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Cardinal Orthotics

Orthotics Clinic Administrative Assistant

Vaughan, ON, Canada

Contract

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Job details

Job type: Contract
Apply by: Dec 5, 2026
Education: High school diploma
Posting language: English
Posted: Nov 5, 2026

Original job description

Career Opportunity Are you passionate about helping people with mobility challenges? Do you want to help

clients that use assistive devices walk or move with reduced pain every day?! Do you thrive on having the satisfaction of contributing to a driven team of industry experts that values quality and measurable outcomes? Come join our team!

Hours: total hours being 37.5 hours per w

k
Hours of work: Core working hours between 8:30-4:30 Monday-Friday. Must be available to work over winter school holiday periods Dec 21-23, Dec 28-30 2026 and March 18-25

207.
Start Date: Novemb

r 026
Role Description The Orthotics Clinic Administrative Assistant is a contract, on-site role based in West Woodbridge, ON. This role is responsible for greeting and registering patients, managing appointment scheduling, and coordinating follow-up visits. The Administrative Assistant maintains accurate patient records, handles intake forms, and supports billing and payment processing. Daily responsibilities include answering phone and email inquiries, preparing clinic documentation, assisting with inventory tracking of orthotic supplies, and supporting clinicians with administrative tasks to ensure smooth clinic opera

tins.

The successfult candidate will be a self-motivated team player with strong interest in pursuing a career in param

edial administration or clinic business management. Enjoys administratively supporting a small team offering bespoke services doing a variety of tasks during the day. Provides excellent customer service to clients with disabilities and families with complex healt

isues.

Q

alifiaStrong administrative and organizational skills, including appointment scheduling, record keeping, and document m
anagement
.Proficient in using office software and clinic management systems, with accurate data entry and basic reporting capabilities
.Excellent communication and interpersonal skills to interact professionally with patients, clinicians, and external partners
.Ability to manage multiple tasks, prioritize workload, and maintain attention to detail in a fast-paced shared clinic spac
eExperience in a healthcare, rehabilitation, or clinic setting is an asse
tDemonstrated reliability, discretion, and respect for patient confidentiality and privacy requirements
.High school diploma required; post-secondary education in medical office administration or a related discipline is an
asset.Responsibil
- ities:Administrative responsibilities
- (80%)
  Clinic maintenance, cleaning, inventory, shipping and rece
ivin
g 20%) Interested candidates should send cover letter and res
ume to
evelyn@cardinalorth
o
tics.cm
Cardinal Or
thotics td
2
1-7500
Hy
2 Vaugh
an ON
L4H

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More about this job

Responsibilities

Greet and register patients, schedule appointments and follow-up visits, maintain patient records, process intake documentation, and support billing and payments. Handle inquiries, prepare clinic documents, track orthotic supplies, and assist with clinic maintenance and clinicians’ administrative needs.

Requirements

A high school diploma is required; post-secondary education in medical office administration or a related field is an asset, as is experience in a healthcare, rehabilitation, or clinic setting. Candidates should have strong administrative, organizational, communication, and customer-service skills, proficiency with office software and clinic management systems, and respect for patient privacy.

Skills

Appointment Scheduling
Patient Registration
Patient Record Keeping
Document Management
Data Entry
Basic Reporting
Billing and Payment Processing
Customer Service
Communication
Organization
Task Prioritization
Attention to Detail
Patient Confidentiality
Inventory Tracking
Clinic Administration

Visa sponsorship

Not detected in the job text

Hiring contact email

evelyn@cardinalorthotics.com

Keywords

Orthotics
Clinic Administration
Patient Registration
Appointment Scheduling
Follow-Up Visits
Patient Records
Intake Forms
Billing
Payment Processing
Phone Inquiries
Email Inquiries
Clinic Documentation
Inventory Tracking
Orthotic Supplies
Shipping and Receiving
Clinic Maintenance
Cleaning
Office Software
Clinic Management Systems
Data Entry
Basic Reporting
Patient Confidentiality
Healthcare
Rehabilitation
Customer Service
Disability Services

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