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Career and Professional Development Center

Graduate Assistant - Student Solutions Hub

St. Mary's, NL, Canada
St Marys, NL, Canada

Internship

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Job details

Job type: Internship
Apply by: Dec 3, 2026
Working hours: 8 hours per week
Posting language: English
Posted: Nov 3, 2026

Original job description

Graduate Assistant – Student Solutions Hub

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Recruitment began on November 3, 2026

and the job listing Expires on January 1, 2027

On-Campus Jobs

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SUMMARY:

The Student Solutions Hub (SSH) in the Department of Management and Marketing at St. Mary’s University connects students with businesses and nonprofit organizations to address practical challenges through faculty-supervised projects. The Graduate Assistant supports client and project coordination, program records, and student activities under the Hub director’s supervision. For any questions or further information, please contact Dr. Zecong Ma at zma1@stmarytx.edu.

JOB DETAILS: The anticipated appointment runs from Fall 2026 through the end of Spring 2027, approximately 8 hours per week for 30 weeks (240 hours total). The start date and weekly schedule will be arranged with the Hub director around academic responsibilities. Fall work focuses on preparation; spring work supports the initial client projects. Meetings and student activities will fit within assigned hours. This is a paid position.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Assist with client intake by collecting contact information, project needs, and availability for the director’s review.
Maintain organized client and project records, including approved scopes, meeting notes, deliverables, and permissions.
Schedule meetings, prepare agendas, and coordinate routine communication among clients, faculty, and student teams.
Update the project dashboard, send milestone reminders, and flag delays, scope changes, or technical concerns for the director.
Help collect participation data and client feedback and prepare brief program reports for the director.
Support student officers and the faculty advisor with formation of the proposed registered student organization (RSO), meeting logistics, peer-learning clinics, and officer transitions.
Organize project files and handoff records to preserve knowledge and prepare for future student teams.

QUALIFICATIONS:

Be enrolled as a graduate student at St. Mary’s University throughout the appointment and meet University graduate assistant eligibility requirements.
Possess strong organizational skills, attention to detail, and reliable follow-through on deadlines.
Communicate clearly and work respectfully with clients, faculty, and students from varied backgrounds.
Use spreadsheets, shared documents, calendars, and videoconferencing tools and be willing to learn approved project-management and AI tools.
Protect confidential information, verify AI-assisted work, and complete Hub training on professional conduct and responsible technology use.
Work independently and as part of a team, recognize when guidance is needed, and raise concerns promptly.
Preferred: Relevant business coursework or experience in project coordination, customer service, or student organizations. Experience from employment, class projects, and community activities is welcome. RSO membership is optional for this position.

PHYSICAL DEMANDS:

Work involves using a computer, maintaining records, and participating in meetings in person and online.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

St. Mary’s University is a Hispanic-Serving Institution and an Equal Opportunity Employer. The University is committed to furthering diversity, equity, and inclusion and encourages all qualified candidates apply.

Apply Now

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Assist with client intake by collecting contact information, project needs, and availability for the director’s review.
Maintain organized client and project records, including approved scopes, meeting notes, deliverables, and permissions.
Schedule meetings, prepare agendas, and coordinate routine communication among clients, faculty, and student teams.
Update the project dashboard, send milestone reminders, and flag delays, scope changes, or technical concerns for the director.
Help collect participation data and client feedback and prepare brief program reports for the director.
Support student officers and the faculty advisor with formation of the proposed registered student organization (RSO), meeting logistics, peer-learning clinics, and officer transitions.
Organize project files and handoff records to preserve knowledge and prepare for future student teams.

QUALIFICATIONS:

Be enrolled as a graduate student at St. Mary’s University throughout the appointment and meet University graduate assistant eligibility requirements.
Possess strong organizational skills, attention to detail, and reliable follow-through on deadlines.
Communicate clearly and work respectfully with clients, faculty, and students from varied backgrounds.
Use spreadsheets, shared documents, calendars, and videoconferencing tools and be willing to learn approved project-management and AI tools.
Protect confidential information, verify AI-assisted work, and complete Hub training on professional conduct and responsible technology use.
Work independently and as part of a team, recognize when guidance is needed, and raise concerns promptly.
Preferred: Relevant business coursework or experience in project coordination, customer service, or student organizations. Experience from employment, class projects, and community activities is welcome. RSO membership is optional for this position.

PHYSICAL DEMANDS:

Work involves using a computer, maintaining records, and participating in meetings in person and online.

Apply About employer

More about this job

Responsibilities

Coordinate client intake, project records, meetings, communications, dashboards, milestones, and feedback for faculty-supervised student projects. Support student activities and the proposed student organization, prepare program reports, and organize project handoff records.

Requirements

Applicants must remain enrolled as graduate students at St. Mary’s University throughout the appointment and meet the university’s graduate assistant eligibility requirements. They should have strong organizational and communication skills, be comfortable with common digital collaboration tools, protect confidential information, and work independently and collaboratively; relevant business coursework or coordination experience is preferred.

Skills

Organization
Attention To Detail
Deadline Management
Communication
Client Coordination
Project Coordination
Recordkeeping
Meeting Scheduling
Report Preparation
Data Collection
Spreadsheet Use
Shared Document Management
Calendar Management
Videoconferencing
Confidentiality
Teamwork

Visa sponsorship

Not detected in the job text

Hiring contact

Dr. Zecong Ma

Hiring contact email

zma1@stmarytx.edu

Keywords

Student Solutions Hub
Higher Education
Graduate Assistant
Client Intake
Project Coordination
Client Records
Project Records
Meeting Scheduling
Agendas
Project Dashboard
Milestone Tracking
Participation Data
Client Feedback
Program Reports
Registered Student Organization
Peer-Learning Clinics
Student Activities
Spreadsheets
Shared Documents
Calendars
Videoconferencing
Project-Management Tools
Artificial Intelligence Tools
Confidentiality
Responsible Technology Use
Faculty-Supervised Projects

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