Ability to follow detailed directions and work independently without close supervision.
Clear written and verbal communication.
Discretion with confidential information.
Ability to work in the Dartmouth office 3 to 4 days per week.

CarbonRun is an Equal Opportunity Employer. We value diversity, equity, and cultural sensitivity. We are dedicated to combating systemic discrimination of under-represented groups. If you need reasonable accommodation at any point during the application or interview process, please let us know.

AI in the Application Process

Our application system uses artificial intelligence (AI) tools to assist in screening and evaluating candidate information. AI supports consistency, fairness, and efficiency in recruitment. People make all hiring decisions. By submitting your application, you consent to the use of AI for these purposes.

Apply About employer

More about this job

Responsibilities

Restructure and maintain shared Google Drive files, validate file changes, and support expense processing, invoices, purchasing, and bookkeeping coordination. Manage the admin inbox, office operations, calendars, meetings, onboarding materials, and employee engagement activities.

Requirements

Requires 1 to 2 years of administrative or office experience, strong Google Workspace skills, and hands-on experience with Claude or a similar AI assistant, including checking AI output for accuracy. Candidates should be detail-oriented, able to work independently and follow instructions, communicate clearly, handle confidential information discreetly, and work in the Dartmouth office 3 to 4 days per week.

Skills

Google Workspace
Google Drive
Google Sheets
Google Calendar
Gmail
Claude
File Organization
Data Validation
Expense Reconciliation
Invoice Processing
Calendar Management
Office Administration
Event Coordination
Written Communication
Attention To Detail
Confidentiality

Visa sponsorship

Not detected in the job text

Keywords

Google Workspace
Google Drive
Google Sheets
Google Calendar
Gmail
Claude
Artificial Intelligence
Shared Drives
File Restructuring
Naming Conventions
Data Validation
Change Logs
Duplicate File Checks
Expense Reconciliation
Receipt Processing
Visa Transactions
Vendor Invoices
Bookkeeping
Purchasing
Admin Inbox
Office Supplies
Mail And Courier Shipments
Confidential Files
Calendar Logistics
Meeting Coordination
Employee Engagement
Carbon Removal
River Alkalinity Enhancement
Environmental Services

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